Admin/HR Assistant

Organization for Promotion of Health & Community Development (OPHCD) is a nongovernmental, non-political and independent organization. OPHCD has been established in 2017 and registered with the NGOs Department of the Ministry of Economy of the with license # 4160 as well as registered with the Ministry of Public Health of the Government of Islamic Republic of Afghanistan with the registration#1316. In addition, the organization has membership of Afghanistan National Health cluster, Afghanistan National Nutrition Cluster and ACBAR. OPHCD, as a non-governmental organization striving for well-being of the people through promotion of health, education, WASH, protection and human right, economic stability and sustainable development of the communities with focus on the women and children, drugs users, IDPs and other marginalized group of the society with an equitable manner.

Main Duties and Responsibilities

The Admin/HR Assistant is responsible for supporting the administrative and human resource functions of the project. S/he reports to the Project Manager and Operations/HR Department.

The following are the main duties and responsibilities of this position:

·       Assist in managing day-to-day administrative and HR-related tasks at the project level.

·       Maintain and update staff personal files, ensuring all required documents are complete and properly filed.

·       Prepare and maintain incoming and outgoing correspondence related to HR and administration.

·       Keep accurate staff attendance records and report to the Finance Department at the end of each month.

·       Support the organization of meetings, trainings, and workshops, including logistics and documentation.

·       Record and distribute meeting minutes and follow up on action points.

·       Support recruitment processes, including collecting documents, filing applications, and assisting in staff onboarding.

·       Maintain and update the office inventory and asset register in coordination with the logistic team.

·       Ensure adherence to OPHCD’s HR and administrative policies in all related activities.

·       Provide administrative support to the Project Manager and other team members as

Qualifications

·       Education

·       University graduate with a business administration (BBA).

Experience

·       At least 2 years of progressive relevant experience with NNGO, INGOs or government.

·       At least one year past experience in BPHS or Health Projects.

·       Strong interpersonal communications and leadership skills.

·       Having community-level work experience and skills.

·       Fluent English, Pashto, and Dari with excellent speaking and writing skills;

·        Proficient computing skills including Word, Excel

Submission Guideline:

·       Please ensure that your CV and cover letter are appropriately named according to the position you are applying. (For example: CV_Ahmad_Admin_HR_Assistant).

• Kindly note that applications that do not follow the required file-naming format may not be considered during the recruitment process.
•        Interested candidates are invited to submit their applications, including a resume and cover letter through Given link:

o   https://forms.gle/r3rutDyDUxL3WzVa6

•        OPHCD has zero tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).
•        By applying to this position, you agree to all OPHCD policies regarding Data Protection and Sharing and also PSEAH.

Note: Only shortlisted candidates will be contacted