M Supply/Data Entry Assistant

Aga Khan Health Services (AKHS) is one of the most comprehensive private, not‐for‐profit health care systems in the developing world with community health programs in large geographical areas in Central and South Asia, as well as in East Africa.

The Aga Khan Health Services, Afghanistan (AKHS, A) was established in 2003 as part of the Aga Khan Development Network (AKDN). AKHS, A provides health care services mainly on behalf of the government including the Ministry of Public Health’s of Afghanistan’s Basic Package of Health Services (BPHS) and Essential Package of Hospital Services (EPHS). AKHS, A is unique both in scale and scope, delivering critical health services along the continuum of care, from Community Health Workers (CHWs) to ISO certified hospital facilities.

AKHS, A is currently implementing healthcare services in Bamyan, Baghlan, Badakhshan, Kabul and Takhar provinces. The agency’s scope of work includes the provision of primary and secondary healthcare, preventive and curative medical care, Nursing and Midwifery education, Human Resources Development and Hospital Management. As BPHS and EPHS implementer, AKHS, A provides technical support as well as capacity building of health personnel, immunization services, nutrition trainings and the training of Community Health Nurses and Community Health Midwives.

AKHS, A draws on internal and other donor fundings to continue supplementary and complementary support to the national health system. Moreover, AKHS, A has introduced innovations, including, expansions of e-Health services, e-learning initiatives, and cross border arrangements. To promote healthy environment, AKHS, A is also implementing net zero and greenhouse gas emission initiatives.

·       Enter and maintain accurate records of medicine receipts, distributions, and consumption in the organization's reporting systems and m-Supply,

·       Input, update, and maintain data in various databases and systems with a high degree of accuracy.

·       Review and verify data for completeness and correctness.

·       Identify and resolve discrepancies in data entries.

·       Assist in the preparation and generation of reports as required.

·       Ensure data confidentiality and security in compliance with AKHS,A policies.

·       Collaborate with team members to improve data entry processes and systems.

·       Perform routine data backups and assist in data recovery when necessary.

·       Follow up on stock levels by making a list of items to replace and reporting to the pharmacy Senior officer any change in consumption.

·       Assisting the pharmacy Senior officer with the weekly and monthly pharmacy reports

·       Order, reception, distribution, and use of medical supplies. Assist the management pharmacy Senior officer with consumption follow-up.

·       Prepare and submit all urgent reports as requested by the Senior Pharmacy Officer.

·       Conduct and implement quarterly physical inventory counts of pharmacy stock in collaboration with the Storekeeper and ensure reconciliation of any discrepancies.

·       Conduct regular supervision visits to health facilities to ensure the accuracy, completeness, and timeliness of pharmacy reports.

·       Ensure that the mSupply system and the pharmacy stock balance are regularly updated.

·       All related pharmacy tasks will be shared with the pharmacy Senior officer and respect the line; otherwise, the HR policy will be applicable.

·       Graduated from the Faculty of Pharmacy. (Pharm D or Bachelor's degree)

·       One year of experience in the M-Supply Pharmacy field and two years of pharmaceutical management with NGOs.

·       Good knowledge of MS Office (Word, Excel, Outlook).

·       Good organizational and communication skills.

·       Ability to work in a team and meet deadlines.

·       Pharmacy management skills, Communication skills, and knowledge of local communities. Interpersonal and managerial and conflict resolution skills. Understanding of Gender issue.

Qualified applicants who are exactly suitable with the above criteria are requested to send their applications + CVs through this link: 

https://akhs.odoo.com/jobs/detail/m-supply-data-entry-assistant-41

Note: Applications are reviewed on active bases and after receiving sufficient eligible applications we may process the position before closing date. 

Aga Khan Health Service, Afghanistan strives to promote diversity as well as provide an equal employment opportunity to each candidate, regardless of age, color, disability, ethnicity, gender, language, marital status, origin, political affiliation, religion, sex, or social statuses.

Aga khan Health Service- Afghanistan is an equal opportunities employer. Female are encouraged to apply.

AKHS is concerned about the climate and environmental crises we face and is doing everything possible to reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net-zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles. We encourage applicants with previous experience or an interest in this field to app.

(AKHS, A enforces a zero-tolerance stance towards behaviors inconsistent with the goals of AKDN and AKHS, A, encompassing sexual exploitation and abuse, sexual harassment, authority abuse, and discrimination. The organization is committed to stringent child safeguarding principles. Successful candidates are required to align with these standards, undergoing thorough reference and background assessments, which involve validating academic credentials and employment history. Additional information may be requested for a comprehensive background check.)

“AKHS, A is an equal employment opportunity organization, and with the mandate of transparent, open, and fair recruitment process. Any follow up during the recruitment process by the applicant/candidate can disqualify the querier”.