ACBAR

WDIO Background:

Watan Development and Initiative Organization is a non-governmental, nonprofit, non-political, and independent organization dedicated to empowering and uplifting communities through sustainable development, social justice, and the enhancement of well-being for individuals and families. Since its establishment in 2014, we have tirelessly worked towards poverty alleviation, economic empowerment, education and skill development, health and well-being, gender equality, women's empowerment, agriculture and livestock, and environmental sustainability. Our goal is to improve living conditions, provide quality education and essential skills to individuals, enhance community health and well-being, achieve gender equality, improve agricultural productivity, and promote environmental sustainability.

With a passionate team of over Five Hundred ninety individuals and a strong network of partners and supporters, we strive to bring about positive change by preserving and celebrating cultural diversity and heritage, fostering social cohesion, and promoting cross-cultural understanding and respect. We ensure program effectiveness and accountability through continuous monitoring, evaluation, and data-driven approaches. Our commitment to integrity, sustainability, accountability, innovation, empowerment, advocacy, and respect for diversity guides our efforts as we address pressing challenges such as poverty alleviation, education, healthcare, environmental conservation, women's empowerment, child welfare, and sustainable development.

Our Value:

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a Bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has decided to adopt the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows.

Job Summary

The Admin & Finance Officer based in the provincial office is responsible for overall Admin& Finance-related tasks and works under the direct supervision of the Project Manager/Finance Manager.

Main duties and responsibilities:

• Calculate and make payments for salaries, allowances, and travel expenses to staff members involved in the project.
• Keep a regular cash book & bank statement record and be ready to report immediately on budget status.
• Prepare payments for the procurement of materials, equipment, furniture, and stationery for the project on a timely basis.
• Prepare financial reports as needed by the contracts.
• Maintain financial files for all accounting records, vouchers, disbursements, payments, and other supporting documents.
• Prepare the budget for the next Program if such a budget is requested.
• To justify the advances daily and collect all the related documents supportive of the bill, and attach them to the bills.
• To pass the daily cash transaction in the journals and for all the transactions, she/she should make sure that the related account codes and budget line codes are correct before the entry.
• To maintain up-to-date, accurate & well-documented records of all financial transactions and make sure that documents are correct and completed.
• To prepare, check, and review all financial documents; ensure their integrity and accuracy, and make sure that all payment bills and invoices are well calculated, codified, translated, stamped, and approved by the concerned project manager, taking into consideration WDIO Financial Policies.
• Making sure that the monthly attendance sheet and time sheets are properly filled out at the provincial level.
• Making sure that the days off of the staff are based on the standard formats at the provincial level.
• To prepare monthly staff attendance sheets, time sheets & the salary sheet of staff every month.
• To prepare and update staff personnel files at the provincial office.
• Implementation of Admin& HR and logistics/ procurement policies and procedures.
• Prepare administrative & financial weekly and monthly plans/reports
• Keep an inventory of all equipment, furniture, property, and goods belonging to the project.
• Maintain an orderly system of files for correspondence, reports, and contract-related documents.
• Supervising support staff (Cleaners, Cooks, Gardeners, drivers, and Guards) for daily activities.
• To look after the arrangement of meetings, workshops, and conferences of the related office
• To maintain the copier and generator in the provincial office
• To ensure that all utility bills (electricity, water, telephones, etc.) are paid on time.
• To ensure that a healthy and safe working environment is provided to all staff.
• Oversee daily office operations, ensuring all administrative systems function effectively.
• Manage office infrastructure, including facilities, equipment, and supplies, to maintain a productive work environment.
• Develop, implement, and maintain comprehensive filing & record-keeping systems (physical and digital).
• Plan and coordinate internal and external events, meetings, and workshops, including scheduling, venue
• arrangements, travel logistics, and preparation of materials (with the support of the logistics department).
• Liaise with service providers and vendors for office maintenance, IT support, and other essential services.
• Ensure compliance with administrative policies and procedures, updating them as necessary.
• Any other task by the line manager.

• Having a Bachelor’s degree in Economics, BBA, Accounting, Political Science, and Management, or any other relevant field.
• Having at least 3 years of related experience.
• Required Languages – Excellent Pashto and Dari reading, writing, and verbal skills, Fluent in English, reading, writing, and verbal skills.  
•  Excellent computer skills- Word, Excel, PowerPoint; plus, the ability to quickly learn various reporting systems is required.
• Strong communication skills,
• Proficient computing skills – word processing, spreadsheet design, and presentations.
• Efficiency, result-oriented, and excellent management capabilities,
• Ability to solve problems and conflict resolution,
• Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues responsibly and maturely,
• Excellent capacity development and teamwork skills, cross-cultural and gender sensitivity,
• Respect the confidentiality of the organization,

Safeguarding Responsibilities:

Uphold WDIO’s Safeguarding Policy (https://www.wdio.org/safeguarding-policy) and Safeguarding Code of Conduct.

Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct that is consistent with or references this policy and the Safeguarding Code of Conduct.

Must read the PSEA and Anti-harassment policies and either sign them

Ensure that all the staff, partners, and vendors selection process adequately implant PSEA, Anti-harassment Safeguarding Policies commitments.

WDIO Behaviors/Core values: Integrity, Honesty, Transparency, Confidentiality, Equity, Accountability, Diligence, Perseverance, and Discipline

Interested applicants could submit their CV and cover letter via the link below:

https://docs.google.com/forms/d/e/1FAIpQLSc57g3Rg-mJYA3TAn3RT21Wm6kMtrKjXU973mv2q2D5zzx-TQ/viewform?usp=pp_url

Note: Due to the urgency, the position will be processed on rolling basis and the selection might be done before the closing date.

https://docs.google.com/forms/d/e/1FAIpQLSc57g3Rg-mJYA3TAn3RT21Wm6kMtrKjXU973mv2q2D5zzx-TQ/viewform?usp=pp_url