ACBAR

HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.

Job Purpose:

The Field Finance Officer is responsible for managing and processing the daily expenses and accounting operations. Under the line management of the Finance Manager, the Finance Officer will contribute to the respect of all financial procedures, processes and rules and ensures that the deadlines are handled according to Humanity & Inclusion standards and regulations. The Finance Officer should provide support to the Finance Manager analysis of financial data, in order to ensure good follow-up of base level Budget Follow-up (BFUs).

The Duties and responsibilities may include but not limited to: 

RESPONSIBILITIES

 Responsibility 1: Responsible of the implementation of financial procedures and management of payments/receivables

Objective: Respect HI financial procedures and make sure they are respected and that payments are in line with legal obligations and internal procedures

Benchmark: quality of monthly accountancy (in system and original documents), quality of follow up on payable and receivable accounts, respect of finance calendar deadlines, quality of reports, quality of archive in the server;

Activities:

• Ensure the validity of the invoices (quality of invoices and validation) and that all supporting documents are provided and coherent;
• Maintain accurate and effective check of all transactions (HI and partners);
• Carry out cash and bank reconciliation with line manager on a monthly basis or whenever requested by his/her line manager;
• Limit cash flow shortage by anticipating cash and money change needs and make sure to keep the adequate quantity of money in the cashbox and safe;
• Realize cash payments in respect of HI procedures and guidelines; and translate to English all HI invoices and any other necessary documents;
• Prepare bank payments by sending request to his/her line manager for validation;

Responsibility 2: Accountancy and cash flow management

Objective: Ensure the respect of accountancy guidelines and the proper use of funds in respect of donor specific guidelines and make sure the financial calendar deadlines are respected and properly followed.

 Benchmark: quality of accounting deliverables, respect of HI and donors’ rules and procedures, respect of monthly deadline as per the financial calendar, quality of forecasts and respect for deadlines; quality of management and control of cash-flow

Activities:

• Maintain updated excel cashbook for the different accounts of the office (Cash and bank accounts)
• Computerize, on a weekly basis, all accounts’ expenditures in Navision Software and submit to line manager for validation;
• Send accountancy extractions to coordination on a bi-weekly basis for comments and feedback; Analyse and correct based on coordination feedback and comments and after line manager confirmation;
• Prepare financial controls reports for transfers, receivable and payable accounts and send to line manager for consolidation with monthly financial closure reports;
• Prepare the monthly sending of the accountancy documents (print Navision vouchers, scanning and monthly uploading on the server and quarterly sending of originals to HQ);
• Keep proper archive of all financial documents (soft and hard copies);
• Manage bank operations/transaction with Area Manager.

Responsibility 3: Coordination & Reporting

Objective: Ensure the smooth flow of relevant information among departments and Coordination

Benchmark: quality of monthly report, follow up on the action plan, respect of deadlines, quality of support provided;

Activities:

• Conduct bi-weekly meeting with PMs on the budget follow-up and budget forecasting.
• Analysis the projects cash needs on monthly basis with support of the respective Project managers and sharing with Area manager for review before sending to country office. 
• Prepare the individual action plan on a monthly basis sharing it with Area manager and Finance manager;
• Participate actively to meeting (weekly team meeting, support meeting, finance meeting with budget holders and PMs);
• Participate, when needed, to meeting with partners concerning financial-operational issues, etc.;
• Assist, when needed, the line manager in training for HI staff and budget holders on financial aspects
   

Note: Any other job-related tasks not mentioned in the job description and based on the requisition/ requirements of the projects/Programme should be fulfilled by the employee when requested by the Regional Head of Support Services.

This job description can be updated during the duration of the contract.

Qualifications and Skills:

Education and Experience:

• Bachelor’s degree in accounting and finance or relevant field
• 3 experiences with at least one-year experience as finance officer preferably with INGOs.
• 1 year experience working with accountancy system; knowledge in Microsoft Dynamics Navision is a strong asset 

Professional Skills:

• Strong analytical and observational skills
• Extremely rigorous and precise, attention to details
• Ability to manage priorities, deadlines and tasks efficiently
• Ability to perform repetitive tasks with a high degree of accuracy
• Excellent time management skills and ability to work under stressful conditions
• Autonomous and comfortable working independently with minimal supervision
• Strong written and verbal communication skills
• Strong organizational skills
• Diplomacy and high ability to work within a team
• Strong interpersonal and intercultural skills
• Solution oriented and problem-solving skills and ability to follow guidelines

Computer Skills:

• Excellent knowledge of Microsoft Office (Excel, Outlook and word).
• Master Microsoft Excel (Advanced knowledge and experience in Excel and ability to work and understand formulas)
• Experience in accountancy systems; Knowledge in Microsoft Dynamics Navision is a strong asset

Language:

• English and Pashto/Dari are mandatory (oral and written)
• Good translation skills (From Pashto/Dari to English)

Application Process:

Applicants can login to the online application system by copying and pasting the following link into their web browser https://airtable.com/appjk72qj4LX5V8Fh/shryxYUTBl1SlpPbP  to submit their details and upload their required documents prior to the deadline.

Important notes:

• Please note that only the applications received through the online platform will be considered for this position.
• It is important to note that applications received after the deadline will not be considered. Therefore, timely submission is crucial.
• After the review process, please be aware that only candidates who have been shortlisted will be contacted for the next stages of the recruitment process. If you do not hear from us within one week from the closing date , please consider that your application has not been shortlisted for further process.

- HI has got strong stand on protection of beneficiaries.

"The Role Holder will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal
record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

Individuals with disabilities and female candidates are especially encouraged to apply. We are committed to fostering a diverse and inclusive environment and strongly value the unique perspectives and contributions that you can bring to our team.

https://airtable.com/appjk72qj4LX5V8Fh/shryxYUTBl1SlpPbP