ACBAR

Operation Mercy is an international Non-Governmental Organization registered with the Ministry of Economy under Registration Number 190. All Op Mercy Projects are implemented in cooperation and coordination with the Government, the United Nations, and with other International NGO’s.

Organizational Vision: To work in partnership with others to restore hope, grow capacity, and promote 
community through relief and development initiatives that help transform lives, including our own. 

 To maintain good relations with local government in Mazar and to ensure that all finance, admin and coordination of Operation Mercy Mazar are handled with integrity and excellence, according to the Values and Policies of Operation Mercy, so that the OpMercy projects are supported to reach their goals.

KRA 1: Finance and Petty Cash :

Main responsibilities (including, but not limited to):

1. CASH
   1. Do cash withdrawals from the bank as needed with a co-signer
   2. Responsible for preparing cash transaction vouchers, collecting and checking project vouchers and making sure that bills/invoices as proof document is attached, signed etc according to IFS.
   3. Prepare Project Vouchers and Cash Count Vouchers each month
   4. Book all cash transactions/vouchers into Cash Book and if needed Bank transactions.
   5. Petty Cash – ensure that all petty cash is monitored, recorded as per OpMercy finance policies. Prepare a Daily Cash Count (whenever the safe is opened) on the Excel Daily Cash Count spreadsheet. Must be signed by the two individuals who did the cash count.
   6. Adequate cash – always ensure that adequate cash is available in Mazar for expected project and office expenses. Request required funds from Kabul Finance Dept every month in a timely manner
2. ADVANCES

7. Manage advances – according to the OpMercy finance procedures
8. Distribute cash to authorized employees for purchasing. Maintain and control Advance Vouchers
1. Clear advances given on weekly basis or there must be a reason given for needing more time. Advances must be cleared before the next one is given.
10. Ensure that OpMercy Procurement SOPs are followed and a good implementation of the systems for procurement and stock holding.

3. FINANCE ADMINISTRATION

11. Maintain the finance system and help to develop the system by using Cash Books.
50. Re-check monthly finance sheets and close them by the due date (end of month)
1000. Finance Records – maintain records of all vouchers, receipts and finance data for Mazar office and projects, with care and integrity.
14. Importing all vouchers and checking all data, and communicating with project managers about financial activity.
15. Keep books in English for all expenses incurred in the Mazar Regional Office
16. Organize and keep files of copied receipts for the Mazar Regional Office, ensure soft copies and originals are sent to Kabul in a timely manner
17. Prepare financial reports as needed

KRA 2: ADMINISTRATION AND LIAISON:

Main responsibilities (including, but not limited to):

1. Assist in preparation of government reports and ensure reports are submitted to regional government offices according to respective deadlines.
2. Ensure that official documents are translated from English to Dari and vice versa, as needed.
3. Manage personnel records for Mazar staff, in cooperation with the Operations Manager.
4. Ensure all important documents are filed in a way that they are secure and can be easily retrieved.
5. Facilitate Staff meetings as needed.
6. Ensure that new Office Staff are orientated and integrated into the office team.
7. Ensure all contracts regarding staff and building are up-to-date.
8. Positively represent Op-Mercy to all government offices or other entities in Mazar as required.
1. Ensure close and good relation with ACBAR office and participate in ACBAR meetings as required. Keep CD informed of relevant information.
10. Regularly communicate any security concerns or threats to Mazar staff and OpMercy Security Manager.
11. Advocate, explain and support Op Mercy project activities and values in the community.
50. Any other office liaison duties as required.
1000. Any other duties as required by the Country Director.

KRA 3: TEAM BUILDING and PERSONAL DEVELOPMENT :

Main responsibilities (including, but not limited to):

1. Develop and Maintain a good relationship with his/her co-workers and superiors.
2. Ensure that coworkers of the region are committed to Op-Mercy core values.
3. Be open to learn from others, both local and expatriate.
4. Take initiative to ensure that all Op-Mercy Office functions are well organized.
5. Ensure support and leadership for the office staff: including annual appraisals
6. Maintain a learning attitude that means continuously seek to grow in leadership skills and professional teaching skills.

Non-negotiable:

• • Moderate knowledge of Finance and Procurement management and willing to be taught
  • Maintaining a learning attitude continuously seeking to grow in knowledge of Finance, HR and Admin.
  • Bachelor Degree in Business Administration (BBA) from recognized university or equivalent qualification.
  • At least 3 years’ experience in an INGOs & NNGOs in a finance and admin related role
  • Excellent computer and data entry skills
  • Being accurate in all the Finance and procurement management tasks – attention to detail
  • Very good inter-personal skills, ability to express his thoughts clearly
  • Friendly, kind and able to communicate with people of all cultures with respect
  • Fluent speaking, reading, writing and typing ability in Dari. Some spoken Pashto.
  • Medium level in writing English
  • Decent, respectable appearance in accordance with local government worker’s standards.
  • Honest and hard-working, even without direct supervision
  • Committed to work within the policy requirements

Interested Qualified Candidates should submit their applications via E-mail, indicating the Title & Vacancy number of the position ( Office Administrator ( Mazar)-Vacancy # MZRMRO- OPM2026-010) to the below address. 

(recruitment.op.mercy@gmail.com).

Please note that applications received after the closing date will not be given consideration. 

Only short-listed candidates who meet the criteria will be contacted for written test and interview.

recruitment.op.mercy@gmail.com