Procurement and Delivery of Firewood for Learning Centers – Winter Season

1. Scope of Supply

Afghanistan Institute for Civil Society (AICS) invites qualified suppliers to submit quotations for the supply and delivery of firewood required for winter heating of learning centers located in different districts and villages of Baghlan Province. The total required quantity is 9,293 seer (7Kg per seer) of which 10% shall be Willow wood "چوب بید". Additionally, 200 bottles of Fire Starter Fluid is required as detailed in Annex 1., distributed among the centers and locations listed in the attached firewood requirement sheet (Annex 1). Deliveries shall be made to the respective learning centers in accordance with the quantities and locations indicated in the annex and the instructions of AICS.

2. Quotation Requirements

· Suppliers shall quote unit rates and total prices for the quantities specified in Annex 1; quantities and delivery locations shall not be altered.

· Quoted prices shall include firewood, loading/unloading, transportation, delivery to each designated learning center, taxes and all related costs.

· The firewood supplied shall be suitable for winter heating, dry and of acceptable quality, free from excessive moisture, rubbish and other unsuitable materials.

· Quotations shall be submitted in AFN and remain valid for a minimum of 30 days from the submission deadline.

· The supplier shall complete delivery within the timeline communicated by AICS and coordinate delivery with the designated focal point.

· The supplier shall deliver all the firewood to the centers/classes in all area within ten working days (10 days) after signing the contract.

3. Required Documents

· Valid business registration/license.

· Company profile (if available).

· Copy of company bank account details.

· Company TIN.

· Signed and stamped quotation, including unit prices, total price and proposed delivery period.

4. Submission and Evaluation

Quotations shall be submitted by the deadline stated above through the indicated submission method. Late submissions may not be considered. AICS reserves the right to accept or reject any quotation and is not bound to accept the lowest-priced offer. Evaluation will consider compliance with the required quantities, quality and delivery locations, supplier capacity and experience, price competitiveness, and overall value for money.