Position Title: Procurement Manager

Activation Date: 13 February, 2024   Announced Date: 12 February, 2024   Expire Date: 24 February, 2024



 
Job Location: Herat
Nationality: Afghan
Category: Supply Chain
Employment Type: Full Time
Salary: As per CRS salary scale
Vacancy Number: CRS/HRT/24/19
No. Of Jobs: 1
City: Herat
Organization: CRS
Years of Experience: • Minimum of 5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization. • Good knowledge of various donor procurement regulations (e.g. USAID, EU,
Contract Duration: 6 Months with possible extension
Gender: Male/Female
Education: • Bachelors required
Close date: 2024-02-24
 

About CRS:

CRS began working with local partners in Afghanistan in 1998 and launched its own direct operations in 2002. CRS carries out development and emergency relief efforts in Afghanistan with a focus on rural livelihoods through diverse programs that promote food security, natural resource management, and access to quality primary school education for marginalized communities and emergency response as needs arrive. CRS currently maintains 5 main provincial offices in Kabul, Bamiyan, Cheghcharan, Daikundi and Herat provinces, as well as sub-offices that support the direct implementation of program activities.

 

Job Description:

Job Summary

You will manage all Country Program systems and processes for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability

Roles and Key Responsibilities:

  • Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements. 
  • Coordinate with various departments to proactively assist with goods/services flow analysis and determine the appropriate supply chain modality, needs and quantity, quality and delivery requirements for goods, services and cash and voucher assistance (CVA). Maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
  • Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money. Key activities include market assessment and price monitoring, writing goods/services specifications, defining supplier evaluation criteria, organizing solicitation documents, running transparent and consistent bidding and vendor selection processes, preparation of contracts, etc.
  • Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process. Conduct periodic risk assessment along the procurement process.
  • Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct and indirect reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
  • Oversee and monitor relationships and transactions with suppliers and voucher vendors, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
  • Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors. 
  • Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making.
  • Monitor the flow of requisitions, purchase orders and contract in Insight and make the required follow ups with the team to ensure the POs are timely received and closed in system.
  • Review the Supplier Master List on regular basis and update as necessary.
  • Ensure all vendors vetted according to the requirement laid out in the policy.
 

Job Requirements:

  • Bachelors required
  • Minimum of 5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization.
  • Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
  • Additional education may substitute for some experience.
  • Knowledge of international and national procurement regulations and local market conditions.
  • Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
  • Staff management experience and abilities that are conducive to a learning environment.

 

Knowledge, Skills and Abilities 

  • Strong planning, coordination, prioritization, and time management skills 
  • Strong analytical skills with ability to make independent judgment and decisions
  • Ethical conduct in accordance with recognized professional and organizational codes of ethics
  • Proactive, resourceful, solutions-oriented and results-oriented
  • Strong negotiation, communication, and relationship management skills

Preferred Qualifications 

  • Master’s Degree in Business Administration or other relevant field preferred. Professional certifications a plus.
  • Good knowledge of and experience in CVA programming and operational requirements.
  • Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable.

Supervisory Responsibilities: The incumbent will provide indirect supervision of the Procurement Officers/Focal Points as technical point of contact. 

Key Working Relationships:  

Internal: HoOps, DHoOps, HoOs and Procurement Officers/Focal Points, Finance and Logistic Manager 

External: Vendors and relevant stakeholders  

Required Languages – List languages required to perform the job 

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 25%. 

Agency-wide Competencies (for all CRS Staff)   

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.   

  • Integrity   
  • Continuous Improvement & Innovation  
  • Builds Relationships   
  • Develops Talent  
  • Strategic Mindset  
  • Accountability & Stewardship  

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.  

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

CRS is an Equal Opportunity Employer

Protection Acknowledgment: CRS prohibits all forms of abuse and exploitation towards children and vulnerable adults. As a professional candidate, you commit to adhering to the Agency’s policy on protection, rights and dignity of children and vulnerable adults and to safeguard them from abuse and exploitation as defined in CRS’ Safeguarding Policy
 

 

Submission Guideline:

Applications comprise a one-page cover letter to explain your interest and suitability for the post and your CV. Please do not attach your education documents and work certificates unless requested.

Dear Applicants!

The process of submitting a CV/Application has been changed to the online system. Therefore, interested candidates are encouraged to apply using the link provided below. Applications sent to any other email address or location will not be considered. Please ensure to rename your application file according to your name entered on the first page of the application forms.

Interested candidates can submit their applications by clicking on this link.

Please note that applications received after the closing date (i.e., February 24th, 2024), will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for tests and interviews.

 

Submission Email:

Using above link.





 

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