ACBAR

1. Introduction:

The Norwegian Afghanistan Committee (NAC)

The Norwegian Afghanistan Committee was established in 1980 as a member-based solidarity organization. The NAC is doing development and humanitarian work in Afghanistan and information and advocacy in Norway.  Through our focus on rural development (education, agriculture and sustainable economic development, civil society, governance, and health), disaster risk reduction and management, and the education of female healthcare providers, we strive to improve the quality of life of Afghanis in rural and remote communities. The aim of the NAC is to contribute to the development of an Afghanistan free of poverty where equality, democracy, human rights and respect for diversity serve as the basis for political action and development.

2.  Summary of acquisition:

NAC (Norwegian Afghanistan Committee) is seeking qualified vendors to provide Orthopedic Workshop/Equipment & Tools below mentioned NAC Main Office. All interested bidders who have similar experience in the supply of the below-mentioned Orthopedic Workshop/Equipment & Tools are invited to bid.

3.  Scope of work/Specification:

The selected vendor shall supply and deliver the Orthopedic Workshop/Equipment & Tools to the below-mentioned address:

Norwegian Afghanistan Committee, Kabul Main Office, Qala Fatullah  # 20, House # Street 5, Kabul Afghanistan.

4. RFQ Base

• Subcontracting any components of the contracts to third parties is not allowed
• Each page of the RFQ document must be stamped by the bidder. The declaration of eligibility form is required to be completed, signed, and stamped. Non-compliance with this requirement may lead to disqualification
• All proposals must be submitted in compliance with the RFQ documents, which encompass the technical specifications, bill of quantities, and/or activity schedule, as well as the draft contract intended for signing with the successful bidder
• All applicants will be provided with the same set of documents. No applicant is permitted to add, remove, or alter any specifications, terms, or conditions on the original documents. If supplier has different ToR and schedule, this should be written in the supplier pad.
• Bids shall be made in writing calculated in Afghani currency (AFN) only as clearly stated on the appropriate forms. Any foreign currency will convert first to AFN then it will be considered under financial comparison. The date for converting foreign currencies to AFN will be based on the closing date/deadline for submitting offer and will be calculated based on the DE AFGHANISTAN BANK exchange rate
• All unit prices must include all taxes, compulsory payments, levies and duties
• Any arithmetic errors will be rectified in accordance with the NAC Procurement Manual as outlined below.:
• In the event of a discrepancy between the unit price and the total for a line item, the unit price will take precedence, and the line-item total will be adjusted accordingly. It is important to note that vendors are not permitted to alter prices during the evaluation process.

5. Late Bids

All Bids received after the RFQ closure will be rejected.

6.  Bid Opening: Bids will be opened by Bid opening committee as per NAC standard. The committee will check and review the quotations for sale, on time submission and confirm that there are no changes to the terms or any calculation mistakes, ensuring that the documents meet the criteria specified in the RFQ documents listed below.

7. Technical Evaluation: All quotations will be evaluated based on the technical criteria outlined in the RFQ documents. Bidders who do not meet the minimum technical requirements will be disqualified and will not be considered for further process stage.

8.  Selection of Tender: The successful bidder will be chosen based on the ranking of companies according to their financial proposals, following the completion of all technical criteria. Among the qualified bids, the one with the lowest price will be selected.

9.  Bid Security: Not Applicable

10.  Performance Security: Not Applicable

11.  Bank Guarantee:

The NAC procurement policy mandates that the successful supplier must furnish a bank guarantee between 5% and 10% of the contract value, starting at USD 50,001 and above, to affirm their commitment to NAC. This bank guarantee is on the NAC procurement policy and procedures and the National Procurement Authority (NPA).

12.  Packing:

The supplier will be responsible for ensuring that all goods are packed according to standard packing practices. This includes using appropriate materials and methods to protect the products from damage during transportation

13.  Delivery Location:

The supplier will be responsible for delivery of the contracted goods and services to:

Norwegian Afghanistan Committee, Kabul Main Office, Qala Fatullah House#20,  Street 5, Kabul Afghanistan.

14. Delivery Schedule: The supplier will deliver all Orthopedic Workshop/Equipment & Tools to the above-mentioned location ASAP after signing the contract.

15.   Bid Validation:

Each bid shall be valid for the period of 90 days from its date of submission.

16.  Delivery time and Penalty: The period of performance and delivery for this procurement will be based on the supplier quotation starting from the day supplier signs the Purchase Order. In case of late supply, each working day delay will be deducted @0.05% from the contract total amount (Week = 5 working days). If supplier delays by 20 working days or if the sum of penalty reaches 1%, NAC reserves the full right to terminate the contract and forfeit the entire performance guarantee without having obligation of any kind to supplier

17.  Payment Term: The supplier will be paid through wire transfer or check after satisfactory delivery of products specified above and technical confirmation by the related department. (No advance payment to the vendors).

18.  Tax Deduction: NAC will deduct all applicable taxes (2% or 7%) from contractor’s payment, based on the Afghanistan tax law article 72. Bidders must consider all applicable taxes in their unit price before submitting the final offer

19.  Payment Schedule: Supplier will be paid for complete and successful delivery within 5-15 days

20.  Terms of Contract:

• Your quotation will be accepted, and payment will proceed as per your business title.
• NAC reserves the right to cancel this process without further notice to the vendors.
• NAC reserves the right to vary the quantity of goods, by up to a maximum of thirty Percent of the total offer, without any change in the unit price or other terms and conditions.

• Please be informed that NAC is not bound to accept any quotation, nor award a contract or purchase order, nor be responsible for any cost associated with a suppliers’ preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
• NAC encourages every prospective supplier to prevent and avoid conflicts of interest, by disclosing to NAC if you, or any of you affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFQ.

• NAC implements a zero-tolerance on fraud and other prescribed practices and is committed to preventing, identifying and addressing all such acts and practices against NAC.

21.  Submission of offers:

The sealed quotations should be submitted on or before 28/04/2025 at 16:30 (Kabul Time) to the following addresses:

Norwegian Afghanistan Committee, Kabul Office, Qala Fatullah  # 20, House # Street 5, Kabul Afghanistan.

22.    Required documents along with the quotation:

1. Valid registration certificates /TIN
2. Company Bank Account
3. Self-declaration that you are not in any excluded or blacklist parties/vendors/suppliers.
4. Completed and signed the declaration for vendors - child labor 2014-03 (Can be found at NAC Webpage, procurement portal).
5. NAC Vendor Registration Form should be filled

23.  List of Items (BoQ):

List of Items attached as Annex to this document.

24.  Seeking Clarification: If there is a need for clarification in regard to this RFQ, please raise your concern to NAC Procurement Unit via procurement@nacaf.org  at the given deadline in the RFQ. Please make sure the RFQ number is quoted in the subject line of your email. Kindly refrain from any telephonic or face to face communications
25. ITB Documents

           This RFQ contains the following:

1. This covering Letter
2. Annex:         NAC Bid Form (Technical bid)
3. Annex:         NAC Bid Form (Financial bid)-
4. Annex:         Tender and Contract Award Acknowledgment Certificate
5. Annex:         NAC General Conditions of Contract
6. Annex:         NAC Supplier Code of Conduct
7. Annex E:      Supplier Profile and Registration

                 Thank you and we look forward to receiving your quotation.