ACBAR

HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.

Job Purpose:

The Finance Officer is responsible for managing and processing the daily expenses and accounting operations. Under the technical supervision of Country Finance Manager, she/he is responsible for daily entry of the financial costs and implementing HI financial procedures and reporting to ensure the smooth recordkeeping mechanisms of the financial transactions. The Finance Officer ensures the production of reliable financial information, the compliance of financial transactions with HI and donor rules, and contributes to the continuous improvement of internal control and financial management mechanisms at the field level.

The Duties and responsibilities may include but not limited to: 

Finance

1. Management of expenses at Jalalabad base level

• On a daily basis, is in charge to fill up the logbook (USD and AFG).
• Is responsible to make the payments if all the conditions are fulfilled (purchase request fully signed, correct codifications, quality and translation of the invoice, quality of the quotations etc.).
• Grants, follows and ensures reimbursement of advances using appropriate advance form.
• On a daily basis, checks and reconciles the physical cash balance and the logbook balance for USD and AFG and fills up the cash control form.
• At the end of each week and at the end of each month, checks and reconciles the physical cash balance and the logbook balance for USD and AFG with the Area Manager and fills up the cash control form.
• Is in charge to pay the salaries according to the salary slips and salary summary.
• At the end of each week and month, is in charge to send the cash USD and AFG balance to the Country Finance Manager.

2. Management of accounting operations is ensured at Jalalabad base level

• Is in charge to prepare the vouchers (description and codification) for USD and AFG journals.
• Is in charge to computerize the Jalalabad base accountancy in the software (USD and AFG).
• Is in charge to provide the Accountancy Responsible with the Excel Accountancy Report on the 5^th of each month.
• Is in charge to send the Accountancy Export file on the 10^th of the month.
• Is in charge to make the proper changes on the vouchers in close coordination with the Accountancy Responsible at every step of the accountancy process.
• Is in charge to make the photocopy of the accountancy documents and to arrange the sending of them along with the original one to Kabul office.
• Retain a photocopy and scan of the accountancy documents in the office.
• Informs the Area Manager in case of suspicious bills, who will then do the link with the Country Finance Manager.
• To clear all the advances on each Thursday.
• Weekly accounts reconciliation is done and cash in safe is physically counted jointly with Area Manager and signed documents are recorded.

3. Budget management and forecasts

• Acquiring donor and HI budgets/budget follow ups from Country Finance Coordinator.
• Supports project managers in the preparation and revision of project budgets.
• Monitors budget follow-up and supports budget holders in understanding financial indicators.
• Ensures donor rules are applied and respected during budget monitoring.
• Prepares financial reports for donors under the supervision of the Country Finance Manager.
• Compiles monthly treasury forecasts from budget holders and ensures timely submission to the Country Finance Manager.

4. Donor financial management

• Supports donor financial reporting and ensures expenditures are in line with donor-approved budgets.
• Monitors project financial performance and alerts in case of deviation.
• Assists in the preparation of audit documentation and responses to auditor queries.

Archives financial reports and donor-related financial documents according to HI procedures.

5. Other tasks

• Contributes to HI emergency preparedness and response activities when required.
• As a Staff member, I'm expected to uphold safeguarding standards, promote a safe working environment, and report any concerns in line with the organization’s Safeguarding Policies and Code of Conduct.

Note: Any other job-related tasks not mentioned in the job description and based on the requisition/ requirements of the projects should be fulfilled by the employee when requested by the Country Finance Manager.

This job description can be updated during the duration of the contract.

Qualifications and Skills:

Knowledge required

• University degree in Economics/Business Administration/Finance or related field
• Minimum 3 years’ experience in the related field with I/NGOs
• Accounting and Finance Knowledge
• Knowledge of donor regulations (ECHO, CDCS, AHF, BMZ, etc.) and HI financial standards.
• Experience with financial reporting and audits.
• Understanding of internal control systems.

Skills required

• Computer literacy: Proficient in MS Office applications (Word, Excel, Outlook), internet navigation, and basic finance or administrative software.
• Language skills: Fluency in English and national languages (Pashto and Dari).
• Attention to detail: Demonstrated precision, accuracy, and reliability in task execution.
• Time management: Ability to prioritize tasks and meet deadlines efficiently.
• Communication skills: Strong oral and written communication abilities with a collaborative approach.
• Flexibility and adaptability: Capacity to work effectively under pressure and adapt to changing work environments or priorities.
• Creativity and initiative: Ability to propose practical solutions and improvements in daily work.
• Conflict resolution: Calm, respectful, and solution-oriented approach to resolving interpersonal or operational conflicts.

Application Process:

Applicants can login to the online application system by copying and pasting the role link into their web browser https://airtable.com/appHuDgPLIK2wdA7R/shrT0zqCEYSXtO0IS to submit their details and upload their required documents prior to the deadline.

Important notes:

• Please note that only the applications received through the online platform will be considered for this position.
• It is important to note that applications received after the deadline will not be considered. Therefore, timely submission is crucial.
• After the review process, please be aware that only candidates who have been shortlisted will be contacted for the next stages of the recruitment process. If you do not hear from us within one week from the closing date, please consider that your application has not been shortlisted for further process 

- HI has got strong stand on protection of beneficiaries.

"The Physiotherapist will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal
record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

Individuals with disabilities and female candidates are especially encouraged to apply. We are committed to fostering a diverse and inclusive environment and strongly value the unique perspectives and contributions that you can bring to our team.

https://airtable.com/appHuDgPLIK2wdA7R/shrT0zqCEYSXtO0IS