Procurement Assistant

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Protection, Nutrition, Livelihoods, Food Security, and Organizational Development.

The Procurement Assistant supports the procurement function by assisting in the acquisition of goods, services, and works in accordance with organizational policies and procedures. The position is responsible for processing procurement documentation, obtaining quotations, maintaining procurement records, coordinating with suppliers, and ensuring timely delivery of goods and services to support organizational operations and program activities.

Duties:

• Assist in the procurement of goods, services, and works in compliance with organizational procurement policies and procedures.
• Receive and review Purchase Requisitions (PRs) and ensure that all required approvals and supporting documents are attached.
• Prepare Requests for Quotations (RFQs), bid documents, purchase orders, and other procurement-related documentation.
• Collect quotations from suppliers and support the evaluation and comparison process.
• Coordinate with vendors and suppliers regarding prices, specifications, delivery schedules, and payment requirements.
• Follow up on purchase orders to ensure timely delivery of goods and services.
• Maintain accurate procurement files, records, contracts, and supplier databases.
• Assist in conducting market surveys and supplier assessments to identify reliable and cost-effective vendors.
• Coordinate with the logistics, finance, and program teams to ensure smooth procurement operations.
• Verify that procured items meet the required specifications, quality standards, and quantities before acceptance.
• Prepare procurement tracking reports and provide regular updates on procurement status.
• Support tendering, bidding, and contract management processes as required.
• Ensure transparency, fairness, and accountability throughout all procurement activities.
• Assist in resolving supplier issues, delivery delays, and procurement-related concerns.
• Ensure compliance with donor regulations, organizational policies, and applicable legal requirements.
• Perform any other procurement-related duties assigned by the Procurement Officer or Supervisor.

• Bachelor's degree in Business Administration, Procurement, Logistics, Economics, or a related field.
• 2–3 years of experience in procurement, logistics, or supply chain management.
• Good knowledge of procurement procedures and documentation.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organizational, communication, and record-keeping skills.

Safeguarding and Recruitment Statement – MHCO

At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.

All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.

The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.

we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.

By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.

The interested candidate should submit their  complete application (CV/Cover letter) through the link provided below.

https://forms.gle/bjswVCTZgQNo8m9w6 

Note: Only short-listed candidates will be contacted for written Test/Interview