Position Title: TPM Team Leader
Activation Date: 31 May, 2021 Announced Date: 30 May, 2021 Expire Date: 13 June, 2021
About Rural Rehabilitation Association for Afghanistan:
Rural Rehabilitation Association for Afghanistan (RRAA) as non-profit, non-governmental, and non-political NGO established in 1990. The head office of the organization is located in Kabul, Afghanistan and delivers humanitarian services in the sectors of WASH, Good governance, Emergency and Livelihood through it four regional offices in Mazar, Herat, Jalalabad and central zone in a decentralized manner.
Norwegian Project Organization - Rural Rehabilitation Association for Afghanistan (NPO-RRAA) is a non-profit, non-governmental, and non-political NGO established in 1990. The head office of the organization is located in Kabul, Afghanistan and delivers humanitarian services in the sectors of WASH, Good Governance, and Livelihood through its regional offices in Mazar, Herat, Jalalabad, and central zone in a decentralized manner.
WFP is a voluntary donors’ funded agency that provides food assistances in the form of food commodities and cash-based transfers (CBT) to the most vulnerable people of the community. WFP does not directly implement projects; in fact, it provides funds to its cooperating partners (CPs) that are mostly national and international NGOs, and in some cases UN agencies and government departments. These Cooperating partners are responsible for the implementation of its projects in the field.
WFP’s food is transported to distribution sites by both its own fleets as well as commercial transporters contracted by WFP. WFP takes the responsibility to ensure that right quantity and quality of food commodities are delivered on time to various distribution sites identified and designated by the Cooperating Partners. Where cash transfer is the food assistance modality, WFP engages the service of Financial Service Providers (FSP) who are responsible to disburse cash to targeted beneficiaries.
WFP implements over 200 lifesaving and livelihood projects throughout the 34 provinces of the country every year. For the successful implementation of the projects, WFP requires unrestricted and unimpeded access to visit projects’ sites in order to conduct projects’ assessments, beneficiaries’ verifications, activity/progress monitoring, distribution monitoring, post distribution monitoring and the like. However, due to the insecurity across the country and the restrictions imposed by the UN security on UN agencies, WFP employees are not able to access all the projects’ sites to oversee its projects’ implementation. It, therefore, contracts with Third-Party Monitoring (TPM) service providers to conduct the cited activities in areas that are not accessible for WFP staff. WFP has contracted NPO-RRAA as Third-Party Monitoring service provider to monitor WFP’s projects implemented by its cooperating partners (CPs) in Badghis, Farah, Ghor and Herat provinces.
Job Profile: Team Leader
Of the two Team Leaders, one is based in Herat who will be responsible for leading the monitoring teams of Badghis and Herat provinces while the other Team Leader is based in Ghor who will be responsible for leading the monitoring teams of Farah and Ghor provinces. The Team Leaders are primarily assigned and deployed within the relevant districts of the provinces for which they have been selected initially; however, when required and during emergencies they may be assigned and deployed to other provinces of the relevant field office or cluster. In case, they are required to stay overnight outside of their duty station in any of the district, they will be paid daily substance allowance (DSA) as per organizational scale.
Main Duties and Responsibilities
Under the direct supervision and overall direction of the Cluster Coordinator, the Team Leader has the following duties and responsibilities:
- Coordinate WFP’s Daily and Weekly Monitoring Plan with field monitors and provide regular support to field monitors on day-to-day operations in the field.
- Regularly supervise field monitors, communicate with each field monitor on daily basis, get update on the work progress in the field and ensure that the staff assigned to a particular area/project site is there and available on time and ensure that the information received is reliable, accurate and of high quality. Moreover, regularly check with the field monitors on the submission of monitoring reports and ensure that all the checklists are recorded in KOBO/ MODA (WFP Corporate Data Collection Tools) and reports are submitted to WFP Field Office on timely basis and of high quality.
