ACBAR

Afghan Social Marketing Organization (ASMO) is a social marketing and behavioral change communication organization established in August 2008. ASMO is a free-standing, not-for-profit Afghan organization that aims to create positive health outcomes by giving Afghan households the information they need to make informed and healthy choices and expanding access to high-quality health products through commercial markets.
From its inception to date, ASMO has successfully implemented multimillion-dollar projects in Afghanistan through sub-awards sponsored by USAID, focusing on improving maternal and child health outcomes through the private sector
 

The Finance Officer (QuickBooks Specialist) is responsible for ensuring the integrity, accuracy, and compliance of ASMO’s financial management systems. This position requires expert-level command of QuickBooks, advanced knowledge of financial controls, donor compliance, and Afghan financial regulations. The Finance Officer manages bookkeeping, reporting, audits, and internal control activities to support transparent and accountable financial operations across ASMO.

Core Duties and Responsibilities
1.    QuickBooks Financial Management
    Record and reconcile all financial transactions daily using QuickBooks in compliance with ASMO and donor requirements.
    Maintain correct classification of accounts, budget codes, and donor funding sources.
    Conduct monthly and annual closing of accounts, ensuring completeness and accuracy of all financial entries.
2.    Financial Documentation and Record-Keeping
    Maintain an organized, auditable filing system (electronic/hard copies) for all vouchers/supporting documents
    Verify completeness and compliance of documentation before posting transactions into QuickBooks.
    Uphold ASMO’s internal financial policies and donor compliance standards throughout all processes.
3.    Internal Control and Compliance
    Implement and maintain robust internal control mechanisms to safeguard ASMO’s financial assets.
    Regularly review accounting processes to identify control gaps, risks, or non-compliance issues and propose corrective actions.
    Support the Director of Operations in updating and enforcing ASMO’s Finance and Internal Control Manual.
    Conduct spot checks on field office financial activities to ensure adherence to ASMO/ donor financial policies.
4.    Audit Preparation and Support
    Prepare all financial records, ledgers, and reconciliations required for internal and external audits.
    Liaise with auditors, provide requested documentation, and ensure timely response to audit queries.
    Maintain an audit compliance tracker and ensure that all audit recommendations are implemented within agreed timelines.
    Conduct internal financial reviews prior to audit periods to ensure accuracy and readiness.
5.    Banking, Cash Management, and Reconciliation
    Perform monthly bank reconciliations for all ASMO accounts and investigate any discrepancies.
    Reconcile advances, petty cash, and staff accounts on a monthly basis.
    Ensure that adequate cash flow is maintained through effective forecasting and planning.
    Maintain close coordination with banks for fund transfers, deposits, and account monitoring.
6.    Payroll, Taxation, and Statutory Compliance
    Prepare monthly payroll accurately and ensure all deductions, benefits, and statutory payments are correct.
    File and pay taxes (income tax, withholding, etc.) to the Ministry of Finance on time.
    Maintain up-to-date records of staff benefits, advances, and deductions.
7.    Financial Reporting and Budget Management
    Generate accurate monthly, quarterly, and annual financial statements for the management review. 
    Prepare donor-specific financial reports in accordance with funding agreements.
    Track budget utilization, analyze variances, and assist in revising financial projections.
8.    Capacity Building and Coordination
    Train and mentor junior finance staff on QuickBooks, financial documentation, and internal control compliance
    Coordinate with other departments to ensure timely submission of financial data & supporting documentation
    Act as a liaison between ASMO, external auditors, the Ministry of Finance, and banks on all financial matters.

9.    Other Duties
    Support management in financial planning and analysis as required.
    Undertake any other finance-related tasks assigned by the Director of Operations.
 

Qualifications and Core Competencies Requirements 
Category                  Requirements
Education                 Bachelor’s degree in Accounting, Finance, Business Administration, or Economics (Master’s preferred).
Experience               Minimum 4 years of progressively responsible financial experience, preferably in NGOs or international organizations.
Technical Skills:        Advanced proficiency in QuickBooks, MS Excel, and financial reconciliation. Strong understanding of internal controls, auditing processes, and donor reporting.
Analytical Skills:        High attention to detail, problem-solving ability, and strong financial analysis skills.
Compliance Knowledge: Deep understanding of NGO accounting standards, Afghan taxation, and donor financial regulations (USAID, UN, EU, etc.).
Communication Skills: Excellent communication in English and fluency in Dari/Pashto.
Personal Attributes :     Integrity, confidentiality, reliability, teamwork, and time management.
 

Interested candidates should submit their resume along with a cover letter to the Human Resource Department of the Afghan Social Marketing Organization (ASMO).
The subject line must be (ASMO-FO-11-25); otherwise, the application will NOT be considered.
No resume will be taken under consideration without having the position title and vacancy number in the subject line of the email.
Please note that applications received after the closing date will not be considered.
 

hr@asmo.org.af