Request For Request For International Organization for Migration (IOM)
Construction of Basic Health Center-BHC in Nahai 3, Mehterlam Laghman
Dear Bidder,
IOM invites your organization to submit a Bid for: “Construction of Basic Health Center-BHC in Nahai 3, Mehterlam Laghman”
This solicitation is issued through the WAVE tendering platform. Bidders must review all instructions and attachments prior to submission.
This solicitation is for bidders who have the legal authority/registered to do business in Afghanistan.
Submission Method:
- All offers must be submitted via WAVE under this solicitation event.
- Published in IOM WAVE Portal: View Solicitation: 30000026537
- Late submissions will not be accepted by the system.
Mandatory Bid Components to be submitted
- Upload the following in WAVE under “Requirement Checklist”:
(List all the documents requested)
- Completed Price Schedule/BOQ, Mandatory Digital/scanned signature and stamped in PDF and Excel format.
- Valid Business License
- Signed and stamped Code of Conduct (Mandatory stamp each page in PDF)
- Signed and Stamped Declaration of Conformity (Mandatory Digital/scanned signature and stamped in PDF)
- Technical Documents (TOR/specifications, catalogs, methodology, Schedule of requirements, CVs if services) (Mandatory Digital/scanned signature and stamped in PDF)
- Attached Annex 5- Design & Drawing. (Mandatory Digital/scanned signature and stamped in PDF) (use as applicable)
- Attached 6 Pro Forma agreement to be Signed and Stamped - (Mandatory stamp each page PDF)
- Provide 2% Bid Security must be valid for 6 month after the bid submission
Note: All technical documents must be converted as a PDF file and then to be signed and stamped, non-compliance with this requirement will result in the rejection of the quotation.
Currency of Quotation:
All prices must be quoted in AFN.
Bid Security (Bank Guarantee)
A bid security, (2%) of the total bid amount must be included with the bid documents. If a bid security is not found in the bid documents, the offer will be rejected.
The bid security must be valid for 6 months after the date of bid submission.
The bid security shall be rejected by the following conditions:
- If the bid security to be less than 2% of the bid amount.
- If the bid security not properly signed and stamped in the original template of the Bank.
- If the bid security is not original.
- If the bid security is not valid for 6 months.
Unsuccessful bidders’ bid securities will be discharged/returned as promptly as possible but no later than thirty (30) days after the award of the contract.
The bid security may be forfeited by IOM, and the bid rejected, in the event of any, or combination, of the following conditions:
● If the bidder withdraws its offer during the period of the bid validity specified, or;
● In the event the successful bidder fails:
o to sign the contract after IOM has issued an award; or
to reject the warranty, or other documents that IOM may require as a condition precedent to the effectiveness of the contract that may be awarded to the bidder.
Retention Money:
There will be kept retention of 10% of total amount, as security for the quality of workmanship, conformance with plans and specifications, and third-party liabilities. Notwithstanding the provisions of the Contract, the 10% retention shall be released after the Contractor has complied with the requirements of the Certificate of Final Acceptance and the warranty period.
Payment Terms:
Payment shall be made only upon IOM’s acceptance of the Works, and upon IOM’s receipt of invoice in maximum 3 instalments.
☒ 30% payment after completion of 30% work.
☒ 30% payment after completion of 60% work.
☒ 30% payment after completion of 100% work.
☒ 10% payment after completion of 12 months warranty period.
(10% of the total project amount shall be kept by IOM for one year as retention period).
Arithmetical errors
Arithmetical errors will be corrected on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Contractor does not accept the correction of the errors, its Quotation will be rejected. If there is a discrepancy between words and figures, the amount in words will prevail.
Important Notes
- IOM reserves the right to accept or reject any bids and to cancel the procurement process at any time prior to contract award without obligation to inform affected companies.
- IOM does not request or accept any cash payments from bidders for any purpose.
Pre-bid Meeting and Site Visit Dates:
The pre-bid meeting and site visit will be conducted on the same day, participation of an engineer in the pre-bid meeting and site visit is mandatory. For coordination of the site visit & pre-bid meeting, please introduce the full name and phone number of your company representative who will participate no later than 4th June 2026 at 04:30PM Kabul Afghanistan Time. The pre-bid meeting and site visit of project has been scheduled on 9-June 2026 at 10:00AM. Upon introducing your company representative, we will share the IOM field engineer contact information for further guidance coordination to project sites as well.
Note:
The companies are eligible for the submission of quotation that have participated in the pre-bid meeting and site visit, if any company by any reason cannot attend the site visit, its quotation will not be accepted and automatically will be rejected at the preliminary stage of evaluation.
Attention to Non-IOM Vendors:
Special Note for Vendors Who Have Not Yet Worked with IOM or Not Registered on the IOM Supplier Portal.
This new system is designed to streamline IOM procurement operations, making the process more efficient and transparent. By automating communications, we aim to reduce manual errors and ensure timely notifications for all procurement opportunities.
If you have not yet registered your company on the IOM Supplier Portal, please use the links below to complete your registration. It is essential to register in order to continue participating in our procurement processes and to receive all relevant notifications.
- Supplier Registration: All suppliers can now register in Oracle as IOM suppliers through this link: Registration - Verify Email - Supplier Registration - (Please use Google Chrome browser).
- Existing and Registered Suppliers: Suppliers already registered in WAVE can access the portal through this link: Cloud Sign In. (if you cannot log in click “forgot password and a reset will be sent to your registered email with IOM. Please note the portal is case sensitive so the email should be exactly as the one registered with IOM).
- Guides: Please refer to the attached "Supplier Guides" and the video available for external users at: https://youtu.be/JqRngLK5LQI
- Technical Support: If you encounter technical issues, contact us at iomkabulprocurement@iom.int, indicating this RFQ Ref. No. 30000026537 in the subject line of your email.
- Guidelines:
- Supplier – Create Response to Solicitation Invitation (PDF attached)
- Supplier – Register as a Prospective Supplier from IOM Portal (PDF attached)
Thank you, and we look forward to receiving your reasonable quotation in line to the market price.
Sincerely,
International Organization for Migration (IOM) Afghanistan