Request For Handicap International

Request For Procurement of P&O Materials for BMN

Organization Name: Handicap International (Humanity & Inclusion)

Project Location: Afghanistan

RFQ Number #: PD-KABU-00461 – Request for Quotation for P & O Materials.

RFQ Issued Date: 8th October 2024.

Submission Deadline: 15th October 2024, 5:00 PM

1. Introduction

Handicap International (HI) is inviting qualified suppliers to submit quotations for the supply of Prosthetics and Orthotics (P&O) materials for the BMN and KDZ projects in Afghanistan. The objective of this RFQ is to identify suppliers capable of delivering high-quality P&O materials in a timely and cost-effective manner, while meeting HI's operational requirements.

2. Scope of Work

The selected supplier(s) will be required to provide the following P&O materials based on the specifications provided in the attached document:

• Material Requirements: The supplier must provide detailed pricing for each item in the attached Bill of Quantities (BoQ). Each quotation must clearly state unit prices, total prices, and any applicable taxes.
• Delivery Locations: Materials must be delivered to the HI delivery points specified in Kabul and other project sites as indicated in the delivery schedule.
• Delivery Schedule: Suppliers must indicate their delivery lead times and commit to a specific schedule.

3. Submission Requirements

Suppliers must submit a complete and signed quotation, including the following documents:
 

1. Completed Quotation Form - (attached) with itemized pricing per the BoQ.
2. Company Profile - including relevant experience in supplying P&O materials.
3. Business Registration Documents - Valid business license, tax registration certificate, and VAT details.
4. References - At least three references from previous clients for similar procurement contracts.
5. Warranty and After-Sales Service Information - Details on warranty for supplied materials and availability of after-sales service.

All documents must be submitted in a sealed envelope or via email to the HI procurement office by the deadline.

4. Evaluation and Assessment Criteria

#	Criteria	Weighting	Source of Evidence
1	Pricing Competitiveness	30%	Detailed price list for each material item, including unit and total prices.
2	Quality of Materials	35%	Product specifications matching HI’s requirements and samples (if requested).
3	Delivery Time and Schedule	20%	Confirmed delivery timeline in the quotation and adherence to deadlines.
4	Company Experience & Capacity	15%	Company profile highlighting relevant past experience in supplying P&O materials to similar projects. Copies of at least 3 previous similar Purchase orders or contracts to other INGOs, UN or Red Cross.

5. Submission Guidelines

All quotations must be submitted by 4:00 PM Kabul time on 15th October 2024. All bidders will be required to address their bid and drop the hard copy of the sealed envelope containing their bid at the Handicap International Office in Kabul as per below address:

 

Reference #: PD-KABU-00461 – Request for Quotation for P & O Materials.

 

The Tender Committee; Handicap International.

PD# 10, Qala-e-Fatullah Area; Street # 6, Hse # 46;

Kabul, Afghanistan.

For any inquiries, please contact the Procurement Department at procurement.afghanistan@hi.org. with Cc. t.fidelis@hi.org

6. Terms and Conditions

• Handicap International reserves the right to reject any or all quotations that do not meet the specifications.
• Handicap International is not obligated to accept the lowest-priced quotation.
• All submitted quotations must be valid for 90 days from the submission deadline.
•  The selected supplier(s) will be required to sign a supply contract upon awarding the tender.

 

Sincerely,

 

Procurement Team

Handicap International, Afghanistan.

 

 

Attachments:

 

Annex I: Bill of Quantities – Price Format for P&O Materials.

Annex II: Good Business Practices

 

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