Grants, CBI, & Compliance Assistant

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture International Organization for Migration.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, for all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates must clearly indicate prior or current IOM/CTG experience in their application. (IOM Afghanistan Staff & IOM Afghanistan third party contracted CTG individuals only)

Second tier candidates include:

All external candidates.

Under the overall supervision of Resources Management (Grants & Compliance) and the direct supervision of the Senior Grants & Compliance Associate, and in close coordination with relevant Units at Country Office, the position will be responsible and accountable for supporting institutional compliance with IOM rules, regulations and policies. This will be achieved through regular cross-functional reporting on compliance-related issues of concern, addressing recommendations made in external and internal audits, and other internal and external Organization-wide reviews. The role will help to coordinate and contribute to the implementation of grant policies and procedures in compliance with established accounting standards, IOM’s and donors’ rules and regulations, and legal requirements to support high-quality programme implementation.

Core Functions / Responsibilities:

1.     Assist in the implementation and monitoring of project activities.

2. Retrieve, compile, summarise, and present information/data on specific topics.
3. Monitor implementing partners’ proposals, work plans, and budgets by verifying availability of funds, obtaining necessary approval and updating budget-related information.  
4. Support administrative coordination with legal department, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor.
6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
7. Organise meetings, workshops and training sessions.
8. Respond to general information requests and inquiries. Set up and maintain files/records.
9. Perform such other relevant duties as maybe assigned.

Required Qualifications and Experience:

EDUCATION

·       Bachelor’s degree in Business Administration, Accounting, Finances, or related fields or a related field from an accredited academic institution with two years of relevant professional experience; or,

·       High School diploma with four years of relevant professional experience.

EXPERIENCE

·       Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;

·       Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

SKILLS

·       ​​ ​​Very good familiarity with the broad range of migration and related subject areas dealt with by the IOM.

·       ​Knowledge of UN and bilateral donor programming.

·       ​Skills in the usage of office software packages, spreadsheets and data analysis.

·       ​Experience with creation and maintenance of SharePoint pages.

​Demonstrated excellent writing and communication skills

Languages

• Fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari.

Note: Qualified female candidates are highly encouraged to apply.

Other : Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

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How to apply:

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Applicants must clearly indicate any current or previous IOM or CTG experience to ensure correct identification and prioritized review of internal candidates. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.