ACBAR

The Organization for Social Support and Humanitarian Development (OSSHD) is a national non-governmental, non-profit humanitarian organization committed to improving the living conditions and resilience of vulnerable communities. OSSHD delivers principled, needs-based assistance without discrimination, guided by humanitarian values of neutrality, impartiality, and accountability.

OSSHD implements integrated humanitarian and early recovery interventions across key sectors, including health, water, sanitation and hygiene (WASH), education, nutrition, livelihoods, social protection, and environmental protection. The organization prioritizes underserved and crisis-affected populations, with particular attention to women, children, persons with disabilities, internally displaced persons, returnees, and other at-risk groups.

Through strong community engagement, evidence-based programming, and close coordination with government institutions, UN agencies, and humanitarian partners, OSSHD strengthens local systems and promotes sustainable solutions. Its operational approach emphasizes community participation, capacity building, and alignment with national strategies to ensure effective service delivery and long-term impact.

1. Purpose of the Position

The Stock Management Officer is responsible for the efficient management, control, and monitoring of organizational stock and warehouse operations to ensure transparency, accountability, and compliance with OSSHD policies and donor requirements. The position ensures the proper receipt, storage, recording, and distribution of goods and materials in support of program implementation.

2. Job Description:

1. Stock and Warehouse Management

• Receive, inspect, and verify all incoming goods against purchase orders, delivery notes, and waybills.
• Ensure proper storage, labeling, and categorization of stock items in accordance with warehouse standards.
• Maintain organized and secure warehouse conditions to prevent damage, loss, or theft.
• Monitor stock levels and ensure adequate stock availability for program needs.
• Implement First-Expiry-First-Out (FEFO) or First-In-First-Out (FIFO) principles where applicable.

B. Inventory Control and Documentation

• Maintain accurate stock records, bin cards, stock cards, and inventory databases.
• Prepare and update stock movement reports, goods received notes (GRN), goods issue notes (GIN), and delivery documentation.
• Conduct regular physical inventory counts (monthly/quarterly) and reconcile discrepancies.
• Report stock variances or irregularities immediately to the supervisor.

C. Distribution and Dispatch

• Coordinate timely dispatch of materials to field locations based on approved requests.
• Ensure proper documentation and tracking of distributed items.
• Verify acknowledgment receipts from receiving departments or beneficiaries.

D. Compliance and Accountability

• Ensure compliance with OSSHD logistics, procurement, and financial policies.
• Adhere to donor regulations and audit requirements.
• Support internal and external audits by providing required stock documentation.
• Ensure proper asset tagging and tracking where applicable.

E. Coordination and Reporting

• Coordinate closely with Procurement, Finance, and Program teams to ensure smooth supply chain operations.
• Submit regular stock status reports to the Logistics/Operations Manager.
• Provide advance notice for low-stock items and replenishment needs.

F. Safety and Risk Management

• Ensure warehouse safety standards are maintained, including fire prevention and safe storage practices.
• Maintain cleanliness and security of warehouse premises.
• Implement measures to minimize stock loss and operational risks.

Job Requirements and Experience:

• Minimum graduated from high school
• Minimum 2–3 years of experience in stock management, warehouse operations, or logistics, preferably within an NGO or humanitarian setting.
• Technical Competencies
• Strong knowledge of inventory management systems and warehouse procedures.
• Familiarity with stock tracking software is an advantage.
• Core Competencies
• Strong coordination and negotiation skills
• Planning, organization, and problem-solving
• Accountability and results orientation
• High level of integrity and accountability
• Strong organizational and documentation skills
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines
• Teamwork and coordination skills
• Code of Conduct

The Stock Management Officer must adhere to OSSHD’s Code of Conduct, safeguarding policies, PSEA principles, and all organizational

For OSSHD- Afghanistan Internal Candidates:

(The OSSHD encourages employees to remain in a position for at least Six Months and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, Six Months is a must to complete but to encourage OSSHD employees somehow we are flexible who work in the current OSSHD position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date, please know that your application has not been successful for the post.

hr.osshd@gmail.com