Partnership Coordinator - Admin & Finance

People in Need (PIN) is a Czech organization established in 1992, currently working in around 40 countries on human rights and humanitarian aid. Globally, PIN is recognized as a leading actor in Education in Emergencies and actively contributes to international coordination mechanisms and humanitarian clusters, including education, food security, nutrition, shelter, and WASH. In Afghanistan, PIN has been operating since 2001, delivering humanitarian and development assistance to communities affected by conflict, economic crisis, and natural disasters. Over the years, PIN has established itself as a trusted and experienced actor, with strong acceptance among local communities, authorities, and stakeholders, enabling access to some of the most vulnerable and hard-to-reach populations. Throughout its presence in the country, PIN has supported over 850,000 people across multiple regions. The Organization has remained operational through periods of significant political and social change, continuing to provide life-saving and resilience-building assistance to more than 250,000 individuals in recent years. It works in key sectors including food security and livelihoods, education in emergencies, water, sanitation and hygiene (WASH), and protection.

The Partnership Coordinator - Admin & Finance is accountable for ensuring the effective financial, administrative, and compliance management of PIN's projects/consortium partners and sub-grantees. The role serves as a key coordination point between PIN internal departments (mainly Program Managers, Partnership Unit and Support Departments) and partners/sub-grantees to ensure that partnership agreements and their implementations are financially sound, compliant, well-documented, and aligned with donors' and PIN requirements.

Working under the line management of the PIN Finance Manager and working closely with PIN internal Support Departments (Finance & Compliance, Logistics & Procurements, and Admin & HR), Partnership Unit, and Programs Managers/Coordinators, the position oversees partners/sub-grantees' financial performance, administration, compliance monitoring, risk management, reporting, and manages/leads the capacity strengthening of their Support functions. The role also facilitates bilateral collaboration between PIN and partners' Support departments to promote capacity development through lessons learned sharing, quality implementation, accountability, and full compliance with donor, legal, and organizational requirements.

3. RESPONSIBILITIES

Partnership Financial Management

·        Support Program Managers/Budget Holders in planning, monitoring, forecasting, and reporting on partner budgets.

·        Identify and escalate financial risks, compliance issues, and performance gaps, supporting corrective actions.

·        Support donor reporting, audits, budget revisions, and financial closeout processes.

Partnership Administration and Sub-Grant Management

·        Support the administration of partnerships and sub-grants throughout their lifecycle, from agreement development to closeout.

·        Maintain complete and accurate partnership records in line with donor and PIN requirements.

·        Coordinate the collection and archiving of administrative, financial, and contractual documentation for reporting and audits.

Partnership Coordination and Stakeholder Engagement

·        Act as a liaison between partners and PIN Support departments on administrative, financial, and compliance matters.

·        Coordinate partner vetting, assessments, and reviews with the Partnership Unit and relevant support teams.

·        Maintain effective working relationships and regular coordination with partner focal points.

Compliance, Risk Management, and Quality Assurance

·        Monitor partner compliance with donor, legal, contractual, and PIN requirements.

·        Conduct compliance reviews and risk assessments, escalating issues and supporting follow-up actions.

·        Support audits and ensure timely resolution of findings and documentation requests.

Partner Capacity Strengthening and Learning

·        Support partner capacity assessments and implementation of development plans.

·        Provide guidance and training on compliance, financial management, and partnership requirements.

·        Promote learning and continuous improvement of partnership processes and practices.

General Responsibilities

·        Collaborate with the Partnership Unit, Program Managers, HoSO, and partner focal points to support effective programme delivery.

·        Perform other duties assigned by the Finance Manager, HoSO, or Partnership Unit while ensuring compliance with partnership and donor requirements.

4. PIN COMPETENCY MODEL

PIN Competency Model is a framework used to define, assess, and develop the behaviours, skills, and attitudes expected from staff. It focuses on how people perform their work, not only on their technical knowledge.

The Partnership Coordinator - Admin & Finance will be recruited, and subsequently evaluated, following the PIN competency areas here below, where the staff is expected to at least meet the expectations as outlined below:

1.      Personal integrity and values:

Demonstrates honesty, accountability, and consistency in actions and communication. Adheres to PIN’s values, policies, and ethical standards, addresses inappropriate conduct, and continuously reflects on and improves personal performance.

2.      Universal competencies

o   Communication: Communicates clearly and effectively, adapting messages to different audiences. Shares information in a timely manner, listens actively, encourages dialogue, and uses evidence to support decisions and recommendations.

o   Cooperation: Builds positive and inclusive working relationships, values diverse perspectives, and promotes teamwork. Shares knowledge, supports collaboration, and addresses conflicts constructively.

o   Resilience/coping with stress: Maintains composure and effectiveness under pressure. Manages stress constructively, remains solution-oriented, and adapts well to challenges and changing circumstances.

3.      Specific competencies

o   Self-Management: Organizes work effectively, prioritizes tasks, manages resources efficiently, and delivers results on time. Applies sound judgement and balances workload to sustain performance.

o   Result Orientation: Takes ownership of objectives, delivers high-quality results, and continuously seeks opportunities to improve performance and outcomes.

·        Bachelor's degree in Business Administration, Finance, Accounting, Economics, International Development, Public Administration, or a related field.

·        Professional certification in finance, grants management, or project management is an advantage.

Experience

·        Minimum 3-5 years of relevant professional experience in NGO, INGO, donor-funded, or development sector programs.

·        At least 2 years of experience managing partnerships, sub-grants, or organizational capacity strengthening of local/national NGOs.

·        Demonstrated experience in financial management, budget monitoring, and donor compliance.

·        Experience with institutional donor requirements and grant management processes.

·        Experience conducting partner capacity assessments, monitoring visits, and compliance reviews is an asset 

Technical Skills

·        Strong understanding of partnership management and locally led development approaches.

·        Knowledge of financial controls, accounting principles, and budget management.

·        Familiarity with donor regulations, grants, contracts, and sub-award management.

·        Ability to review financial reports, supporting documentation, and partner expenditures.

·        Advanced proficiency in Microsoft Excel and good working knowledge of Microsoft Office applications.

·        Ability to develop reports, track action plans, and maintain accurate records.

·        Familiarity with safeguarding, anti-fraud, and donor compliance requirements.

Languages

·        Excellent written and spoken English required.

·        Fluency in Dari required.

·        Knowledge of Pashto preferred.