ACBAR

AEHDA-Org Mission

AEHDA is committed to empowering Afghan women, youth, children, and vulnerable groups by providing accessible, quality, and sustainable education, healthcare, mental health and psychosocial support, livelihood opportunities, and essential services.

 We strive to foster community resilience, social cohesion, and economic growth, ultimately contributing to a prosperous and self-reliant Afghanistan

Guiding Strategic Principles

AEHDA is dedicated to fulfilling its mission through contextual, participatory, results-oriented, transparent, and accountable services. Our approach emphasizes professionalism, gender sensitivity, and the empowerment of Afghan communities, especially women, through the following strategic principles:

• Community and Women Empowerment: We prioritize decentralized, bottom-up approaches that foster real participation, allowing communities, especially women, to play an active role in their development.
• Contextual Integration: Incorporating local insights and recommendations into strategy and policy decision-making processes at national and sub-national levels to ensure our work is relevant and impactful.
• Sustainable Development: Promoting development that meets the needs of today without compromising future generations, emphasizing resilience and long-term community well-being.
• Public-Private Partnership and Ownership: Building partnerships that bridge public and private sectors, encouraging shared responsibility and ownership of outcomes.
• One Health Approach: Addressing interconnected health risks among people, animals, and the environment to improve overall health outcomes.
• Results-Based Management: Focusing on measurable outcomes and continuous improvement in program delivery to maximize impact.
• Management Efficiency: Streamlining operations and resource allocation to enhance organizational effectiveness and accountability.
• Partnership Development and Coordination: Strengthening collaborations with various stakeholders to create a cohesive and supportive network for sustainable change.

Creating Opportunities for Personal Development: Fostering an environment in which individuals can realize their potential and express the

AEHDA Organization

JOB DESCRIPTION  

Terms of Reference (ToR).

Stock Assistant

Terms of Reference (ToR) for the position of Stock Assistant for AEHDA’s Health, WASH, and Protection project in Herat Province:

Terms of Reference (ToR)
Position Title: Stock Assistant
Project Title: Health, WASH, and Protection Interventions
Duty Station: Herat Province (based in provincial warehouse, with occasional travel to field sites)
Duration: 12 months (extendable based on performance and funding)
Probation Period: 3 months
Reporting to: Logistics & Supply Chain Officer

1. Background

AEHDA is implementing integrated humanitarian assistance in Herat Province, including Health, WASH, and Protection services. Effective and transparent stock management is critical for ensuring the timely delivery of supplies to supported facilities and communities. The Stock Assistant plays a vital role in supporting inventory control and warehouse management under the supervision of the Logistics & Supply Chain Officer.

2. Purpose of the Position

The Stock Assistant is responsible for supporting the receipt, storage, arrangement, documentation, and dispatch of project supplies, ensuring compliance with AEHDA’s inventory procedures. The position ensures accurate stock records and helps maintain the physical integrity of AEHDA’s warehouse in Herat Province.

3. Key Responsibilities

• Receive incoming supplies and equipment, check quantity and quality against delivery notes and waybills.
• Ensure all goods are recorded in stock cards, bin cards, and warehouse registers.
• Label and organize goods in appropriate storage areas based on type, category, and usage.
• Support in preparing Goods Received Notes (GRNs), waybills, and dispatch forms.
• Assist in the packing and loading of supplies for delivery to field offices or health facilities.
• Conduct daily and monthly stock counts and report discrepancies immediately.
• Ensure that perishable and medical items are stored according to temperature and safety standards.
• Maintain cleanliness, safety, and security of the storage area.
• Monitor expiry dates and assist in the management of near-expiry and slow-moving stock.
• File and archive warehouse documents both physically and electronically.
• Report any damages, shortages, or losses to the Logistics & Supply Chain Officer.
• Cooperate with logistics and procurement staff to ensure stock accuracy.

6. Reporting Line

The Stock Assistant reports directly to the Logistics & Supply Chain Officer and coordinates closely with the Procurement and Field Operations teams.

7. PSEA and Compliance

The Stock Assistant must adhere strictly to AEHDA’s Protection from Sexual Exploitation and Abuse (PSEA) Policy, Child Protection Policy, and Code of Conduct. Ethical behavior in handling and reporting stock is non-negotiable.

8. Working Conditions

• Based in Herat warehouse, with occasional travel to field delivery points.
• Full-time position, 5 working days per week (Saturday to Wednesday).
• Physical labor and warehouse environment.

9. Interdiction Clause

Any act of theft, misreporting, mishandling of stock, or breach of AEHDA policies will lead to disciplinary action, including potential dismissal and legal consequences.

4. Qualifications

• High school graduate; a diploma in logistics, warehouse management, or a related field is an asset.
• Minimum 5 years of relevant experience in warehouse or stock management, preferably with an NGO.
• Basic knowledge of inventory software and Microsoft Excel.
• Strong organizational and time management skills.
• Ability to perform physical tasks such as lifting, sorting, and arranging items.
• Good written and verbal communication skills in Dari and/or Pashto; basic English preferred.

5. Core Competencies

• Reliability and attention to detail
• Physical stamina and basic safety awareness
• Trustworthiness and accountability
• Team collaboration and communication
• Willingness to work under pressure and meet tight deadlines

• Minimum 5 years of relevant experience in warehouse or stock management, preferably with an NGO.
• Basic knowledge of inventory software and Microsoft Excel.
• Strong organizational and time management skills.
• Ability to perform physical tasks such as lifting, sorting, and arranging items.
• Good written and verbal communication skills in Dari and/or Pashto; basic English preferred.

5. Core Competencies

• Reliability and attention to detail
• Physical stamina and basic safety awareness
• Trustworthiness and accountability
• Team collaboration and communication
• Willingness to work under pressure and meet tight deadlines

Emai Subject :1.4.9 AF/HWP/25005 AEHDA/WVI/Stock assistant   

hpw@aehda.org