ACBAR

Afghanistan Rehabilitation and Educational Program (AREP) was established in 1994 as an independent non-governmental, non-profit organization, AREP's learning experience as a development organization comes from its working association with communities in different areas of Afghanistan. More importantly, the development and growth of the organization have been through an evolutionary process, AREP registered with the Ministry of Economy and member of Education international, ACBER, ANCB and DUKE OF EDINBURGH’S (The International Award for Young People).

AREP is working for women, youths, children where disability is the top priority among the AREP three targeted groups in three  main  AREP  core  competencies/  technical  expertise,  a):  EDUCATION  (Formal  and  Informal education, b): CAPACITY BUILDING, Vocational Education Skills Trainings, Awareness Initiatives (Civic Education, Human Rights, Anti-Corruptions, Access to Justice, Peace Building & Conflict Resolution)  and  other  trainings for aforementioned target groups]  &  c): COMMUNITY DEVELOPMENT providing them assistance in multi-cultural program, government and community dialog, peace building and Rehabilitation & Small Infrastructure) throughout Afghanistan.

JOB CONTEXT

The primary role of the Finance Manger is to provide high quality management information and support to the Executive Director, Treasurer and department managers and to oversee and manage the financial system of the organization.

Purpose and Scope of the Role:

The Finance Manager is responsible for effective management of AREP’s financial operations and is the main point of contact for all AREP financial matters, liaising as necessary with the Executive Director, the office team and the Treasurer to ensure continuity and quality of work.

He/she will be required to accurately and efficiently process, manage and keep up to date records of all AREP financial transactions; and to prepare Period and Year End Trial Balances. He/she will need to comply with accounting procedures and possess a strong financial background with significant experience in accountancy software systems (preferably QuickBooks) as well as experience of working with a CRM.

Major Duties & Responsibilities:

1. Ensure the effective running of the day to day financial operations in line with financial policies and procedures; and to be a main point of contact for those seeking information relating to AREP finance matters.
2. Income: Ensure prompt, accurate recording and classification of all income on the accounting system (QUICKBOOKS); recording remittances, electronic banking and card payment receipts to the Executive Director.
3. Expenditure: Ensure appropriate approval is obtained for all purchases (with reference to pre- approved budgets as appropriate) and for supplier invoices; check and pass all expense claims for approval, with due regard to expense claims policy; process on accounting system allocating to correct cost code; process approved supplier invoices and expense claims for payment in good time managing electronic payments process, ready for authorization by bank signatory; maintain hard copy records for all payments made.
4. Payroll: Liaise with the payroll provider on a monthly basis to ensure approved updates to payroll information are processed in good time (joiners, leavers, deductions, pay adjustments etc.); arrange approval & prepare payments of net salaries, payroll taxes and pension contributions AREPd in good time.
5. Bank reconciliations: Prepare bank reconciliations for all AREP bank accounts, credit card(s) and petty cash on a monthly basis with due regard to the AREP Bank Reconciliation Policy and in good time for monthly Finance Meeting to review and approve.
6. Banking & Petty Cash: Bank all cheques and cash, withdraw and obtain currency when authorized; keep Petty Cash up to date at all times, ensuring receipts are provided for all expenditure and that vouchers are signed.
7. Fixed Assets: maintain a register of fixed assets, capitalizing and depreciating on accounting system in line with appropriate policy.
8. Management Accounts: prepare monthly and quarterly management accounts on accruals basis, highlighting variances with budget, for review by the Monthly Finance Meeting; provide other financial reports and updates to the Executive Director & Treasurer as requested
9. Annual Accounts: prepare year-end TB, and process year-end adjustments on the accounting system, producing supporting schedules ready for Independent Examination; ensure financial returns are submitted in time to Companies House and the Charity Commission
10. Help prepare the Trustees' Annual Report, liaising with the Executive Director as necessary
11. Annual Budget: prepare an annual budget liaising closely with the Executive Director and set up on accounting system once approved to facilitate the management reporting.
12. Work with the AREP team to ensure correct processes are in place to maximise the efficiency of the CRM in terms of membership subscription payments (including direct-debits) and customer invoicing.
13. Finance Meeting: Organize monthly meeting, draft agenda, collate papers, communicate with sub-committee members, Minute taking and follow up on actions.
14. Attendance at events: in particular, attend the AREP Annual Conference or other organizational meetings as required.
15. Workload management: effectively manage the financial workload to ensure work is delivered to agreed timelines and that plans are integrated with all staff activities and goals.
16. Undertake all duties and responsibilities in compliance with the rules and regulations encompassing Equal Opportunities and the Staff Rights and Responsibilities.
17. Any other duties as may reasonably be expected and which are commensurate with the level of the post.

Qualifications

•  Qualification: Master’s Degree in the field of MA Economics, MBA, M.com or relevant with Specialization in Finance and Banking.
• Experience: Minimum 5 years of relevant professional experience in Finance and Administration.
• Skills:
• Quick Learner
• Be able to use QuickBooks Accounting Software. Basic IT Skills, Reasonable English proficiency, Good Communication Skills, Punctual and committed, Be able to work
• under pressure.
• Proficiency in complex accounting systems and advanced-level MS Excel skills.
• Knowledge management, finance, and compliance experience.
• Focuses on results and program achievement.
• Strong sense of personal initiative and problem-solving skills.

Skills, knowledge & experience

Essential

• Minimum of 5 years’ finance experience
• Computer literate with good knowledge of Microsoft Office in particular Excel including formulae and data analysis
• Experience using QUICKBOOKS.
• Strong numerical skills and attention to detail
• Experience dealing with income & membership subscriptions
• Excellent communication skills – both written and verbal
• Excellent planning and time management skills with the ability to prioritize work and manage conflicting deadlines
• Strong skills and experience in using a membership CRM database

Desirable

• Experience working for a Non-Profit or Non-Governmental organization
• Experience working with integrated systems/CRM
• Experience of VAT returns & Payroll
• Committee organization & minute taking skills

Attributes

• Strong teamwork & interpersonal skills in order to interact with a range of internal & external stakeholders
• Self-motivated, able to prioritize work to meet tight deadlines
• Flexible, organized and can-do attitude, with ability to move between tasks & handle work from a variety of sources

Reflecting our team values

We are a strong, cohesive team providing excellent service to our members. We are:

• Professional
• Passionate
• Supportive
• and always act with integrity

Circumstances

Able to work outside office hours on occasions and able to travel as part of the role, including spending occasional nights away from home for AREP events.

Qualified applicants are encouraged to submit their resumes (CV) with a detailed application letter and contact details, no later than May 20, 2025, to n.darwish@arep.org.af 

Please clearly indicate “Finance Manager” in the email's subject line.

Only short-listed candidates will be informed.

n.darwish@arep.org.af