Finance / Admin Manager / Head Finance

WORLD is a non-governmental, non-political, and non-profit development organization that is established by a group of young and energetic people who were highly motivated and committed to contributing their time, skills, and energies to the development and empowerment of socially disadvantaged and vulnerable communities in Afghanistan to address poverty and gender-based discrimination.

WORLD currently works across all 15 provinces of Afghanistan, including Ghor, Nangarhar, Kunar, Laghman, Nuristan, Khost, Paktya, Kunduz, Mazar, Kapisa, and Parwan, particularly in research, health emergencies, Gender-Based Violence, and other public health activities. Our existing donors included UN agencies, embassies, and Government bodies.

WORLD believes that networking, collective efforts, sharing of knowledge, resources, and information are key to success in addressing the developmental issues and challenges. Keeping this critical fact in mind, the organization always tries to join all such forums and networks that directly link to its mission and objectives. WORLD could also be labeled as an implementing organization that aims to design and implement various developmental projects with the financial and technical support of international donor agencies and the government

1.   Job Summary

The Finance & Administration Manager is responsible for the overall financial management, administrative operations, and compliance of EPHS/BPHS projects. The role ensures effective financial planning, budgeting, reporting, internal controls, and compliance with donor regulations, MoPH policies, and organizational procedures.

The position plays a critical leadership role in ensuring transparency, accountability, and efficient use of resources to support quality healthcare service delivery.

2. Key Responsibilities

A. Financial Management

• Lead the development, implementation, and monitoring of project budgets.
• Ensure accurate and timely recording of all financial transactions.
• Prepare monthly, quarterly, and annual financial reports.
• Monitor budget utilization and provide variance analysis with recommendations.
• Manage cash flow, forecasting, and fund requests to donors.
• Ensure proper allocation of costs in line with donor requirements.

B. Compliance & Internal Control

• Ensure full compliance with donor regulations (World Bank, EU, USAID, etc.) and MoPH guidelines.
• Develop and enforce strong internal control systems.
• Ensure proper documentation and audit trail for all transactions.
• Coordinate internal and external audits and ensure timely response to audit findings.
• Prevent fraud, corruption, and financial mismanagement.

C. Grants & Donor Reporting

• Prepare and submit high-quality financial reports to donors.
• Ensure alignment of financial reports with programmatic activities.
• Support proposal development with budget preparation.
• Monitor donor agreements and ensure financial compliance.

D. Administration & Operations

• Oversee administrative functions including procurement, logistics, and asset management.
• Ensure proper management of office facilities, vehicles, and equipment.
• Supervise HR/admin processes including payroll, contracts, and staff records.
• Ensure compliance with labor laws and organizational HR policies.

E. Procurement & Asset Management

• Ensure procurement processes follow donor and organizational policies.
• Oversee tendering, bid evaluation, and contract management.
• Maintain updated asset registers and conduct periodic inventory checks.

F. Team Management & Capacity Building

• Supervise and mentor finance and admin staff.
• Build the capacity of team members on financial systems and donor compliance.
• Promote a culture of accountability, integrity, and teamwork.

G. Coordination & Representation

• Coordinate with MoPH, donors, auditors, and stakeholders on financial matters.
• Participate in management meetings and provide strategic financial input.
• Support program teams with financial planning and decision-making.

Qualifications & Requirements

Education

• Bachelor’s degree in Finance, Accounting, Business Administration or related field (Master’s preferred).
• Professional certifications (ACCA, CPA, CA, or equivalent) are a strong advantage.

Experience

• Minimum 5–8 years of relevant experience in finance and administration.
• At least 3–5 years in a managerial role within the NGO/INGO sector.
• Proven experience with EPHS/BPHS or similar health projects preferred.
• Strong experience with donor-funded projects (World Bank, EU, USAID).

Skills & Competencies

• Strong financial management and analytical skills.
• In-depth knowledge of donor rules and compliance.
• Excellent leadership and team management ability.
• High level of integrity and attention to detail.
• Strong communication and reporting skills.
• Proficiency in accounting software (QuickBooks, SUN, or similar) and MS Excel.

4. Key Performance Indicators (KPIs)

• Timely and accurate financial reporting.
• Budget utilization efficiency.
• Audit findings were minimized and resolved.
• Compliance with donor and MoPH requirements.
• Effective financial controls are in place.

5. Core Values

• Integrity and transparency
• Accountability
• Professionalism
• Commitment to humanitarian principles

Additional Notes

The Operations Manager plays a critical role in ensuring that the organization delivers programs effectively while maintaining the highest standards of compliance, transparency, and operational excellence.

PESA

PESA is a system or approach designed to improve security management, accountability, and operational efficiency within organizations—particularly NGOs and health or community programs.

Key Points:

• Security: Helps ensure safe working conditions for staff and facilities
• Accountability: Promotes transparency in operations and resource use
• Monitoring: Tracks activities and performance
• Coordination: Improves communication between teams and stakeholders

In many projects, PESA is used to strengthen risk management and reporting systems, especially in challenging environments.

Safeguarding Information means protecting people—especially children and vulnerable adults—from harm, abuse, neglect, and exploitation. It is commonly used in organizations like NGOs, schools, hospitals, and community programs.

🔹 Key Points of Safeguarding

• Protection from harm: Ensuring individuals are safe from physical, emotional, and sexual abuse.
• Prevention: Taking steps to reduce risks before harm happens.
• Respect and dignity: Treating everyone fairly and with respect.
• Confidentiality: Keeping personal information safe and only sharing it when necessary.
• Reporting concerns: Informing the right authority if abuse or risk is suspected.

Submission Guideline:

To apply, please send your CV along with a cover letter mentioning the vacancy number in the subject line before the closing date.
Academic certificates are not required to be submitted at this time
Only short-listed candidates will be invited for the written test and interview.