ACBAR

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Protection, Nutrition, Livelihoods, Food Security, and Organizational Development.

The HMIS Assistant is responsible for collecting, verifying, entering, and managing health data from MHCO-supported health facilities in Nangarhar Province, working under the supervision of the HMIS/MEAL Coordinator. The role includes reviewing raw data, entering accurate information into the MoPH DHIS2 system, retrieving data when required, maintaining proper filing systems, and supporting the preparation of reports, charts, and statistical summaries. The HMIS Assistant conducts data cleaning, resolves data inconsistencies, provides feedback to facilities, distributes HMIS tools, and offers on-the-job support during supervision visits. This position requires strong attention to detail, good analytical and communication skills, and the ability to ensure high-quality data management in line with MHCO and MoPH standards while upholding safeguarding and confidentiality requirements.

Duties & Responsibilities:

• Collecting, reviewing and tracking of HMIS reports from all HFs under coverage of MHCO.
• Ensuring data quality of HMIS data before entry to MoPH DHIS2.
• Have strong coordination with M&E cluster supervisor for collecting, analyzing, reviewing and using of HMIS data.
• Ensuring the DHIS2 data quality (HMIS data from report and system must match 100%).
• Identifying and Sharing of data suspected (higher, lower and outlier) with direct supervisor immediately.
• Enter collected and verified data into MoPH DHIS2 data warehouse in accordance with the specified procedures monthly and quarterly.
• Investigate and resolve problems with data and cross check of monthly reports with other related departments.
• Proper and professional filing and storage of all data in a sound and professional manner both soft and hard.
• Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.
• Make sure to write the accurate spelling and information about the deeds being entered;
• Contribute to project reporting, including support in developing charts, statistical reports and questionnaires,
• Assist HMIS team in developing, maintenance and modification of data,
• Complete the data entry process on warehouse in exact date.
• Verification and cleaning of data before processing them.
• Response to inquiries regarding entered data as requested.
• Maintains confidential information according MHCO policies.
• Distribution of HMIS tools on quarterly or yearly bases to all health facilities and do need the need assessment for HMIS tools needs in provincial level.
• Do regular supervision from the health facilities and on the job training at the health facility level.
• Ensuring the arability of HMIS update tools at HFs level (at least for 3 months).
• Contributes to team effort by accomplishing related results as needed
• To do any other tasks, within the MHCO central office and field offices of his or her competence, as assigned by the MEAL coordinator

Safeguarding and Recruitment Statement – MHCO

At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.

All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.

The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.

we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.

By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.

• Education: Public Health or health related midlevel.
• Minimum 3-year work experiences with NGO/INGOs at a similar position (HMIS, HIS, data).
• Good typing skills (typing speed at least 35 WPM)
• Work experience in BPHS implementer NGOs.
• Strong attention to detail, flexibility, motivation, and ability to work under pressure.
• Excellent communication and interpersonal skills and ability to work and deal successfully in a multi-cultural environment.
• Excellent English and Proficient in local languages (Dari and Pashto).
• Proficiency in MS Office, especially Excel

The interested candidate should submit their complete application (CV and Cover letter) through the link provided below.

https://forms.gle/8DAAS16RoDLriF7L9

https://forms.gle/8DAAS16RoDLriF7L9