Inventory Assistant

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Protection, Nutrition, Livelihoods, Food Security, and Organizational Development.

The Inventory Assistant is responsible for supporting the efficient management of inventory and stock control activities within the organization. The position ensures that all assets, supplies, and materials are accurately recorded, stored, monitored, and distributed in accordance with organizational policies and procedures. The Inventory Assistant maintains inventory records, conducts stock counts, and assists in ensuring the availability of supplies to support program and operational needs.

Duties:

• Maintain accurate inventory records for all assets, equipment, supplies, and materials.
• Receive, inspect, and record incoming goods, ensuring that quantities and specifications match the relevant documentation.
• Issue materials and supplies to departments and projects based on approved requests.
• Update stock cards, inventory databases, and inventory tracking systems on a regular basis.
• Monitor stock levels and report low-stock items to the supervisor for timely replenishment.
• Conduct regular physical inventory counts and assist in periodic stock verification exercises.
• Assist in asset tagging, registration, and tracking of organizational assets.
• Ensure that inventory items are stored safely, securely, and in an organized manner.
• Prepare inventory reports, stock movement reports, and other required documentation.
• Investigate and report any inventory discrepancies, damages, losses, or expired items.
• Coordinate with procurement, logistics, and warehouse teams to ensure proper inventory management.
• Support annual asset verification and inventory audits.
• Ensure compliance with organizational inventory management policies, procedures, and donor requirements.
• Maintain proper filing of inventory records, goods received notes (GRNs), issue vouchers, and other related documents.
• Assist in the disposal process of damaged, obsolete, or expired items in accordance with organizational procedures.
• Promote accountability, transparency, and accuracy in all inventory management activities.
• Perform any other duties assigned by the Inventory Officer, Logistics Manager, or Supervisor.

• Bachelor's degree or diploma in Business Administration, Logistics, Supply Chain Management, Accounting, or a related field.
• At least 2–3 years of experience in inventory, warehouse, logistics, or asset management.
• Good knowledge of inventory control procedures and record-keeping.
• Proficiency in Microsoft Office applications, especially Excel.
• Strong organizational, numerical, and communication skills.
• Ability to work accurately and maintain attention to detail

Safeguarding and Recruitment Statement – MHCO

At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.

All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.

The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.

we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.

By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.

The interested candidate should submit their  complete application (CV/Cover letter) through the link provided below.

https://forms.gle/rmwMSrW3aQkSwg7XA 

Note: Only short-listed candidates will be contacted for written Test/Interview