ACBAR

Médecins du Monde - France (MdM-F) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including Afghanistan. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

Job Purpose

The Finance Officer ensures sound financial management at base level, including accounting, cash flow management, assist FieldCo in budget monitoring, and financial compliance, while supporting operational teams in financial planning, analysis, and decision-making.

Duties & Responsibilities

Accountancy

• Record accounting transaction in SAGA on daily basis (cash record, bank record and advances).
• Make analytical allocations (accounting and budget indicators) of each SAGA registration.
• Ensure that all SAGA registrations are following MdM procedures.
• Control the purchase files and report on malfunctions encountered (incomplete, missing signatures, eligibility of the invoice).
• Translate all invoices/documents to English if needed.
• Prepare the accounting documents to be sent to headquarter (copies, scan, filling, etc).
• Proceed to the matching of all SAGA entries on monthly basis.
• Proceed to the monthly bank reconciliation (SAGA vs bank statement).
• Conduct, when requested, the monthly closing of SAGA.
• Assist the internal and external audits relating to accounting, tax, labour, stock, and asset management etc.
• Ensure an adequate management of all kinds of contracts with third parties, (except employment contracts) to be able to follow up timely the payments and the documentation that comes along, this task is done in coordination with the logistics department.
• Record the partners expenses in SAGA with strong follow up of partner contracts.

Cash flow

• Make payment to suppliers, staff, service contractors, etc.
• Manage the advances of the mission (operating advances, salary advances, safety, etc) and maintain the monitoring table.
• Ensure that a complete and accurate record of all petty cash transactions is maintain at all time, that petty cash expenditures are fully monitored and reconciled, and that requests for replenishment are made in timely manner.
• Carry out cash inventories at least on weekly basis, in compliance with MdM procedures, and report any malfunction encountered (cash flow error, discrepancies).
• Monitor the cash flow, anticipate needs, and supply requests, manage flow and currencies of his/her dedicated books.
• Prepare the cheques and online payment.
• Review and check financial supporting documentation for integrity, accuracy, and completeness before payment.
• Prepare monthly and weekly cash flow forecasts for the base, consolidating needs across all projects.
• Anticipate funding gaps and coordinate with the coordination office for timely fund requests and transfers.
• Optimize cash management across bases by managing currencies, transfers, and liquidity in line with MdM procedures.

Budget Monitoring & Support

• Support the Field Coordinator/Project Manager in monitoring project budgets using the different templates and other relevant tools.
• Track budget consumption versus forecast and flag significant variances to the Field Coordinator and Admin Coordinator.
• Provide monthly budget follow-up reports with analysis of under-spending and over-spending, and propose corrective actions.
• Assist the Base Manager and Project Managers in the preparation and revision of monthly and quarterly financial forecasts.
• Support budget preparation and budget revisions for new projects and amendments (ECHO, GFFO, CDCS and other donors).

Financial Control & Compliance

• Ensure compliance with MdM and donor financial rules and eligibility criteria (ECHO, GFFO, CDCS and others).
• Perform first-level financial control of expenditures and supporting documentation prior to validation and payment.
• Identify financial risks at base level and propose mitigation measures to the Base Manager and Coordination Finance team.
• Support the implementation of internal control mechanisms, including segregation of duties and quality of supporting documentation.

Decision Support & Coordination

• Provide financial insights, analysis, and recommendations to the Base Manager and Project Managers to support operational decisions.
• Support cost-efficiency analysis and a value-for-money approach in procurement, contracting, and project implementation.
• Contribute to financial planning discussions and review meetings at base level.
• Act as the key finance focal point between the field base and the coordination finance team in Kabul.
• Provide guidance to non-finance staff at the base on financial procedures, supporting documentation requirements, and expense justification.

Capacity Building

• Train base staff on financial procedures, donor compliance requirements, and supporting documentation standards.
• Support implementing partners (where applicable) in financial documentation, reporting, and compliance with MdM and donor rules.

National Tax

• Responsible to deduct and record all types of local taxes as per current tax laws of the country.
• Prepare the monthly/annual withholding tax submission and payment to government department.
• Prepare the monthly/annual WHT returns as per current tax laws and submit to government department.
• Prepare tax certificates and handover to staff, suppliers and contractors via logistics department.
• Archiving of monthly/annual tax documents regularly.
• Translate the tax department notifications from local language to English for proper implementation.  

Planning and reporting

• Prepare and submit month end reports, all associated registers and reconciliation (WHT, advances, accruals) to base manager.
• Ensure that all MdM and legal reporting deadlines are met and respected.
• Orientation to all newly recruited staff regarding finance department.

Archive

• File and archive accounting documents as per MdM procedures/guidelines.
• Archive all tax related document in the files.
• Archive Partner expenses on monthly and quarterly basis.
• Archive all other legal and finance related documents. 

• 4-years bachelor’s degree in accounting or master’s in the relevant field
• 03-05 years of relevant experience preferably with humanitarian non-governmental organizations required.
• Any relevant training attended
• Main skills
• Know and apply accounting, financial rules and procedures.
• Identify and look for accounting errors and reasons for them and regularize them.
• Understand and interpret a legal framework.
• Ability to use Excel and Microsoft Office pack.
• Know how to use a piece of accounting software (SAGA)
• Organize the priorities of the relevant activities, adapt planning according to priorities and hazards.
• Read, analyse and monitor a budget.
• Draft professional documents
• Proficiency in English, Dari and Pashto        

The interested candidates should submit their applications with the updated CV, motivation letter, including references details to the following email – recruitment.afghanistan@medecinsdumonde.net – no later than the closing date.

The reference Finance Officer must be stated in the application subject to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.

Only shortlisted candidates will be contacted. Please note that MDM-F does not reimburse transportation cost if applicants are asked for interview or a test.

MDM-F does not charge fee at any stage of its recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process.

recruitment.afghanistan@medecinsdumonde.net