ACBAR

The Terre des hommes Foundation (Tdh), with headquarters in Lausanne and an office in Zurich, is the leading Swiss child rights organisation with more than 2000 employees worldwide. We stand together with children to uphold their rights, protect their lives and improve their well-being. We achieve this through innovative programmes focused on health, migration and access to justice, specially designed to have a positive and sustainable impact.

Tdh has been working in Afghanistan since 1995 and carry out projects related to Child Protection, Mother and Child health and Livelihood Programs in Kabul, Balkh, Kunar and Nangarhar provinces

Job Summary :

Under the direct management of the Country Director, the Senior Finance Manager oversees the delegation financial resources management.

The Senior Finance Manager autonomously guarantees and manages the financial equilibrium and stability of the delegation, and ensures the compliance with Tdh procedures, donor's guidelines, and local legislation.

General Principles :

The incumbent commits to observe discretion on any information related to the organization functioning. She/he will conduct her/his duties in respect of the Charter of Terre des hommes (Tdh) and Tdh Safeguarding Policy. She/he commits to ensure high level of children participation and will always work in the best interest of the child.

Tdh intervenes without any affiliation for politics, religion or financial profit. The incumbent will direct her/his activities and engagements without preoccupation of political, racial or religious affiliation.

Main responsibilities:

Team management

• Lead the delegation finance & accounting team, set objectives, and assess direct reports.

• Ensure fundraising efforts and donor relations are aligned with the delegation’s strategic direction and financial requirements by ensuring high quality budget development, financial monitoring and reporting, and compliance with donor and Tdh related requirements.

• Ensure the coaching and appraisal of any collaborator under her/his responsibility, from the recruiting to the end of service. Use the good practices so that her/his management respects the values of Tdh

• Define & propose the staffing need and participate to recruitment according to the strategy and the means of the delegation.

• Set communication, planning, and coordination mechanism for her/his team activities, including meetings.

• Manage contractual monitoring (Leaves, end of trial periods, evaluations…etc) for the finance team.

• Oversees the team career development, define training needs and provide guidance on professional development.

• Participate to the procurement committee for contracting suppliers according to Tdh procurement procedures.

Quality 

• Design and implement yearly Action Plan for the finance department – which sets the key objectives and their prioritization, as well as conduct a quarterly review of the department Action Plan with the Country Director.

• Propose with a view to making all possible improvements, including potential review of polices, tools, processes, and the finance department annual action plan.

• Work with the finance team to produce quality financial management through strong and reliable financial & accounting products; facilitating smooth, efficient, and timely projects’ implementation; deliver high quality financial reporting ensuring regular verification with supporting documents and ensuring compliance with donor and Tdh requirements which includes addressing previous audit findings.

• Participate, in collaboration with programs, in developing narrative sections related to finance in technical reports.

• Address any donor queries, in coordination with the Grants unit, related to the financial aspects of Tdh operations.

• As aligned with Tdh localisation policy, in collaboration with other units, ensure required support is provided to national partners to enhance their financial management capacities.

Accounting and cash flow management

• Consolidate the monthly accounting closure of the Delegation and approve the monthly cash and bank reconciliation before sending it to the HQ.

• Supervise the security of TDH funds and flows all over the country.

• Pre validate the monthly accountancy closure process.

• Ensure the quality of accounting, and implement spot check controls (validity of vouchers, quality of the accounting transactions, etc.).

• Implement controls of payable and receivable account management.

• Carry out random physical checks of safes and cashboxes and ensure control rules are being applied.

• Manage cash flow between the delegation and the HQ ensuring the treasury on all activities.

• Supervise draw up cash-flow forecasts and ensure the optimal management of cash flow.

Budget and donor funding contracts management

• Contribute to the draw up of annual budget (P0, P1, P2, P3/ closing) per TDH financial guidelines and golden rules and analysis of the impact on the financial plan.

• Ensure realistic budgeting, proper codification of expenses and good budget steering.

• Update the allocation system of structure costs on a monthly basis, taking into consideration being compliant with donors' guidelines.

• Support the delegation’s efficient financial management; this includes, but is not limited to, follow up of the delegation budget, donors’ budgets, installments, contract with partners.

• Support operational teams in the design of budgets for the proposals to be submitted to donors and review and ensure approval from the delegation before sending to HQ.

• Manage a monthly FMT (Financial monitoring Tool) of budgets (donors’ budgets and delegation budget) and financial equilibrium of the delegation, including analysis and feedback to budget holders.

• Anticipate and prepare cost or no-cost extension of donor contracts or budget amendments in collaboration with other related units.

• Ensure continuous monitoring of compliance with the requirements and procedures of institutional donors providing funding for the delegation.

• Ensure proper follow-up of donor deadlines as per funding database and draw up the financial reports.

