ACBAR

Islamic Relief Worldwide (IRW) is an international, non-profitable, non-governmental humanitarian relief organization with its head quarter in Birmingham, UK. It enjoys consultative status with the Economic and Social Council of the United Nations and is a signatory to the Code of Conduct for International Red Cross and red Crescent Moments and NGOs in Disaster Relief. Islamic Relief has been working in Afghanistan for more than 23 years, providing emergency relief and implementing life-changing development projects for some of the most vulnerable people in the country. Islamic Relief set up our first Afghanistan office in 1999. Since then, IRA continued providing assistances in emergency relief, food security, livelihood, education, health, nutrition, shelter, orphan sponsorship, Ramadan and Qurbani programmes.

The Operation Assistant will be responsible and accountable to support in all procurement/logistics/Admin/IT functions to ensure smooth, efficient and effective operations in accordance and in compliance with Islamic Relief Worldwide policies, local laws and donor requirements.

Under the managerial supervision of province manager and dotted technical supervision of technical focal persons in Country office for each SC function, the Position will be conducting tasks related to procurement, Fleet, Assets, Warehouse and inventory, Premise and Facilities and other administration functions. The position will receive technical support through a dotted reporting line from the country supply chain team in Kabul.

Supporting the organization's supply chain operations in Afghanistan will be a major responsibility of the operation assistant.

Duties & Responsibilities:

Procurement Management:

• Support in ensuring that procurement tasks are executed efficiently and aligned with organizational needs as well with IRW policies, procedures and donor compliance requirements This involves effectively participating in procurement transactions by preparing quotations, contracts, POs, payments, screening and all related procurement matters.

Fleet Management:

• Support in managing fleet functions efficiently and efficiently in accordance with IRW policies, procedures and donor compliance requirements. This includes planning, operating movements, controlling and monitoring fuel consumption, best utilization of resources, contracting, managing drivers, maintaining vehicles and all other fleet tasks.

Assets Management:

• Support in managing the Asset function efficiently and efficiently in accordance with IRW policies, procedures and donor compliance requirements. This involves managing assets, tagging, tracking, disposing, planning and all other tasks required.

Warehouse Management:

• Support in managing the warehouse efficiently and efficiently in accordance with IRW policies, procedures and donor compliance requirements. This involves inventory, storing, releasing, physical count, tracking, disposing, and all other tasks required.

Premises & Facilities:

• Support in managing the premises and facilities function efficiently and efficiently in accordance with IRW policies, procedures and donor compliance requirements. This involves managing premises identification, selection, maintenance, contracting, services, tracking, documenting, reporting and all other tasks required.

Administration:

• Support in managing the admin tasks efficiently and efficiently in accordance with IRW policies, procedures and donor compliance requirements. This involves managing accommodation and travel requirements and all related matters related to Admin tasks.

Compliance & Reporting:

• Support in Compiling all reporters and trackers for each SC function.
• Submit reports to supply chain officer including identifying bottlenecks, addressing solutions and providing comprehensive analysis, data analysis and action plans for improvements.
• Any other requirement related to Reporting process requested by line manager and management.

Other Tasks – Finance:

• Maintaining of office petty cash & ensuring the expenses according to the organization policy and Submission of monthly Cash count sheet to CO finance office
• Participate in cash distribution as a CDVT members during cash distributions (if any)
• Timely submission of financial documents to the Country Office for further process.
• Focal person for local authorities, vendor and staff at field office level on need basis.

Other Tasks – HR:

• Monitor and manage daily staff attendance and report to CO HR team in case of any issue.
• Prepare staff attendance report and collect time sheets from staff on monthly bases for payroll requirement.
• Collect clearance forms when a staff member resigns or leaves the organization.
• Monitor and facilitate the written test sessions and online interviews.
• Facilitate the induction session and onboarding process of new joiners.

Other Tasks:

• Conduct regular visits to the project implementation sites and programmatic sites.
• Conduct any task related to the supply chain, Admin and IT requested by line manager as well as the management.
• Ensure to comply with IRW procedures in uploading all Supply documents, reports, trackers and all related matters on Shared Folders.

Education:

• Bachelor Degree is required in supply chain, logistics, business administration, or another relevant technical field.

Experience:

1+ years of progressive and relevant experience working in related field supply chain. Understanding of development and humanitarian work is advantage. Also, relevant experience with humanitarian organizations is an advantage.

Additional Requirements:

• Willingness to travel to remote or conflict-affected areas. Familiarity with local laws and regulations and have excellent communication skills.

Language Requirement:

• Fluency in English is required. 

Computer Skills:

• MS Office, Word, Outlook, ERP systems familiarity

Core Competencies:

Leadership:

• Effectively manages and motivates team members.

Integrity and Ethics:

• A dedication to maintaining accountability, openness, and high ethical standards in procurement procedures.

Communication:

• The capacity to establish rapport with team members, vendors, and other stakeholders while clearly communicating difficult information.

Adaptability:

• Flexibility to adapt to changing program requirements and obstacles in a setting that is changing quickly.

Planning and Organization:

• Ability to prioritize needs, develop realistic timelines, and coordinate procurement activities across multiple projects.

Analytical Thinking:

• trong ability to interpret data, conduct market research, and make data-driven decisions.

Attention to Detail:

• Ensure accuracy and compliance in procurement documentation and planning activities.

Team Collaboration:

• Work effectively with various departments, maintaining open communication and supporting shared goals.

IRW Core Values:

The position holder must demonstrate a strong grasp of and empathy for Islamic ideas and values in addition to a dedication to the vision, mission, and fundamental values of Islamic Relief Worldwide.

• Sincerity (ikhlas) – IRW is driven and motivated by sincerity to God and our duty to humanity.
• Excellence (ihsan) – A commitment to excellence is a hallmark of our operations, programmes and conduct towards the vulnerable people we serve.
• Compassion (rahma) – Every life is precious, so we join other humanitarian actors in easing the suffering caused by disasters, poverty and injustice.
• Social Justice (adl) –  IRW empowers poor and vulnerable people to have their rights fulfilled and to achieve their God-given potential.
• Custodianship (amana) – IRW values and protects the Earth and its resources, including its people, and we aim to honour the trust people place in us to be transparent and accountable.

Interested and qualified national candidates should submit a cover letter explaining their motivation and an updated CV to the following link:

https://jobs.af/jobs/operation-assistant-WfpTAH3TI

The closing date for accepting applications is 11 February 2026.

Islamic Relief Worldwide – Afghanistan is committed to providing equal employment opportunities and encourages applications from all qualified candidates, including women and persons with disabilities.

Please note that applications received after the closing date will not be considered, and only short-listed candidates will be invited for the written test

https://jobs.af/jobs/operation-assistant-WfpTAH3TI