- Rigorous and timely review of all the monitoring checklists submitted by field monitors and/or team leaders in KOBO/MODA and other reports i.e. assessment, verification, etc. and make sure that the checklists are filled out properly and the narrative in the checklists and reports are accurate, clear and understandable in English.
- Take active part in assessments of all project activities under SO1, SO2 and SO3 i.e. emergency response, livelihood and nutrition and provide quality report/checklist at the earliest to WFP Field Office.
- Assess the needs for humanitarian interventions (Food/Cash) in rapidly developing emergency situations such as: natural disasters, IDP, refugee or returnee influx, etc. draw up plans for its timely arrival in co-ordination with government and other stakeholders and monitor the implementation of these plans.
- Raise issues related to field operations, administration, financial or other with Cluster Coordinator for follow up and timely solutions.
- Follow up with field monitors on the issues identified during the previous monitoring or site visit(s) that required follow up and further actions and make sure that they are taken up and resolved timely.
- As and when requested, support WFP Field Office in negotiating humanitarian access to the areas that are hard-to-reach for WFP staff or convoy.
- When requested by WFP Field Office, represent WFP at the district and provincial level coordination meetings called by governor and line departments such as: PDMC and NGO/INGO; take note of key matters discussed and report back to the field office for information and further appropriate actions.
- As requested by WFP and under the guidance of the Head of the Field Office, VAME focal point and Compliance team, conduct verification of compliance cases such as: food/cash diversions, misuse of WFP resources, etc. and follow up of Hotline cases and come up with timely and realistic reports.
- Facilitate and follow up with Cooperating Partners (CPs) to submit the Monthly Distribution Reports on time.
- When required, translate Pashto/Dari narrative in checklists and monitoring reports into English before being submitted to WFP Field Office.
- Stand in as Cluster Coordinator in the absence of the incumbent.
- Stand in as field monitor in the absent of the incumbent and when needed.
- Perform any other duties as assigned by WFP Field Office.
WFP/NPO-RRAA expects the Team Leader to possess the following minimum skills and experience:
- Education: University degree in one or more of the following disciplines: economics, agriculture, international affairs, business administration, social sciences, development studies or a field relevant to international development assistance.
- Experience: At least three years of professional experience in commerce, development, administration, or food aid support.
- Basic understanding of and ability to formulate activities at the community level, follow up on their implementation and monitoring and reporting.
- Demonstrate ability to negotiate access at the community level and throughout the different provinces where support is required.
- Experience utilizing computer, including MS Office Packages and knowledge on remote data collection tools i.e. KOBO, MODA or ONA.
- Awareness of gender issues and minimum knowledge of gender mainstreaming techniques.
- Fluency in both oral and written English.
- Ability to consolidate data and prepare clear and concise narrative reports in English.
- Ability to speak fluently in Afghanistan’s local languages i.e. Pashto and Dari.
- Ability to travel extensively in the relevant region, with strong contact networks focused on difficult-to-reach areas.
Afghan Nationals meeting the essential qualifications of the position are invited to apply by submitting a letter of interest and an updated CV while indicating the position title and name of the province(s) applying for (TPM Team Leader) vacancy number (RRAA/Herat/Team Leader/28/2021) you are applying in the subject of the email, otherwise your application will not be considered.
While applying, please send your application (According to NPO/RRAA’s application format that you can download it from bellow link) and CV in soft copies to the following email address:
Email address: email@example.com & cc to: firstname.lastname@example.org
Note (1): Please do not attach any certificates with your CV.
Note (2): Only qualified candidates will be Short-listed, and residence of the area will be preferred.
Note (3): The written test and interview for the subject line vacancy announcement will only be undertaken in Herat and Kabul cities. Please specify the location (Herat / Kabul) where you can attend for the written test and interview. However, in case you cannot attend the written test and interview in the cited locations, you may select other cities where you will be available for the written test and interview. We may look for the alternative solutions if possible. You can also apply for more than one province and this will give you even more chance for being selected for the position.
You can download NPO/RRAA’s application form from bellow link: