Admin& Finance Assistant

WDIO Background:

Watan Development and Initiative Organization is a non-governmental, nonprofit, non-partisan, and independent organization dedicated to empowering and uplifting communities through sustainable development, promoting social justice, and enhancing the well-being of individuals and families. Since its establishment in 2014, we have tirelessly worked towards poverty alleviation, economic empowerment, education and skill development, health and well-being, gender equality, women's empowerment, agriculture and livestock, and environmental sustainability. Our goal is to improve living conditions, provide quality education and essential skills to individuals, enhance community health and well-being, achieve gender equality, improve agricultural productivity, and promote environmental sustainability.

With a passionate team of over five hundred individuals and a strong network of partners and supporters, we strive to bring about positive change by preserving and celebrating cultural diversity and heritage, fostering social cohesion, and promoting cross-cultural understanding and respect. We ensure program effectiveness and accountability through continuous monitoring, evaluation, and data-driven approaches. Our commitment to integrity, sustainability, accountability, innovation, empowerment, advocacy, and respect for diversity guides our efforts as we address pressing challenges such as poverty alleviation, education, healthcare, environmental conservation, women's empowerment, child welfare, and sustainable development.

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has adopted the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows.

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a Bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has decided to adopt the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows.

Job Summary

The Admin & Finance Assistant reports to the WDIO Education Project Manager/ Sr. HR Officer. The following items are the main responsibilities of the Admin & Finance Assistant.

Main duties and responsibilities:

• Maintain financial files for all accounting records, vouchers, disbursements, payments, and other supporting documents.
• Calculate and make payments for salaries, allowances, and travel expenses to staff members involved in the project.
• Keep a regular cash book & bank statement record and be ready to report immediately on budget status.
• Prepare payments for the procurement of materials, equipment, furniture, and stationery for the project on a timely basis.
• Make payments of stipends for trainees on a timely basis.
• Be responsive to the orders issued by the supervisor on project-related issues.
• Prepare financial reports as needed by the contracts.
• Prepare the budget for the next Program if such a budget is requested.
• Plan and organize the transportation system for the project.
• Plan and organize the maintenance of the project environment, considering high standards of sanitation and hygiene.
• Keep an inventory of all equipment, furniture, property, and goods belonging to the project.
• Maintain an orderly system of files for correspondence, reports, and contract-related documents.
• Provide cell phones and rechargeable cards as needed.
• Assist in HR- related tasks as directed by the Sr. HR Officer at the central office.
• Prepare monthly timesheets and share accurate information for the payroll process.
• Assist in the recruitment of Staff and Teachers of the provincial office when required by the central HR department.
• Maintain personnel files for all the staff involved in the project.
• Ensure that everything is time-bound and available before it is needed.
• Recording of administrative activities of the project;
• Other tasks assigned by the line manager.

Job Requirements:

• Having a Bachelor’s degree in Economics, BBA, Accounting, Political Science, and Management, or any other relevant field.
• Having at least 2 years of related experience.
• Required Languages – Excellent Pashto and Dari reading, writing, and verbal skills, Fluent in English, reading, writing, and verbal skills.  
•  Excellent computer skills- Word, Excel, PowerPoint; plus, the ability to quickly learn various reporting systems is required.
• Strong communication skills,

• Proficient computing skills – word processing, spreadsheet design, and presentations.
• Efficiency, result-oriented, and excellent management capabilities,
• Ability to solve problems and resolve conflicts,
• Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues responsibly and maturely,
• Excellent capacity development and teamwork skills, cross-cultural and gender sensitivity,
• Respect the confidentiality of the organization,

Interested applicants could submit their CV and cover letter via the link below:

https://ee.kobotoolbox.org/single/bUT3ZgJZ