Finance and Tax Operations Officer

About Zaviyar Trading Company

Zaviyar Trading Company is an Afghanistan-based market development, trading and distribution company focused on connecting manufacturers with markets across Afghanistan.

The company works with manufacturers and suppliers to introduce their products, develop sales networks, manage distribution and supply products to wholesalers, retailers and other business customers.

Our Business Activities:

·         FMCG Trading and Distribution

·         Manufacturer Partnerships

·         Product Marketing and Sales

·         Wholesale and Retail Supply

·         Market Development

·         Nationwide Distribution

Our Business Model:

Manufacturer / Factory → Zaviyar Trading → Distributors → Wholesalers → Retailers → Consumers

 Purpose of the Position

The Finance & Tax Operations Officer will be responsible for managing the company's financial records, accounting operations, tax compliance and financial reporting.

The officer will maintain accurate records of company purchases, sales, customer payments, supplier payments, expenses, outstanding balances, credit transactions and inventory-related financial records.

The position will support management in controlling costs, monitoring cash flow, maintaining financial transparency and ensuring compliance with applicable Afghan tax laws and regulations.

 Key Responsibilities & Duties

A. Financial Management & Accounting

·         Maintain accurate records of all financial transactions.

·         Record daily sales, purchases, receipts and payments.

·         Prepare monthly financial statements and reports.

·         Maintain cash, bank and petty cash records.

·         Monitor company income, expenses and cash flow.

·         Reconcile bank accounts and financial records.

·         Maintain proper financial documentation and filing systems.

B. Customer & Supplier Accounts

·         Maintain individual customer and supplier ledgers.

·         Record customer purchases, payments and outstanding balances.

·         Monitor customer credit limits and overdue accounts.

·         Maintain supplier invoices, payment records and outstanding balances.

·         Reconcile customer and supplier accounts regularly.

·         Prepare customer account statements when required.

·         Coordinate with the sales team regarding payment collections and overdue accounts.

C. Sales, Purchases & Inventory Accounting

·         Verify sales invoices and purchase invoices.

·         Maintain accurate financial records of products purchased from factories and suppliers.

·         Monitor product costs, selling prices and profit margins.

·         Coordinate with the warehouse team to reconcile stock records with financial records.

·         Record stock returns, damaged goods and inventory adjustments.

·         Prepare product-wise and customer-wise sales reports.

D. Tax Compliance & Regulatory Responsibilities

·         Prepare and maintain tax records in accordance with applicable Afghan tax laws.

·         Prepare and submit required tax declarations and returns.

·         Monitor applicable income tax, business receipts tax, payroll tax and VAT obligations, where relevant.

·         Maintain tax payment records and filing deadlines.

·         Coordinate with relevant government authorities on tax matters.

·         Support tax inspections, audits and regulatory reviews.

·         Keep management informed about relevant tax requirements and changes.

E. Budgeting & Financial Reporting

·         Assist management in preparing company budgets.

·         Monitor departmental expenses against approved budgets.

·         Prepare monthly income and expenditure reports.

·         Analyze sales, costs and gross profit margins.

·         Identify unnecessary expenses and opportunities for cost reduction.

·         Provide financial information to support management decisions.

F. Payment & Internal Financial Control

·         Verify payment requests against supporting documents and approvals.

·         Maintain records of cash collections from sales agents.

·         Reconcile payments submitted by agents with approved company records.

·         Ensure proper documentation for every financial transaction.

·         Report unusual transactions, discrepancies or financial risks to management.

·         Maintain confidentiality of financial information.

G. Digital Accounting & Reporting

·         Maintain financial records in the company's accounting software or ERP system.

·         Coordinate with the IT team regarding accounting system requirements.

·         Ensure accurate entry of sales, purchases, payments and expenses.

·         Generate financial reports from the company's centralized system.

·         Support improvements in digital accounting and financial procedures.

 Reporting & Coordination

The Finance & Tax Operations Officer will report directly to the CEO or an authorized manager.

The officer will coordinate with:

·         Operations Department

·         Sales & Marketing Department

·         Procurement Department

·         Warehouse & Distribution Department

·         HR & Administration Department

 Work Environment & Conditions

·         The position is based at Zaviyar Trading Company's Kabul office.

·         The officer will work in a professional office environment.

·         Standard working hours will be established by company management.

·         Occasional extended hours may be required during financial closing, tax deadlines and audits.

·         Visits to warehouses, suppliers or provincial branches may be required when necessary.

·         The officer must maintain confidentiality of all company financial records.

 Performance Indicators (KPIs)

The officer's performance will be evaluated based on:

1.     Accuracy of financial records.

2.     Timely preparation of financial reports.

3.     Proper management of customer and supplier accounts.

4.     Accurate monitoring of outstanding balances.

5.     Timely tax documentation and compliance.

6.     Proper reconciliation of cash, bank and inventory records.

7.     Effective expense monitoring and cost control.

8.     Proper use of the company's accounting system.

 Required Qualifications

·         Bachelor's degree in Finance, Accounting, Business Administration or a related field.

·         Professional accounting qualifications such as CPA or CMA will be an advantage.

·         Good knowledge of accounting principles and financial reporting.

·         Knowledge of applicable Afghan tax laws and procedures.

·         Strong skills in Microsoft Excel and accounting software.

·         Experience with QuickBooks, Odoo or other ERP systems is an advantage.

·         Fluency in Pashto and Dari.

·         Working knowledge of English for financial documentation and reporting.

 Professional Experience

·         Minimum 3 years of professional experience in accounting, finance or tax operations.

·         Experience in trading, FMCG, wholesale, retail or distribution businesses is preferred.

·         Experience maintaining customer and supplier accounts.

·         Experience managing cash flow, receivables and payables.

·         Experience with inventory accounting and product costing is preferred.

·         Experience preparing financial statements and tax records.

·         Experience working with accounting software or ERP systems.

 Core Skills & Competencies

A. Accuracy and Attention to Detail
Ability to maintain accurate financial records and identify accounting errors.

B. Financial Analysis
Ability to analyze sales, expenses, costs, outstanding balances and profit margins.

C. Organization
Ability to manage financial documents, invoices, ledgers and reports systematically.

D. Communication
Ability to coordinate effectively with management, sales agents, suppliers, customers and warehouse staff.

E. Integrity and Confidentiality
Ability to handle company funds and sensitive financial information responsibly.

F. Software Skills
Ability to work with Excel, accounting software and digital business management systems.

 

Application Instructions

Interested candidates should submit the following documents:

·         Updated Curriculum Vitae (CV).

·         Cover Letter explaining relevant experience and suitability.

·         Copy of valid Afghan National ID (Tazkira).

·         Educational certificates.

·         Previous employment or experience certificates.

·         Relevant professional training certificates, if available.

Note: Please mention the vacancy number and position title in the email subject line.

Submission Email: info@zaviyartrading.com

·         Office Address: Mandawi Road, Jabal Noor Market, 6th Floor, Office No. F27, Kabul, Afghanistan