ACBAR

Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Tirinkot district.  The project intends to improve and extend WASH services including water supply infrastructure and hygiene practices to improve outcomes for vulnerable families.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Uruzgan, which has been significantly affected by drought and conflict conditions. Building upon Medair’s decades of experience in the Central Highlands and Kandahar, the project intends to improve and extend the utilization of lifesaving preventive and curative nutrition and health services by mothers, PLWs, and children U5; to increase access to clean water, to reduce vulnerability to water-related and other preventable diseases, and to improve and increase food security for the most vulnerable families through food voucher distributions.

Overall Purpose:

Working as an important member of a diverse team, the Logistics Officer supports many of the logistics activities of the programme.

On a day-to-day basis the Logistics Officer carries out a variety of functions required to ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, headquarters or field guidelines.

RESPONSIBILITIES

• Focal point for the supply chain for project activities.
• Focal point for general support: fleet management, IT, procurement, and warehousing.
• To uphold Medair values and to contribute to the wellbeing of the team as an active member.
• To adhere strictly to Medair National Staff Regulations.
• To adhere strictly to Medair Security Plan and the SOPs: helping to ensure the safety of the staff in the field and inform the Project Coordinator of any development related to security in the field.
• To conduct all Medair activities honestly and to report any issues to the line manager or a member of the Medair management team.
• To be flexible and willing to assist in other areas of work as requested by the Area Manager.

Logistics:

• Carry out the day-to-day logistical functions of the programme including, but not limited to:
• Supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT (e.g. satellite and mobile phones, HF and VHF radios, laptops, printers, scanners, etc.), maintenance and asset tracking.
• Liaise with the relevant field manager to provide effective logistical support to the projects and the field teams.
• Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements.
• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
• Review Medair monitoring systems are running efficiently and accurately for equipment, supplies, maintenance checks, etc.
• Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.
• Spots checks in field sites to ensure proper adherence to logistics procedures during distributions of items to beneficiaries.

Administration:

• Meet the logistics related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the logistical aspects of the programme function efficiently, effectively and with integrity.
• Ensure a clear and transparent paper trail is in place for all logistical transactions (e.g. purchase requests, waybills, stock control, asset tracking, etc.), that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
• Contribute, as required, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.
• Compliance of logistical activities with Medair, donor, national and international requirements.
• Implementation of robust systems working with the Security officer to ensure the physical security of the base(s) and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources.
• Filing and archiving of all logistics documents in accordance with Medair and donor guidelines

Communication:

• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
• Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors.
• Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.

Staff Management:

• Work with nationally recruited staff with an emphasis on developing individual and team capacity to handle a variety of logistical tasks as efficiently and effectively as possible
• On occasions, work with casual labour (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks

Quality Management:

• Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed.
• Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources

Education: Bachelor’s degree in a relevant field is required and Master’s degree will be preferred. 

Relevant Experience: 4 years of experience in supply chain and Logistics management for NGO is essential and experience in staff management, fraud prevention or internal control is desirable.

Languages: Fluent Pashto oral and written skills good English oral and written skills is essential and excellent English oral and written skills and good Dari oral and written skills is desirable.

Motivation: 

• Enjoys a challenge and works hard to achieve objectives.
• Solution-oriented approach.
• Enthusiastic, compassionate, self-motivated, energetic, autonomous.

Teambuilding:

• Team-player.
• Good inter-personal skills.
• Encouraging, supportive.
• Previous experience of living and working in a multi-cultural team.

Adaptability:

• Capacity to work under pressure and manage personal stress levels.
• Creative, open-minded, flexible, self-learner.
• Can prioritise work to meet deadlines.
• Willingness to walk the extra mile professionally & personally.

Technical expertise:

• Problem solving ability.
• Competent with administrative tasks.
• Commitment to best practice.
• Quick learner with practical, precise approach.
• Attention to detail.
• Ability to Negotiate as needed (w/ suppliers, authorities, community leaders) .
• Technical understanding of mechanical and communication equipment.
• Good numerical and report writing skills.

Management and leadership:

• Able to make decisions within a consultative and supportive framework. Respectful, accountable, honest.
• Able to motivate others.
• Experience in coaching and training

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which can be found under the submission email. The link should be copied, pasted, and opened on a new page.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position.

https://form.123formbuilder.com/5821821/medair-announcement-logistics-officer-uzg-20