ACBAR

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC opened the country program in Afghanistan in 1988. Our programs span the range from humanitarian relief to early recovery and development activities, focusing on child protection, education, economic wellbeing, health, and power. The IRC works in 10 provinces throughout Afghanistan, among which some of the most security volatile, and employs over 1000 staff.

Compliance with Policies:

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time. 
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.

General Duties:

• Reporting to Supply Chain officer and is responsible to provide efficient and on time support on the management of procurement functions for IRC-A office in Herat and zone Provinces. The incumbent will support the procurement process of program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. Apply IRC way all the time.

Specific Duties:

• Ensure that a transparent and responsive procurement process is implemented/carried out and maintained in compliance with the IRC procurement policies and procedure as well donor specific rules.
• Conduct market assessment/survey on scheduled/planned basis for all the categories of spend.
• Update/maintain vendor information for regularly purchased items and be informed of current local market conditions.
• Provide procurement support to procurement and program staff as required.
• File all the procurement documentation in a professional/organized manner.
• Maintain professional tracking/record of all procurement and keep the status updated all the time.
• Establishment and maintenance of ethical, and professional working relationships with suppliers/vendors, and other concerned stakeholders.
• Attend all the procurement related meetings as directed by the supervisor.
• Distributing the RFQs in market to eligible/potential suppliers as requested/needed.
• Maintain good coordination with finance, admin, and program departments to ensure integrated internal control, timely payment of vendors and availability of full auditable support documentation.
• Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all supplies, services, and required equipments are delivered on time.
• Implement the clean desk policy all the time, ensure full confidentiality of the procurement documents.
• Keep very close and professional working relationship with the IRC-A SC staff.
• Ensure to apply the IRC procurement SOPs and IRC way in all aspects of procurement.
• Advise the Supply Chain regarding the procurement-specific issues or improvements.
• Any other duties or tasks assigned by the supervisor.

Expected Deliverables:

• Provide monthly reports on-timely basis to Supply Chain officer.
• Update/maintain the pre-qualified vendor database.
• Generate and maintain comprehensive price list for goods, services purchased by IRC-Herat.

• Submit monthly list of commitments to Supply Chain officer.
• Produce routine purchase status reports to Supply Chain Officer, program (BHs) and Finance.
• Update/maintain the purchase request tracking sheet, payment tracking sheet, contract tracking sheet, and submit along with other procurement related routine reports to Supply Chain officer as needed/requested.

• Bachelor’s degree in the field of Business Administration or similar field and having at least 1-2 years of working experience with INGOs/NGOs/UN agencies in procurement/supply chain/logistics.
• Strong sense of personal integrity.
• Attention to details.
• Strong interpersonal skills.
• Having ability of multitasking.
• Team spirit and problem-solving abilities.
• Knowledge of generic procurement procedures and practices.
• Familiarity with major donor and local regulations / laws.
• Having good mathematical skills.
• Competent use of office automation especially word processing and spreadsheet.
• Good command of English and Dari and / or Pashtu
• Strong organizational and management skills.
• Having desired Computer skills.
• Having flexibility, and ability to work under pressure.
• Having adaptability of working in a multi-cultural environment.
• Ability of traveling to the field sites for providing support to supply chain staff as needed/requested.

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/58330?c=rescue

applications received without a given link and/or online system will be disqualified and removed from the entire process. 

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Refer to submission guideline