Project Liaison Officer

HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.

Job Purpose:

The Project Liaison Officer is primarily responsible for managing the project liaison activities, work permits, and other legal documentation required for compliance with local authorities and immigration laws. The role ensures timely processing and obtaining/renewing of all necessary permits to support the project activities and operations. The position also involves maintaining strong relationships with government agencies, ensuring adherence to regulatory requirements, and providing administrative support to expatriates throughout their stay.

The Duties and responsibilities may include but not limited to: 

Mission 1: Managing Entry Visas

• According to the expatriate Visa SoP, Manage and handle the entry visas for expatriate colleagues.
• Communicate with HQ teams on visa requirement under the supervision of his/her line manager for new recruits.
• In close coordination with the liaison and Access Specialist, apply for expatriate entry visas 
• Inform the HQ teams on entry visa letters and under supervision of HR and Administration Specialist prepare for receiving the expatriate on entry visas at the Airport.
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Mission 2: Manager work permits

• Manage and handle obtaining work permits for expatriates.
•  Share the alerts on challenges in contract expiries and work permit renewals.
• Inform his/her Line Manager on the updates and in the visa tracker.  

Mission 3:

• Is responsible for obtaining work permits for international staff in getting Work Permits if needed. 
• Manage and handle obtaining visa extensions and exit visa for expatriate colleagues.
• Inform the Line Manager on the updates and in the tracker.
• Keep the general confidentiality of all the visa procedures to his managers and senior management and to safeguard the information.

Mission 4: SoP development and other:

• Collaboration with the team regarding development of Visa and work permission SoP.
• Follow up the SoP for getting visa and work permission.
• To complete health documents, before processing getting visa and work permission.
• Collecting work permission of expatriates, when her/his mission and contract is ended in the country. Then submitting back to MoLSA.

Qualifications and Skills:

• Bachelor degree in related field.
• Minium 3 years of experience in related role
• Afghanistan labour law
• Information about expats visa and work permit process
• General administration
• Filing

Desired skills:

·         Flexibility

·         Adaptability

·         Creativity Communications

Skills required:

·         MS. Words and Excel

·         Precision and accuracy

·         Time Management

·         English

·         Communications

Application Process:

Applicants can login to the online application system by copying and pasting the following link into their web browser https://airtable.com/appUfGacgvQL63tsA/shrfU9c3Sq7oxNpRf to submit their details and upload their required documents prior to the deadline.

Important notes:

• Please note that only the applications received through the online platform will be considered for this position.
• It is important to note that applications received after the deadline will not be considered. Therefore, timely submission is crucial.
• After the review process, please be aware that only candidates who have been shortlisted will be contacted for the next stages of the recruitment process. If you do not hear from us within one week from the closing date , please consider that your application has not been shortlisted for further process.

- HI has got strong stand on protection of beneficiaries.

"The Role Holder will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal
record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

Individuals with disabilities and female candidates are especially encouraged to apply. We are committed to fostering a diverse and inclusive environment and strongly value the unique perspectives and contributions that you can bring to our team.