ACBAR

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation, and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty-five countries, SI's teams – more than 2400 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting culture.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to finding all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

MISSION

Goal/Purpose:

The logistics officer carries out the purchases, stock handling, fleets follow up and office maintenance for the structure of the base.

He/she is one of the guarantors for implementing and respecting Solidarités International logistics procedures.

He/she is responsible for filing and archiving logistics documents linked to purchases and stocks.

JOB

List of main activities:

Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files
• Having knowledge of LINK and How to use LINK.

Supply Management:

• Receive and process requests for quotes and PFs and FOS in Link, after verification and approval by his/her line manager.
• Raise PLs in the link when needed, create PFs/FOs, process the procurement, deliveries, payment documents up to the closing stage of the purchase files at the base.
• Implement purchases for the base while respecting the rules and approval procedures established by donors and Solidarités International.
• Ensure that products purchased correspond to the requester’s requirements in terms of quantity and quality.
• Ensure that all the templates used for processing the procurements comply with regulations.
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors.
• Monitor and update the base procurement follow up manually and electronically.
• Archive all documents (hard and soft copies) related to purchases.

Stock / Storage Management

• Record daily stock in and out for the base.
• Prepare stock cards for every item in stock.
• Carry out monthly stock inventory for the base and reconciliation with what should be in stock.
• Prepare documents related to stock movement from base to base.
• Regularly monitor the quality of products during storage. Pay special attention to expiration dates.
• Archive all documents related to stocks.
• Update the stock report daily/monthly and share the updated report with all relevant departments on weekly basis.

Vehicle Fleet Management

• Support the logistics supervisor in the establishment of vehicle movement schedules.
• Check and archive the monthly logbook of all vehicles at the base.
• Manage the daily/weekly movement plan of the vehicles at the base.
• Prepare and submit all the required payment documents of the vehicles to log supervisor and finance department.
• Carry out monthly vehicle inspections and ensure all the vehicles maintenances are conducted by the service provider.
• Ensure all vehicles are equipped with proper tool kits, first aid kits and other necessary tools.
• Prevent misappropriation of petrol and spare parts.
• Monitor the administrative documents for all vehicles.

Premises and energy Management

• Follow and maintain the premises items and consumables (drinking water, printer…)
• Filter, monitor, and organize the arrival and departure of people and goods affected by or in transit through his/her assignment area.
• Supervise the premises maintenances, electrical, plumbing, carpentries and other necessary rehabilitation.
• Regular follow up and maintenances of fire extinguishers, first aid kits, key FU, hibernation kits….)
• Regular follow up on maintenance of generator, electricity and back-up system.
• Record and follow up daily/monthly fuel consumption of the generators/vehicles and logbooks.

IT and asset management

• Update antivirus software in all laptops at the base in collaboration with the mission IT/ Logistics Officer.
• Assist the team on operating the SharePoint/OneDrive and electronic data are archived.
• Ensure the maintenances and correct use of IT equipment.
• Update the asset list and conduct periodic physical inventories.
• Ensure all staff using SI assets sign responsibility forms and archive them.

Human resource management

• Assist in the recruitment process and in evaluating the watchmen and drivers.
• Ensure or assist with logistical training for the watchmen and drivers.

Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers and share with logistic supervisor.
• Regularly update the Purchase follow-up and share with all relevant departments weekly.
• Participate in the preparation of the logistics monthly pack.
• Ensure the drafting of monthly stock report and stock inventory documents.
• Monthly fuel follows up/asset list and contact list.
• Immediately notify the manager of any problems occurring during his/her service, in particular, any loss, damage, theft, or attempted break-ins.

Education & Experience Requirements:

• Bachelor Degree in Business Administration, Computer Science or any other relevant Faculty.
• At least 2-3 years relevant expreince in Logistic Officer position with INGOs/NGOs.
• Excellent communication skills in national languages+English is compulsory.
• Excellent IT and Computer skills.
• Able to adjust his self with different work environment.
• Ability to work under pressure.

Dear Applicant,

Solidarites International never asks job applicants for a fee, payment, or other monetary transaction. 

Please note that:

• SI is committed to a fair and transparent recruitment procedure.
• Only the HR department will contact you during the recruitment process.
• Only short-listed candidates whose application meets the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.
• SI has the right to contact and verify each candidate's educational credentials and employment history described in his/her CV with the concerned organization. Any information received from your concerned organization will be dealt with due diligence and according to the SI Confidentiality Policy.
• Do not attach other documents like work certificates, educational and other documents at this stage. These will be requested if you are called for an interview.

To apply for this vacancy, please submit your CV and Cover Letter in single PDF or MS Word Format in the given email address (recruitment@solidarites-afghanistan.org) and also submit your application form by using the following link.

Logistics Officer- Nimroz – Fill out form

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

As part of your application, it is essential that you include your full name and vacancy number (full name/vacancy number) for example: (Ahmad or Mahmood/AFG-IMZ-ADM-102-2026) in the subject line, and the position title Logistics Officer- IMZ in the body of your email. Otherwise, your application will not be considered.

Please make sure that you have filled the application form accurately and completely & at the end of the application, you have pressed the Submit button.

recruitment@solidarites-afghanistan.org