Project Officer

Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. AFGA has been working in the field of Reproductive health and Rights since its inception and has recently become an associate member of the International Planned Parenthood Federation (IPPF).

AFGA activities were suspended due to war and conflict in the country for ten years (1992-2002) and resumed its activities in 2002 with financial support from International Planned Parenthood Federation (IPPF).

IPPF is an alliance of 151 family planning associations known as Member Associations which has projects in over 180 countries. IPPF continues to be the largest civil society provider of reproductive health information and services in the world

The Project Officer will support the Project Manager in the overall planning, implementation, monitoring/supervision, coordination, and reporting of project activities across targeted provinces and service delivery points. The position will provide regular technical and operational support to field teams, contribute to quality improvement, monitor project expenditures and logistics, and ensure that activities are implemented on time and in compliance with AFGA and donor requirements.

Key Responsibilities:

A. Project Planning and Implementation:

• Support the Project Manager in planning and implementing project activities in accordance with the approved workplan, project proposal, and budget.
• Coordinate with provincial and SDP level teams to ensure timely implementation of planned activities.
• Conduct regular field visits and supportive supervision to monitor project progress and identify implementation gaps.
• Follow up on action points and ensure timely resolution of implementation issues.
• Support the development and updating of detailed activity plans and implementation schedules.

B. Technical and Program Support:

• Provide technical and operational support to project staff and SDPs as required.
• Support capacity-building activities, including orientations, trainings, coaching, and supportive supervision.
• Monitor the quality and completeness of project interventions and service delivery.
• Identify technical gaps and coordinate with relevant technical staff to address them.
• Ensure that project activities comply with national policies, guidelines, and organizational standards.

C. Monitoring, Data and Reporting:

• Monitor project indicators, targets, achievements, and implementation progress.
• Collect, review, and analyze project data from field teams and SDPs.
• Ensure the accuracy, completeness, and timely submission of project reports and supporting documentation.
• Prepare regular project progress updates, field visit reports, success stories, lessons learned, and other required reports.
• Support data verification and documentation of project achievements.
• Maintain updated project tracking tools, databases, and records.

D. Financial and Budget Support:

• Obtain the necessary approvals for PRFs, maintain proper records of PRFs, share approved PRFs with the relevant teams, and follow up on their timely processing. Monitor and verify proposed prices to ensure they are in line with approved budgets and organizational procedures.
• Support the Project Manager in monitoring project expenditures against the approved budget.
• Review activity budgets and expenditure requests and ensure that they are aligned with approved project activities.
• Coordinate with finance staff to ensure timely processing and proper documentation of project expenditures.
• Monitor budget utilization and flag significant variances or potential underspending/overspending to the Project Manager.
• Ensure that financial documentation related to project activities is complete and properly maintained.
• Support the preparation of activity budgets, financial projections, and budget revisions when required.

E. Logistics and Procurement Support:

• Coordinate with the logistics/procurement team to ensure timely availability of project supplies, equipment, medicines, materials, and other required resources.
• Prepare and follow up on procurement and logistics requests related to project activities.
• Monitor the distribution and utilization of project materials and supplies.
• Ensure that project assets and materials are properly documented and used for their intended purposes.
• Coordinate logistics arrangements for trainings, meetings, field visits, and other project events.

F. Coordination and Communication:

• Maintain effective communication with provincial project teams, SDP staff, community representatives, and relevant stakeholders.
• Support coordination with government authorities when required.
• Participate in project coordination meetings and represent the project when delegated by the Project Manager.
• Coordinate closely with program, finance, HR, logistics, procurement, M&E, and other relevant departments.
• Maintain effective communication with the Project Manager and promptly report significant challenges, risks, and achievements.

G. Compliance and Documentation:

• Ensure that project activities are implemented in accordance with AFGA policies, donor requirements, approved project documents, and relevant government regulations.
• Maintain organized and up-to-date project files, including activity reports, attendance sheets, distribution records, monitoring reports, procurement documents, and other supporting documentation.
• Support internal and external audits, monitoring visits, donor reviews, and assessments.
• Ensure confidentiality and responsible handling of project and beneficiary information.

H. Risk Management and Problem Solving:

• Identify operational, technical, financial, and implementation risks and report them to the Project Manager.
• Support the development and implementation of corrective actions.
• Proactively follow up on delayed activities, procurement, staffing, reporting, and other project requirements.Contribute to lessons learned and continuous improvement of project implementation

• Medical Degree (MD) from a recognized university.
• 5–10 years of professional experience with NNGOs and INGOs.
• Minimum of 3 years of relevant project management experience with INGOs/NNGOs.
• Good understanding of financial management, procurement, logistics, and administrative processes.
• Excellent communication skills with strong problem-solving abilities.
• Proven capacity for effective teamwork and collaboration.
• Ability to work in complex contexts and manage large-scale projects/activities.
• Fluency in Pashto and Dari (spoken and written).
• Strong professional command of English (written and spoken).
• Proficiency in computer applications, including MS Word, Excel, and internet

Qualified & interested candidates are highly encouraged to apply for this position through the below-mentioned link. The AFGA HR Department can only consider applications submitted through the official online application portal. Manual applications will not be accepted. When submitting your application, please ensure that you include your CV and cover letter in a single combined PDF file. Do not attach any additional documents such as education certificates, experience letters, or other related materials 

Due to a high volume of applications received, the AFGA HR Department is will not be able to reach out individually to each candidate. If you have not received an email or call from the AFGA HR Department, please understand that your application has not been considered for this particular opening at this time.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_606162082

AFGA Recruitment Process Commitment:

At AFGA, we do not accept any kind of recommendation, favoritism, or discrimination during the recruitment and selection of candidates. Our process is designed to be objective and merit-based, focusing solely on the qualifications, skills, and experiences of the applicants.

We want to assure all candidates that their applications will be evaluated equally, without any undue influence or bias. AFGA is dedicated to building a diverse and talented workforce that can contribute to the organization's mission and objective