ACBAR

• AHDAA is a non-profit making development and charitable organization working exclusively for the welfare, development and the realization of good livelihood among the Afghan poor and vulnerable groups. AHDAA is non-government and non-political or related to such organizations. AHDAA has attracted both national and international resources to develop and rehabilitate the country.

To provide a seamless and integrated support function to the organization by managing both administrative operations and core Human Resources activities. This role is crucial for ensuring a smooth-running office environment and for fostering a positive, productive, and compliant work culture.

Key Responsibilities:

A. Administrative Management 

• Office Operations:

  • Manage the day-to-day office operations, ensuring a clean, safe, and efficient working environment.

  • Oversee maintenance of office equipment (printers, copiers, etc.) and manage relationships with relevant vendors.

  • Manage office supplies inventory and place orders as needed, within budget.

  • Coordinate with IT support for hardware/software issues and new employee setups.

• Facility & Vendor Management:

  • Act as the primary point of contact for landlords, cleaners, security, and other facility service providers.

  • Source and negotiate with vendors for office services, supplies, and equipment.

  • Manage company subscriptions and service contracts.

• Communication & Coordination:

  • Handle incoming and outgoing correspondence and phone calls in a professional manner.

  • Organize and schedule meetings, book travel, and manage executive calendars as required.

  • Provide logistical support for company events, meetings, and conferences.

B. Human Resources Management 

• Recruitment & Onboarding:

  • Manage the full recruitment cycle: post job ads, screen CVs, schedule interviews, and conduct reference checks.

  • Prepare employment contracts and onboarding packages.

  • Lead the new employee onboarding and orientation process to ensure a positive first-day experience.

• HR Administration & Record Keeping:

  • Maintain and update employee records, both physical and digital, with strict confidentiality.

  • Manage the timesheet and attendance system (e.g., sick leave, vacation).

  • Process payroll or provide accurate data to the finance department.

  • Handle employment verification letters and other HR-related documentation.

• Policy & Compliance:

  • Assist in developing, implementing, and communicating HR policies and procedures.

  • Ensure compliance with national labor laws and regulations.

  • Stay updated on changes in employment legislation.

• Employee Relations & Engagement:

  • Serve as a first point of contact for employee queries regarding HR policies and benefits.

  • Assist in resolving minor workplace conflicts and escalate issues when necessary.

  • Support employee engagement initiatives and help foster a positive company culture.

  • Manage the employee offboarding process, including exit interviews.

• Performance Management:

  • Support the performance review cycle by providing templates, tracking completion, and filing appraisal forms.

  • Key Qualifications & Skills:

  • Education:

    • Bachelor's degree in Human Resources, Business Administration, or a related field.

  • Experience:

    • Proven experience (2-5 years) in an administrative role with HR responsibilities, or a combined Admin/HR role.

    • Experience with recruitment, onboarding, and HR administration is essential.

  • Technical Skills:

    • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

    • Experience with HRIS (Human Resources Information Systems) or payroll software is a strong advantage.

    • Solid understanding of national labor laws and HR best practices.

  • Soft Skills:

    • Excellent Communication: Strong interpersonal and written communication skills.

    • Discretion & Confidentiality: Ability to handle sensitive information with the utmost integrity.

    • Organizational Skills: Exceptional time-management and multitasking abilities with a keen eye for detail.

    • Problem-Solving: A proactive and resourceful approach to overcoming challenges.

    • Team Player: Ability to work effectively both independently and as part of a team.

• AHDAA is a non-profit making development and charitable organization working exclusively for the welfare, development and the realization of good livelihood among the Afghan poor and vulnerable groups. AHDAA is non-government and non-political or related to such organizations. AHDAA has attracted both national and international resources to develop and rehabilitate the country.

hr@ahdaa.org