ACBAR

The Organization for Social Support and Humanitarian Development (OSSHD) is a national non-governmental, non-profit humanitarian organization committed to improving the living conditions and resilience of vulnerable communities. OSSHD delivers principled, needs-based assistance without discrimination, guided by humanitarian values of neutrality, impartiality, and accountability.

OSSHD implements integrated humanitarian and early recovery interventions across key sectors, including health, water, sanitation and hygiene (WASH), education, nutrition, livelihoods, social protection, and environmental protection. The organization prioritizes underserved and crisis-affected populations, with particular attention to women, children, persons with disabilities, internally displaced persons, returnees, and other at-risk groups.

Through strong community engagement, evidence-based programming, and close coordination with government institutions, UN agencies, and humanitarian partners, OSSHD strengthens local systems and promotes sustainable solutions. Its operational approach emphasizes community participation, capacity building, and alignment with national strategies to ensure effective service delivery and long-term impact.

1. Purpose of the Position

The Logistics and Procurement Officer is responsible for ensuring efficient, transparent, and compliant procurement and logistics operations to support program implementation. The role ensures timely acquisition, storage, and distribution of goods and services in accordance with organizational policies, donor regulations, and humanitarian standards.

2. Job Description:

A. Procurement Management:

• Manage end-to-end procurement processes, including requisitions, sourcing, bidding, evaluation, contracting, and purchase orders.
• Ensure procurement activities comply with OSSHD policies, donor requirements, and procurement thresholds.
• Prepare and maintain procurement plans in coordination with program and finance teams.
• Conduct market assessments and maintain an updated vendor/supplier database.
• Organize competitive bidding processes (RFQs, ITBs, RFPs) and support bid evaluation committees.
• Ensure value for money, transparency, and fairness in all procurement actions.

B. Logistics & Supply Chain Management

• Coordinate transportation, warehousing, and distribution of project supplies and equipment.
• Ensure proper storage, handling, and tracking of goods in warehouses and field locations.
• Maintain accurate stock records, waybills, delivery notes, and inventory systems.
• Support timely delivery of supplies to project sites, especially during emergency responses.

C. Asset & Inventory Management

• Maintain and regularly update the asset register and inventory records.
• Support asset tagging, tracking, handover, and disposal in line with organizational policies.
• Conduct periodic physical inventory and asset verifications.
• Report losses, damages, or discrepancies promptly.

D. Coordination & Support to Programs

• Work closely with program teams to understand procurement and logistics needs.
• Support emergency procurement and rapid response operations when required.
• Provide guidance to field staff on procurement and logistics procedures.

E. Documentation & Reporting

• Maintain complete procurement and logistics files for audits and donor reviews.
• Prepare regular procurement and logistics reports.
• Support internal and external audits by providing required documentation.

F. Compliance, Ethics & Risk Management

• Ensure adherence to anti-fraud, anti-corruption, safeguarding, and PSEA policies.
• Identify and mitigate procurement and logistics risks.
• Promote ethical procurement practices and confidentiality.
• Duration of Assignment
• The position will be for six months’ renewable based on performance and funding availability.
• Duty Station

The site Logistic and Procurement officer will be based at Kandahar provincial office, with frequent travel to project sites within the south Region including Nimroz, Helmand and Urozgan.

Reporting Line

The Logistic and Procurement officer will report directly to the Country Director / Program Manager.

Core Competencies

• Timely and compliant procurement of goods and services.
• Updated procurement plans and vendor lists.
• Accurate inventory and asset records.
• Regular procurement and logistics reports.
• Audit-ready procurement and logistics files.
• Strong coordination and negotiation skills
• Planning, organization, and problem-solving
• Accountability and results orientation
• Code of Conduct: The Logistics and Procurement Officer must adhere to OSSHD policies and procedures, including safeguarding, Protection from Sexual Exploitation and Abuse (PSEA), child protection, humanitarian principles, and Anti-fraud and anti-corruption

Job Requirements and Experience:

• Education: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field, Professional certification in procurement or logistics in asset
• Minimum 3–5 years of relevant experience in logistics and procurement with NGOs, INGOs, or UN agencies.
• Proven experience managing donor-funded procurement (e.g., UNICEF, UN, EU, USAID).
• Experience in humanitarian or emergency contexts is an advantage.
• Skills: Strong negotiation and analytical skills, proficiency in MS Office (especially Excel), and excellent organizational abilities.
• Compliance Knowledge: Understanding of procurement procedures and donor
• Technical Skill and Competencies
• Strong knowledge of procurement principles and supply chain management.
• Familiarity with donor procurement rules and compliance requirements.
• Excellent organizational and documentation skills.
• Strong negotiation and vendor management skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in MS Office (Word, Excel); experience with ERP systems is an asset.
• Strong communication and coordination skills with contractors and communities
• Behavioral Competencies
• Attention to detail
• Integrity and accountability

For OSSHD- Afghanistan Internal Candidates:

(The OSSHD encourages employees to remain in a position for at least Six Months and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, Six Months is a must to complete but to encourage OSSHD employees somehow we are flexible who work in the current OSSHD position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date, please know that your application has not been successful for the post.

hr.osshd@gmail.com