ACBAR

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In alignment with its "Disaster Risk Management and Disaster Risk Reduction Framework," IOM Afghanistan carries out disaster resilience activities to strengthen the capacity of communities vulnerable to natural hazards. These initiatives aim to enhance preparedness and response mechanisms at national, provincial, and community levels, enabling communities to better anticipate and manage risks. Under the supervision of Programme Officer (DRR), the selected candidate will provide administrative and logistical assistance in planning, implementing, building capacity, and monitoring community volunteer activities. The role involves ensuring effective coordination between IOM and ANDMA, contributing to the successful delivery of training sessions, workshops, and community engagement. Key responsibilities include fostering strong relations between IOM and ANDMA, implementing the volunteer initiative, maintaining close coordination with provincial teams, monitoring progress, and facilitating the overall execution of the volunteer project.

Core Functions / Responsibilities:

• Maintain organized records of all volunteer related activities, including attendance sheets, training materials, and evaluation forms.
• Develop an appropriate roadmap for the implementation of the volunteer’s initiative.
• Collect and organize data for monitoring and evaluation purposes.
• Support the preparation of monthly and quarterly progress reports.
• Ensure timely submission of documentation as per funding requirements.
• Maintain and update database of community volunteers.

Administrative Duties

• Prepare regular monthly and quarterly plans in alignment with project requirements.
• Support the distribution of incentives, certificates, and other recognition materials.
• Provide timely reports to the relevant stakeholders.
• Prepare meeting agendas, minutes, and follow-up action items.
• Assist in drafting correspondence, reports, and documentation related to the program
• Adherence/commitment to all religious matters/issues.

Coordination Duties

• Support the scheduling and coordination of training sessions, workshops, and field visits.
• Arrange venues, transportation, catering, manage training supplies and materials, and other logistics for events.
• Assist in communicating with volunteers regarding training schedules, expectations, and feedback.
• Coordinate as a liaison between IOM and ANDMA.
• Ensure compliance with the principles, regulations, and policies of the donor and ANDMA.
• Organize coordination meetings among relevant departments and submit reports to the concerned authorities and stakeholders.

Required Qualifications and Experience

Education:

• Bachelor’s degree in business administration, Social Sciences, or a related field from an accredited academic institution with minimum two years of relevant professional experience.

Experience:

• Experience in administrative or program support roles, preferably in humanitarian or development settings.
• Experience working with community-based programs is an asset.
• Working knowledge of Community Volunteers, Local Authorities, Partner Organizations.

Skills:

• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite and data management tools.
• Fluency in the national languages (Dari and Pashto) and having working knowledge of English language 
• Timely and accurate administrative support provided.
• Successful coordination of logistics training.
• Positive feedback from volunteers and program staff.
• Compliance with reporting and documentation standards.

Languages:

• For all Applicants, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.
• Fluency in all national language(s) are highly advantages.

Note: Qualified female candidates are highly encouraged to apply.

Required Competencies

Values:

• Inclusion and respect for diversity: respect and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: preduces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

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• Click on the vacancy that you want to apply for.
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• Tick the boxes and click submit.
• You will see your application under the Application tab
• Tayo (tayohr.io)

https://app.tayohr.io/jobs/detail/vac-38346-administrative-assistant-community-volunteers-37065