• Alert when necessary, but early enough on financial risks in the delegation.

• Train senior management team on budget management tools if required.

• Ensure the respect of HQ deadlines and monitoring process.

Reporting and communication

• Within her/his field of activity, participate in developing synergies with other NGOs and the local organizations, liaise with external auditors and other financial institutions.

• Ensure the quality of relevant reporting to government authorities, including project registration, MOU processes, annual reporting etc.

• Disseminate the financial information within the delegation for both for institutional and internal reporting.

• Produce a monthly report to the SSC for the delegation finance department activities

• Follow up on monetary market, prices and exchange rates.

• Follow-up on the VAT and duty exemption procedures and keep record of the exempted materials.

Audit, Compliance & Internal Control

• Manage the compliance of Tdh with all financial, tax reporting and regulatory requirements.

• Accompany and track contractual financial audits and audits of annual accounts.

• Develop implementation plan and calendar for internal and external audits recommendations

• Respect and see to the enforcement of the delegation's own regulations and financial and administrative processes.

• Responsible for the fulfillment and adherence to the Tdh signatories' schedule for purchases and payment authorizations.

• Ensure proper dissemination and implementation of Tdh policies and SoPs, including those relating to safety and security, safeguarding and child protection and conflict of interest, corruption and fraud prevention within the finance department.

• Draft, update the finance manual & SoP’s.

Education :

Bachelor’s degree in degree in Accounting, Finance or Business Administration

Experience / Skills :

• 7 Years to 12 years of Experience in Finance & Accounting in NGO environment, of which 3 at a senior management level within the finance department of an international organization

• Proven experience in developing and managing project budgets for key donors such as EU, ECHO, OCHA, and other UN agencies.

• Defines, proposes, follows and controls the optimal usage of the budget for the field of work/unit/department.

• Integrates and applies guidelines and strategies for development of one’s activities.

• Knows and respects the rules and processes of the different domains concerning one’s activities.

• Adopts a collaborative attitude both inside and outside the department.

• Communicates in a clear, concise, and responsible way.

• Leadership and strong management skills, decision maker.

• Set and understand the legal, administrative, and financial documents.

• Ability to track budgets and accountability in accordance to planning and deadlines.

• Ability to increase understanding of financial issues within delegation.

• Ability to lead, accompany and track financial audits.

Languages:

Excellent verbal and written English, in addition to fluency in Pashto and Dari

IT knowledge :

Advanced in Office, Accounting software (SAGA preferable)

Tdh General Code of Conduct and Ethical Policies :

• Commits to promoting and complying with the Global Code of Conduct, systematically reporting any violations of the Code through Tdh's formal reporting mechanisms and dealing with any violations of procedures and processes appropriately.

• Raises awareness of the Foundation of the risks of policy non-compliance, violence and abuse, and related rights, towards children, community members and our own employees.

• Undertakes to comply with key ethical policies and guidelines, including the Safeguarding Policy, the Anti-Fraud and Corruption Policy, the Conflict-of-Interest Policy and other policies related to the prevention of terrorist financing and criminal activities, as well as workplace behavior.

• Commits to putting values and principles into practice through exemplary behavior, in full compliance with the Code of Conduct, and always respecting established procedures and processes.

• Commits to developing a compliant and enlightened management culture within the organization and in our work with children and the communities in which we operate.

Procedure:

Only complete applications (updated and accurate CV + covering letter) received through Tdh online application platform will be processed. It is essential that all information provided is complete, truthful and verifiable, as any discrepancies may affect your eligibility in the recruitment process.

Additional documents (diplomas, work certificates, etc.) will be requested at a later date. 

Please note that

• Only applications submitted through the online platform will be considered. Applications submitted by email, in person, or through other means will not be accepted.

• Only shortlisted candidates will be contacted for the next stages of the recruitment process.

• Tdh upholds the principles of equal opportunity, diversity, and inclusion, and maintains a zero-tolerance policy toward any harm, abuse, or exploitation of children or vulnerable adults by staff, representatives, or partners.

• Female candidates and persons with disabilities are strongly encouraged to apply. Tdh values the diversity, perspectives and contributions each individual brings to the team. 

References :

Please note that all job offers will be subject to satisfactory references and checks (criminal record and anti-terrorism funding check). Terre des hommes will ask the Human Resources of previous organisations to provide references on any findings of sexual exploitation, sexual abuse and/or sexual harassment as well as fraud and corruption, during employment, or incidents under investigation at the time the candidate left employment.

Interested and qualified candidates are invited to apply through the Tdh online application platform via the following link: https://jobs.tdh.org/en-GB/jobs/internal/de7d3acc-cb55-47a7-b103-a4dd46aaedc3

https://jobs.tdh.org/en-GB/jobs/internal/de7d3acc-cb55-47a7-b103-a4dd46aaedc3