Position Title: Finance Archivist (Re Announced)

Activation Date: 02 December, 2021   Announced Date: 02 December, 2021   Expire Date: 08 December, 2021



 
Job Location: Kabul
Nationality: National
Category: Finance
Employment Type: Full Time
Salary: Based on AAH salary scale
Vacancy Number: AAH/AFG-2021-115
No. Of Jobs: 1
City: Kabul
Organization: Action Contre la Faim
Years of Experience: one year
Contract Duration: 3-month (extendable)
Gender: Male/Female
Education: Bachelors dgree in Finance, Accountant, or any other related field
Close date: 2021-12-08
 

About Action Contre la Faim:

Action Against Hunger (AAH) is a Non-Governmental Organization (NGO) that was created in France in 1979. AAH has been active in Afghanistan in the medical, nutrition, food security, and water and sanitation fields since 1995.

 

Job Description:

Mission 1: Ensure quality control of the invoices & supporting documents:

  • Ask from bases to send their original documents on time ( 15th of Each month);
  • Check that all invoices and their amounts are present as from their reception;
  • Prepare a report to compliance manager of all missing invoices or differences in amounts from the Excel file.
  • Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
  • Record in the filing report all errors in the wads (bundles);
  • Whenever possible, improve the quality of the presentation of wads: translation, date (according to the data base file), addition of a calculation note (ticket), etc.
  • After the monthly accounting closure check the accounting codes, the project codes and the budget codes;
  • Report any errors in the invoices if necessary;
  • Immediately inform the Compliance manager if the statement of the accounting software different from the invoice.

 

Mission 2: File and archive the documents by Hard and Soft Scan:

  • Follow up HQ E archiving procedure
  • Scan all the supporting documents and Save as E archiving;
  • File the originals accounting documents in good orders;
  • Follow up with bases to send their original invoices to capital and replace Copy of invoices in the bank book;
  • If requested by the Compliance manager, look for the original invoices or photocopies, then reclassify them correctly.

 

Mission 3: Participate in preparing audits Requirements:

  • At the end of the contract or annually, prepare the supporting documents which asked by Auditors;
  • Ensure the financial documents are in compliance of ACF and donor rules/ regulation before providing it to external/internal audit.

 

Mission 3: Support the Tax management

  • Collect taxable documents and fill the MTO form.
  • Cashing the Tax form and take signature of MTO tax responsible
  • Update MoF System with monthly Tax payments
  • Fill Annual tax return sheet
  • Clearness Tax with MoF

 

Any other task assigned by supervisor or HoD Finance.

 

Job Requirements:

1 year experience in an administrative post

 Good computer skills

 Professionalism

 good knowledge of English

 rigour 

sense of confidentiality

 good organisational skills

 firmness

 

Submission Guideline:

Qualified and interested candidates should submit a cover letter and CV (with three Referees) indicating the vacancy announcement reference to the address: Human Resources Department office or can also be emailed to:

vacancies@af-actionagainsthunger.org no later 19 of Sept-2021.

Interested and qualified candidates should submit a full CV (maximum four pages) with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience.

In the e-mail subject line, please put job title & vacancy number of the position you are applying for, otherwise your applications will not be screened.

Do not submit academic certificates with the application. These can be requested if the candidate is selected.

Only short-listed candidates will be contacted for the written test/interview.

Action Against Hunger is an equal opportunity employer.

Note:

Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation and the promotion of gender equality and its diversity. The mission Afghanistan encourages the application of the women / men / disabled workers / Senior / others>. Action against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. It reflects the major policies and its charter through its professionalism and impartiality. If you observe behavior in opposition to these values during this process, please report it to the appropriate teams.

 

Submission Email:

vacancies@af-actionagainsthunger.org





 

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