CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
Save the Children believes every child deserves a future. In Afghanistan and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.
The purpose of this position is to ensure that financial internal control, partner financial monitoring, reporting run smoothly and staffs are provided necessary input and advices. The position holder is responsible for ensuring that all the transactions regarding sub-awards, are properly accounted for, all offices in Afghanistan have enough liquidity at partner end for the continuation of the program. This will require to develop effective relationship with budget holders and partner organizations to deliver high quality results.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly
SCOPE OF ROLE:
Reports to: Finance Coordinator
Staff reporting to this post: Not Applicable
Budget Responsibilities: Not Applicable
Close working relationships: Award & Partnership, HR, Supply Chain and Programme Operations
Budget Responsibilities: No.
KEY AREAS OF ACCOUNTABILITY:
Accounting and sub-awards
• Ensure all expense transactions, sub-grant expenses, are entered into Agresso in the correct period for the assigned offices and partners.
• Ensure required corrections and adjustments are identified and posted
• Prepare and enter necessary accruals at each period end or at the end of an award
• Ensure amortization of advances and expenses, and transactions are booked, allocated to correct codes.
• Review balance sheet accounts of the assigned offices and ensure accounts are reconciled in the Agresso system and are up to date according to the finance policies.
• Ensure monthly reporting of the assigned partners' expenses is correctly recorded in the system.
• Ensure assigned partners costs are included in the monthly cash projections.
• Advance to partners is regularly cleared in Agresso, in both local currency and USD
• Analyze cash forecast against cash requests by partners to ensure partner has been maintaining optimum level of cash for SCI activities
Partner Management
• Support as a team member to provide financial point of view for partner selection and PAT assessment
• Perform monitoring visits to each assigned partner at least quarterly or based on the plan.
• Identify partner capacity gap related to compliance and governance. Prepare action plan to strengthen partner capacity and provide progress update to supervisor on quarterly basis.
• Provide technical support to partner finance staff through supportive supervision, coaching, feedback, on the job training and suggestions whenever required.
• Ensure all SCI sub-award related vouchers are scanned and uploaded in given link
• Ensure proper codes exist in Agresso for each assigned partner. Review AMS and PRIME to ensure proper coding is done for partners
• Ensure all partners are recorded in the Agresso and their payments are made via account payable.
• Coordinate for planning and facilitate audit functions, including taking action on follow up and implementation of audit recommendations
• Provide partner finance progress update to the budget holders on monthly basis. Support budget holders on partner related compliance guidance.
Others
Under directions from the supervisor:
• Assist in conducting internal and external audits for the issues related to the reporting section.
• Act as a focal person for assigned awards and partners.
• Assist in covering for any other position as directed by the Director of Finance.
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity
