Monitoring & Evaluation Officer

The Afghanistan Institute for Civil Society (AICS) is a nationally recognized non-governmental organization (NGO) committed to strengthening the role of NGOs in Afghanistan’s development. AICS initially focused on enhancing the institutional effectiveness of NGOs through a certification program based on locally defined and internationally recognized standards. It has also provided capacity-building support and promoted transparency and accountability among NGOs. Furthermore, AICS is actively engaged in capacity-building initiatives and research activities.

Over time, AICS has expanded its scope to include direct implementation and support of education sector programs, particularly in Early Childhood Development (ECD), Community-Based Education (CBE), and Accelerated Learning Programs (ALP). Additionally, AICS conducts capacity-building programs for NGOs and implements research projects in the education sector to support the development of evidence-based strategies, strengthen education systems, and contribute to more effective and informed decision-making by stakeholders at all levels.

Today, AICS continues to serve as a key platform for strengthening NGO capacity, supporting inclusive and quality education services, and generating knowledge to inform policies and practices across the development sector.

• To support and implement effective education programs across ECD, CBE, and ALP, aimed at improving access to and the quality of learning for Afghan children and youth.
• To generate practical, evidence-based research that contributes to improved education policies, planning, and service delivery in Afghanistan.
• To build the institutional capacity of NGOs through tailored training, technical assistance, and performance-based support.
• To promote transparency, accountability, and quality standards among NGOs operating in Afghanistan through the application of certification systems and good governance practices.
• To facilitate coordination and constructive engagement between NGOs, government entities, and development partners for effective and aligned service delivery.
• Support Youth and Adults with Skill Learning, TVET, entrepreneurial and employability skills to establish a sustainable living.

Monitoring & Evaluation Officer will support the effective implementation of the Skill Development and Literacy (SDL) Program by establishing and maintaining project monitoring systems, collecting and verifying project data, tracking progress against targets, and ensuring the timely submission of accurate and high-quality reports. The Project M&E Officer is responsible for overseeing learner registration, monitoring project activities, maintaining project databases, supporting assessments, tracking project indicators, and ensuring compliance with UNESCO monitoring and reporting requirements. The position plays a key role in supporting evidence-based project management and ensuring accountability for project results.

Monitoring and Data Management

• Establish and maintain project monitoring and reporting systems in accordance with UNESCO requirements.
• Develop and maintain updated databases for learners, facilitators, Village Skills Committees (VSCs), classes, and project activities.
• Monitor project progress against approved targets, indicators, and implementation plans.
• Ensure accurate and timely collection, verification, compilation, and analysis of project data.
• Track project achievements and identify gaps in implementation and performance.
• Support the Project Officer in monitoring overall project progress and results.

Learner Registration and Database Management

• Lead learner registration processes using UNESCO-approved registration systems and tools.
• Ensure all enrolled learners are registered and verified prior to commencement of classes.
• Verify compliance with project targeting requirements, including participation of women, returnees, and other vulnerable groups.
• Maintain updated records of learners, facilitators, classes, VSC members, and project beneficiaries.
• Ensure secure storage and confidentiality of beneficiary information.

Kobo and Digital Data Collection Systems

• Manage Kobo Toolbox and other digital data collection platforms used by the project.
• Configure, test, deploy, and update digital forms as required.
• Train project staff on the use of digital data collection tools and reporting systems.
• Monitor data submissions and follow up on incomplete or missing records.
• Generate routine summaries and reports from Kobo and other project databases.

Monitoring of Project Activities

• Conduct regular field monitoring visits to project communities and learning sites.
• Verify the establishment and functionality of SDL classes.
• Monitor literacy, vocational skills, parenting education, and psychosocial support activities.
• Verify learner attendance, facilitator attendance, and implementation of approved class schedules.
• Monitor the quality of project implementation and identify areas requiring corrective action.
• Follow up on recommendations arising from monitoring visits.

