Position Title: Head of Office
Activation Date: 08 June, 2021 Announced Date: 07 June, 2021 Expire Date: 19 June, 2021
About Save the Children:
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
SCI - Afghanistan
Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.
We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers
The Head of Office is Save the Children’s most senior representative in Sar-e-Pul and bears responsibility for the timely, quality and compliant implementation of projects and operations in his/her provincial area. This includes the strong leadership and direct management of support functions such as Finance and HR.
The Head of Office is also responsible for the maintenance of positive relationships with key stakeholders in the area; a strong oversight and grasp of internal controls; and overall contribution to the national programme. Access negotiations, agency coordination and partner engagement skills are essential.
In Sar-e-Pul, the Head of Office will be particularly strong on internal controls in Finance, Supply Chain and Human Resources. This includes compliance with Save the Children’s policies and procedures; the creation and maintenance of a positive and dynamic team environment; and ability to bring positive changes and solutions to achieve change for children in Afghanistan.
Encouraging a field-centric approach, the Head of Office will also ensure that project sites are regularly visited by direct reports, that all projects adequately incorporate humanitarian preparedness and resilience, and that Save the Children works ‘from the ground up’.
SCOPE OF ROLE:
Reports to: Deputy Country Director – Programme Operations
Staff reporting to this post: Deputy Head of Office, Senior HR Officer, Senior Finance Officer, Senior Logistic Officer, Safety & Security Officer, Child Safeguarding Officer, Access Officer
Close working relationships: Other Provincial Heads of Office, Supply Chain CO, Finance CO, PDQ CO, budget holers, Senior Program Managers & Program Implementation Director
Budget Responsibilities: 1mil+ USD per annum
KEY AREAS OF ACCOUNTABILITY:
As a member of the Provincial Office Senior Management Team:
Co-chair the Senior Management Team and AIR meetings in the province alongside the Deputy Head of Office, ensuring alignment with ToR and that meeting action points and updates are minuted and followed up on.
Provide leadership and accountability for efficient and effective support functions in Sar-e-pul
Lead the development and maintainence of an organisational culture that reflects Save the Children’s dual mandate values (humanitarian and development), promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and compliance for Members and donors.
Manage and motivate area staff to perform highly in their respective roles and responsibilities.
This will include leading on area staffing structure, recruitment, performance management and
implementing staff welfare policies.
Take disciplinary action where required.
Ensure appropriate staffing at all levels within Sar-e-Pul.
Ensure appropriate gender and ethnic diversity within the programme team.
Incorporate staff development strategies and Performance Management Systems into team
Ensure availability of appropriate professional development opportunities for staff.
Encourage a team culture of learning, creativity and innovation.
Risk Management (35%)
Lead the creation and implementation of the risk management committee in Sar-e-pul
Be accountable for development and implementation of mitigation measures related to key risks in Sar-e-pul.
Liaise with relevant CO-level functions to report on and follow up on relevant risk mitigation measures in and flag issues
Ensure that staff are fully aware of policies that prohibit fraud, nepotism, corruption and/or bribery and prevent and respond to Safeguarding incidents.
Work closely with HR to promote a safe working environment for staff, children and adult beneficiaries.
Ensure that staff follow HR procedures and that they respect official working hours, policies, anti-harassment and code of conduct policies.
Ensure that all staff operate with the highest standards of professionalism, and in a manner that is gender-sensitive.
Implement effective safety and security procedures for the area office, ensuring that these are updated and revised at regular intervals and that new programmes are built around security and risk considerations.
Timely, quality, compliant Programme Operations (20%):
Support the Deputy Head of Office to resolve high-risk and/or sensitive programming issues, reaching out to relevant CO counterparts when needed.
Co-chair AIR meetings at provincial level, flagging key issues to CO and across functions as needed.
Ensure that information gained through child and gender-friendly MEAL and CFM systems is reported and followed up on, and integrated into detailed implementation plans and future projects.
Feed into proposal budgets to ensure support functions in Sar-e-pul are budgeted appropriately and that proposal designs are relevant for the context in Sar-e-pul.
External Relations (25%):
Represents Save the Children with high-level government officials and parties to the conflict.
Proactively drives access negotiations and upholds Save the Children’s red lines.
Support the Deputy Head of Office with partner relations as and when needed.
Oversee agency coordination in the Sar-e-Pul area with all types of stakeholders, including participation in local forums, clusters and working groups.
Participate and coordinate with the Deputy Head of Office to actively to establish, maintain, and improve active and regular working relationships with: provincial-level government and non-governmental authorities (e.g. Armed Opposition Groups), donors, partner agencies, and local and international NGOs.
BEHAVIOURS (Values in Practice)
holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
develops and encourages new and innovative solutions
willing to take disciplined risks.
honest, encourages openness and transparency; demonstrates highest levels of integrity
Undergraduate degree with 6+ years of high-value implementation experience within Afghanistan
EXPERIENCE AND SKILLS
7+ years of project management experience
2+ years of experience in emergency response programmes, including rapid needs assessments and NFI distribution
Fluent in English and Pashto
Solid grasp of internal policies and procedures as related to controls
Good self-starter with effective time management skills
Proven management experience
Able to build influence with other senior stakeholders
Experience of logistics, procurement and supply chain management
Strong representation skills and willingness to speak out for children
Training, facilitation, briefing and presentation skills
Strong skills in coordinating and collaborating with others in partnership
Proven diplomacy and access negotiation skills
Positive, solution-driven, and with a ‘can-do’ attitude
Experience in proposal development for institutional donors such as OFDA, ECHO, DFID etc.
Proactive approach to the mainstreaming of humanitarian preparedness and resilience in all activities irrespective of location, theme or project type
Fluency in Dari
Experience working in humanitarian emergencies across multiple areas of Afghanistan
Previous experience in NNGOs/INGOs, UN etc.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Qualified applicants are highly encouraged to apply for the position by filling in the online application form. In addition to the online application form, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.
Applicants can login to the online application system by copying and pasting the following link intro their web browser. Returning users will need to enter their username and password, first time users will need to create a user account.
It is recommended that you save your username and password for future job applications through the online system.
Interested applicants can go to link and apply online for this vacancy :https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=210003N4&tz=GMT%2B04%3A30&tzname=Asia%2FKabul