ACBAR

Civil society has long been a key factor in addressing a full range of issues in the social, cultural, religious, humanitarian, and political life of Afghanistan. With the focus on the transition to Afghan leadership, civil society, particularly local and national non-governmental organizations (NGOs), have the potential to play an important and complementary role in Afghanistan in the delivery of the government’s priority programs, in supporting improved governance, in connecting the wider Afghan population to the state, and in advocating for the vulnerable and excluded.

NGOs in Afghanistan face challenges, including financial and capacity gaps and a public trust deficit, in their endeavors to play such a role effectively. The government, the international community, and civil society have been considering methods by which to support NGOs to address these challenges and realize their potential, dating back to discussions at the Conference on Enabling Environment for Effective Private Sector Contribution to Development in Afghanistan in June 2007. One of the outcomes of these considerations was the formation of a working group, with representation from international and national NGOs, key national NGO networks, and civil society professionals, to establish an organization that will enable NGOs to address these challenges.

The Afghanistan Institute for Civil Society (AICS) objectives are:

1. To raise the credibility of the civil society sector by certifying local NGOs using locally defined and internationally recognized standards.
2. To systemize capacity-building efforts by coordinating initiatives using measurable performance indicators.
3. To strengthen the role of civil society in Afghanistan’s development through policy dialogue and active engagement with the government, donors, and the broader development sector.
4. To provide a channel for resources for civil society by strengthening philanthropic and corporate social responsibility efforts.

The Finance & Admin Assistant is responsible to provide financial, administrative, logistic & procurement support to ensure smooth implementation of the Education and other AICS Projects, with a focus on efficient use of resources, compliance with donor and AICS policies, and timely support to education field teams.

• Maintain accurate and up-to-date financial records for education activities.
• Assist in preparing and maintaining accurate financial records and supporting documents.
• Prepare payment vouchers, receipts, and petty cash reconciliations.
• Prepare daily and monthly cash book of the field office and ontime submission to the HQ finance team
• Ensure proper filing of financial documents for audit and reporting.
• Assist in processing payments related to teacher salaries, training costs, school supplies, and other education-related expenses.
• Ensure proper filing and archiving of both financial and administrative documents related to the education project.
• Prepare logistic, procurement and operation financial documents of the expenses (Purchase request forms, qoutations, Purchase order, bid analysis, payment request forms, invoices, GRN, SRN etc.)
• Maintain inventory record of the field office.
• Perform logistic and procurement work of the field office
• Participate in regular team meetings and provide administrative updates.
• Assist with documentation and tracking of education project staff and teacher attendance and leave.
• Submit monthly staff time sheet for the salary payment in close coordination with HQ HR staff
• Support onboarding and orientation of new education staff or facilitators.
• Maintain administrative records related to teacher contracts, attendance data, Timesheets and training documents.
• Assist with documentation and tracking of education project staff and teacher attendance and leave.
• Support onboarding and orientation of new education staff or facilitators.
• Assist in procurement of goods/services following approved procedures.
• Ensure proper documentation of procurement files.
• Maintain an up-to-date asset register and ensure assets are tagged and tracked.
• Provide general support to project activities as required.
• Support Provincial Senior Office, Education in his day to day project operation work.
• Any other task assigned by the line supervisor.
• Attend various meetings on behalf of the Finance department if needed after the line manager’s approval
• Ensure that all vouchers and receipts are accurately filed, stamped & recorded in books/systems.
• Perform any other duty assigned by the supervisor

.

• Excellent knowledge and practical experience with Quickbook financials software.
• Strong knowledge of financial software (e.g., Excel, QuickBooks)
• Excellent knowledge of donor financial compliances, regulation, and reporting and practical working experience with education projects,
• Excellent knowledge of donor financial compliances, regulation, and reporting and practical working experience with education projects,
• Be able to work under pressure with a tight deadline
• Familiarity with donor compliance and education program implementation is an asset.
• Practical  working experience in carrying and submission of MoF taxes, MoEC, and other local government agencies reporting
• Must be capable of working both individually and as part of a team to undertake tasks in a fast-paced environment.
• Good Understanding of UN, World Bank, INGOs, NGOs and other donors’ financial compliance, rules, and regulations
• Excellent oral and written communication skills in English and Pashto/Dari
• Attention to details /Detail oriented.
• Communication skills
• Ability to convince when wrong 
• Evaluating capacity 
• Numeracy skills

Submission Guideline:

Application:
Interested applicants should submit their CV along with a cover letter to Jobs@aicsafg.org  no later than 8^th June 2025. 

Important Notes: 
•    Please quote the Vacancy Number, Province, and Position Title as the Subject of the e-mail when applying. 
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage. 
•    Only short-listed candidates will be contacted for further assessment.

The Afghanistan Institute for Civil Society (AICS) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs@aicsafg.org

Afghanistan Institute for Civil Society  (AICS) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AICS implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AICS is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AICS Safeguarding Policy at all times. 

By sharing your cover letter and resume with AICS in response to this job application, applicants consent AICS to keep this information on file for Recruitment and Human Resources Management purposes.

Female candidates are encouraged to apply.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AICS Afghanistan to info@aicsafg.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.

Submission Email:

Jobs@aicsafg.org

Jobs@aicsafg.org