ACBAR

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

Second tier candidates include:

All external candidates, including those on third party contract (CTG).

Context:

Under the overall supervision of the Head of Human Resources, technical supervision of the Human Resources Officer (HRO) and administrative supervision of the Head of Sub Office (HoSO); and in collaboration with relevant programme team, the successful candidate will be responsible and accountable for coordinating the Human resources functions in respective sub-offices.

Core Functions / Responsibilities:

1. Serve as HR focal point and support the coordination of Administrative and HR activities with HR Kabul, programme and non-programme staff within the area of responsibility.
2. Contribute to the smooth running of the Human Resources (HR) daily functions in the sub office to follow-up that the Human Resources functions are carried out in accordance with the organization’s regulations and procedures.
3. Familiarize staff members in the sub-office on the IOM Human Resources regulations and procedures, including but not limited to the Standards of Conduct, Unified Staff Rules and Regulations (USRR) and policies related to third party contractors; updating oneself of the changes and its implications when carrying out day to day work, reporting any breach or deviations to the HRO or HoSO for corrective measures.
4. Support the recruitment and selection of national staff in sub-offices by reviewing applications organizing interviews, contacting candidates, onboarding formalities of new staff including medical examination in line with the recruitment policy.
5. With the guidance from the HR Officer, support staff members in sub-offices on their rights, entitlements and responsibilities.
6. Contribute towards staff retention, talent management and development of Staff members working in the area of responsibility.
7. Establish an archiving system for personnel documents for both electronic and physical files; Verifying files are tagged and maintained in a systematic, methodical, and meticulous manner.
8. Act as a timekeeper and ensure timesheets and attendance record of IOM staff and third-party contractors are signed by supervisor/HoSO and send to relevant unit on monthly basis as well as CTG (for TPCs).
9. Follow up with staff and supervisors on timely completion of performance evaluation and report the compliance on quarterly basis.
10. Following IOM general guidelines, prepare a system for incoming and outgoing correspondence and letters.
11. Perform other related duties as assigned.

Education

Bachelor’s degree in Human Resources Management, Business Administration, Psychology, or related field of study with two (2) years of relevant professional experience

or

College Diploma in the above-mentioned field of studies with four (4) years relevant professional experience.

Experience

• Solid experience in Human Resources management support in areas such as Recruitment & Selection, Payroll, Personnel File Management, Leave Management, Performance Management, release of Terminal Emoluments and other entitlement management, etc.
• Demonstrated experience in the use of ERP systems such as SAP, Oracle etc is highly advantageous.
• Demonstrated ability to maintain confidentiality.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
• Communication & Negotiation Skills
• Ability to work with minimal supervision in a multi-cultural organization.
• Accuracy & Attention to Details.

Languages

• For all Applicants, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.
• Fluency in all national language(s) are highly advantages.

Note: Qualified female candidates are highly encouraged to apply.

Required Competencies:

  VALUES - All IOM staff members must abide by and demonstrate these five values:
 

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   

CORE COMPETENCIES - Behavioural indicators
 

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

How to apply:

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

Posting period:

From: 18.04.2024 to 02.05.2024

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account.

https://forms.office.com/e/e1C9PXUyrs