ACBAR

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, the International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergencies, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

To learn more about our mission, visit https://internationalmedicalcorps.org/who-we-are.

Main Duties & Responsibilities:

Below are the main duties and responsibilities of the Human Resource Manager:

• Oversee the overall functions of the Human Resources (HR) department while effectively managing and supporting the HR team to ensure smooth operations and high performance.
• Lead and coordinate all HR-related responsibilities, including identifying workforce needs, filling staffing gaps through recruitment and selection, and organizing comprehensive staff performance appraisals in alignment with IMC’s policies.
• Supervise the regular updating, accuracy, and secure maintenance of personnel records for all staff, ensuring confidentiality and compliance with internal policies and legal requirements.
• Monitor employee attendance closely, review attendance records, and oversee the preparation and verification of monthly payrolls for both the main office and sub-offices.
• Ensure that employment contracts are accurately prepared and issued for all new hires and short-term appointments in a timely and compliant manner.
• Manage staff leave administration, including the review and approval of leave requests, tracking of leave balances, and certification of attendance records to ensure consistency and fairness.
• Guarantee that all HR files, records, and documentation are properly organized and maintained in accordance with applicable laws and IMC’s internal policies and procedures.
• Develop, update, and manage both manual and digital filing systems to store, track, and retrieve HR information efficiently, ensuring data integrity and accessibility.
• Participate actively in investigations and disciplinary processes, ensuring that procedures are fair, impartial, and aligned with organizational standards.
• Maintain oversight of payroll submissions to the finance department, verifying accuracy and timely processing of all payments.
• Keep up-to-date records on employee data, including vacation balances, contract statuses, benefits, salary advances, and issuance of ID cards, ensuring all records are current and well-documented.
• Review, certify, and authorize monthly payrolls for all staff, ensuring correctness and compliance with IMC financial procedures.
• Maintain a well-organized and accessible archive of resumes and job applications to support future recruitment needs and talent sourcing.
• Collect HR data, compile statistics, and generate customized reports as requested by management to support decision-making and strategic planning.
• Ensure that personnel files are complete and well-maintained for all employees, with accurate contact details and strict adherence to privacy and confidentiality standards.
• Set up and maintain a comprehensive database of employee contracts, including key details such as start dates, contract end dates, initial salary, and any salary adjustments or increments.
• Take responsibility for ensuring that the HR department’s documentation is audit-ready at all times and fully compliant with both internal controls and external audit requirements.

Please note: The responsibilities outlined here represent the scope and level of work typically assigned for this role and are not exhaustive. Occasional travel within the country may be required.

Organizational Responsibilities:

Policy Adherence

• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.

Safeguarding

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons. 

Qualifications: 

• Bachelor's degree in human resource management, Business Administration, Public Administration (or a related field)
• Preferably, Managing a workforce of approximately   50- 100 personnel
• Experience in the use of office software packages and Human Resource Management System. 

Experience: 5 years of relevant professional experience

Competency :

• Good interpersonal skills and ability to work in a team.
• Experience in Human Resource Management and Development in humanitarian context in Afghanistan (EPHS, BPHS,)
• The candidate must have strong command in English, Dari/Pashto Languages.
• Computer skills: Word, Excel, Outlook and PowerPoint

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

https://forms.gle/1a56rNqVweT5Se5j9

https://forms.gle/1a56rNqVweT5Se5j9