Monitoring of Learning Assessments

• Support implementation of learner assessments, including diagnostic, formative, midline, and endline assessments.
• Compile and analyze assessment results.
• Monitor learner attendance, retention, completion, and graduation rates.
• Support facilitators and project staff in maintaining assessment records.
• Produce summaries of learner performance and progress.
• Data Quality Assurance
• Verify the accuracy and completeness of project records and reports.
• Conduct routine data quality checks and spot verifications.
• Review attendance sheets, registration forms, assessment records, distribution lists, and monitoring reports.
• Ensure consistency between source documents and reported achievements.
• Support project staff in addressing data quality issues.
• Maintain organized records and documentation for monitoring and verification purposes.

Monitoring of Project Distributions

• Monitor the distribution of classroom kits, teaching and learning materials, vocational toolkits, parenting education materials, hygiene kits, and other project supplies.
• Verify beneficiary receipt and utilization of distributed items.
• Conduct spot checks to validate distribution records.
• Maintain records of project distributions and related documentation.

Monitoring Parenting Education and Psychosocial Support Activities

• Monitor implementation of Parenting Education sessions and participant attendance.
• Verify distribution of Parenting Education materials.
• Monitor psychosocial support activities conducted by Lay Counsellors.
• Track referrals and follow-up actions related to psychosocial support services.
• Ensure relevant project indicators related to Parenting Education and PSS are accurately captured and reported.

Reporting

• Prepare weekly, monthly, quarterly, and final monitoring reports.
• Compile monitoring information received from PCMs, DCMs, Facilitators, Master Trainers, and Lay Counsellors.
• Produce statistical summaries and progress updates for project management.
• Support preparation of reports required by UNESCO.
• Ensure timely submission of all monitoring reports and supporting documentation.

Documentation and Knowledge Management

• Collect and document project success stories, lessons learned, photographs, and case studies.
• Support the preparation of project factsheets, presentations, and summaries.
• Maintain organized electronic and hard-copy monitoring records.
• Ensure that project documentation is readily available for review, monitoring, and audit purposes.

Support to Monitoring Missions and Audits

• Facilitate UNESCO monitoring visits and verification exercises.
• Support external assessments, evaluations, and audits.
• Prepare and organize project records and supporting documents for review.
• Respond to requests for monitoring information and evidence.
• Follow up on recommendations arising from monitoring visits and audits.

Accountability and Compliance

• Support implementation of beneficiary feedback and complaints mechanisms.
• Maintain records of complaints, feedback, and actions taken.
• Ensure monitoring activities comply with safeguarding, PSEA, and data protection requirements.
• Promote ethical and confidential management of beneficiary information.
• Immediately report any safeguarding concerns identified during monitoring activities to the Project Officer.

• Bachelor's degree in Statistics, Monitoring and Evaluation, Social Sciences, Education, Information Management, Development Studies, or a related field.
• Minimum three (3) years of experience in monitoring and evaluation, data management, information management, or related fields.
• Strong analytical, reporting, and database management skills.
• Experience conducting field monitoring and data verification exercises.
• Good computer skills, including Microsoft Excel, Word, PowerPoint, and database applications.
• Demonstrated experience using Kobo Toolbox or similar digital data collection platforms.
•  Experience supporting education, literacy, skills development, community development, or humanitarian Programs.
• Fluency in Dari and/or Pashto (written and spoken).
• Working knowledge of English is desirable.

Interested applicants should submit their CV along with a cover letter to Jobs@aicsafg.org  no later than 26th July 2026. 

Important Notes: 

Please quote the Vacancy Number and Position Title and Job Location, as the Subject of the e-mail when applying. 
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage. 
•    Only short-listed candidates will be contacted for further assessment.

The Afghanistan Institute for Civil Society (AICS) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs@aicsafg.org

Afghanistan Institute for Civil Society (AICS) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AICS implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AICS is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AICS Safeguarding Policy at all times. 

By sharing your cover letter and resume with AICS in response to this job application, applicants consent AICS to keep this information in file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AICS Afghanistan to info@aicsafg.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.

The organization has the right to start the recruitment process during the announced period.