Request For Afghanistan Rehabilitation and Education Program (AREP)
Request For Request For Rental Vehicles on Monthly Base for (Sar-e-pol Province)
This section provides an indicative scope of work for the firm. It shall, however, be the responsibility of the firm to carry out all the tasks for smooth dispatch services of the AREP
- Vehicle should take AREP’s staff on 8:00 am to targeted area.
- Drivers should have driven license.
- In case, if a vehicle can’t present for a day or longer for any reason, a day early notice should be provided to AREP management and the company should provide a replacement car.
- Vehicle model should be Four Runner- Sarf and Fielder
- Vehicle should be with AREP’s staff during all the day within the targeted areas.
- During the period of operation for AREP, the vehicle shall carry AREP authorized staff only.
- The vehicle shall be fully cleaned and disinfected regularly with disinfection materials during the service for AREP.
- The vehicle shall be Road-worthy and in good condition.
- The vehicle shall be equipped with necessary safety items, including a fire extinguisher, first aid kid, seat-belt restraints, spare tire, mechanical jack, and basic hand tools
- The vehicle shall be equipped with a properly functioning air conditioner & Heater
- The vehicle shall be compliant with applicable insurance, safety, or other motor vehicle requirements
- The vehicle shall be registered for operation during the period of his Contract with registration documentation in the vehicle and registration/number plates affixed to the vehicle as required by Afghanistan traffic law
- Service providers shall be fully responsible for the operation of the vehicle and ensure that the driver operates the vehicle under applicable law.
- Service providers shall be fully responsible for refueling the rented vehicle.
Service providers shall be fully responsible for any maintenance, servicing, and repair needs of the vehicle during the term of this contract, and all costs related thereto and shall ensure that the vehicle operates properly during the term of this Contract. Except in the case of emergencies, service providers shall ensure that service and repair do not take place during the hours that AREP r e q ui r es the vehicle, or at any other time that will interfere with AREP’s purposes for the use of the vehicle.
- Provider shall promptly have such work done, at its costs and expense, failing which AREP reserves the right to terminate the contract for cause.
- The service provider is responsible for any items left in the vehicle by AREP Staff. Such items shall be returned to AREP promptly upon discovery.
- If a service provider has to change drivers, they should keep inform AREP and send us all relevant supporting documents of new drivers.
- If the rental vehicle was not ready (present any day during the contractual period) due to any reason (maintenance, engine broken etc.) a replacement vehicle must be provided to AREP by the supplier at the same date and time to fulfill the job.
- If during any incident or accident any damage happened to the car, or any injury or death to the driver AREP is not responsible.
- Vehicles should not display images of political or religious icons that can be deemed inappropriate or inflammatory.
- Routes and collection points must be approved by AREP staff and no deviation permitted without AREP approval.
Request for AREP, therefore, all interested Suppliers are kindly requested to submit their company’s quotation to AREP Kabul Main Office on March 26, 2025, at or before 12:00 AM. The AREP Procurement Committee will not accept the quotation received after the aforementioned date and time.
Please make sure you accurately prepared the quotation and there are no mistakes in your quotations. After submission, no excuses will be accepted for correcting unit prices in your quotation. Make sure you mention the manufacturer company’s name for each quoted item. For any questions, please call us at +93789373045.