ACBAR

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC opened the country program in Afghanistan in 1988. Our programs span the range from humanitarian relief to early recovery and development activities, focusing on child protection, education, economic wellbeing, health, and power. The IRC works in 10 provinces throughout Afghanistan, among which some of the most security volatile, and employs over 1000 staff.

Compliance with Policies:

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time. 
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.

General Duties

• Ensure adherence with IRC policies, tools, handbooks and guidelines.
• Implement delegated Logistics tasks according to plan of action & supervisor instruction.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Promote and share ideas for technical improvement.
• Development of holistic and needs & marked based programs.
• Ensure effective and efficient inventory management, fuel management, shipment and sample management.

Specific Duties:

• Monitor warehouse conditions and commodities and take appropriate actions to support efficient space utilization and ensure organized storage.
• Responsible for inventory management, office supplies management, fuel management and sample management.
• Sort and organize office supplies, stationery, IT equipment, and security items in designated locations.
• Coordinate with suppliers and transporters to schedule and receive incoming shipments on time.
• Inspect and document the condition of goods upon arrival.
• Receive and confirm receipt of requested items based on purchase orders or delivery receipts.
• Resolve any discrepancies or issues with suppliers and transporters related to incoming shipments and update inventory list, stock card and Bin Card accordingly.
• Label and categorize goods based on storage requirements.
• Maintain a clean and organized work area.
• Release items from stock following the approved Release Order (RO) or request form.
• Coordinate with requesters, program/operation/security, suppliers, and transporters to schedule outgoing shipments.
• Process receipt list, product receipt, packing slip, transferring and updating inventory record in ERP system (Integra)
• Provide anti-corruption, transparency, and cost efficiency focus on all processes (e.g. t, fuel management, inventory management, stock management).
• Plan for supplies of goods and services required by the IRC operation & Programs within Afghanistan including the preparation of monthly logistics reports.
• responsible for the clearances of locally and internationally procured items and liaise with other organizations to obtain all necessary authorizations and clearances for import and export of goods.
• Ensure that safety stock is recorded in bin card, stock card…..., updated, and managed according to SOPs.
• Provide consumable goods reports on Monthly bases.
• Ensure that appropriate maintenance support is available for the Kabul offices and repairs are carried out in a timely manner.
• Being fully responsible for all activities in the warehouse/stock.
• Responsible Fleet & Generator related tasks handling (coordination meeting with technician, fueling, logbook tracking, etc.)
• Handle transportation of goods & supplies to and from field offices & air cargo issues.
• Act as backup for the logistics team, when required.
• Responsible for conducting monthly and annual assets and stock verification and updating of related system.
• Performs other duties as assigned.

Expected Deliverables:

• Provide weekly/monthly report on a timely basis to the deputy supply chain coordinator and other colleagues as needed.
• Submit a list with details of all inventory and other supplies to the line manager.
• Conduct weekly meetings with FOs storekeepers and consolidate/communicate the priorities/findings.
• Ensure that the required documentation is regularly sent to the related colleagues/department in close coordination with the line manager.
• Maintain Waybills and Receipts of goods/other supporting documents with record in close coordination with line manager.
• Ensure IRC’s partners’ related documentation is maintained including asset tracking, inventory consumption/receipt and right of use agreements etc.

• Demonstrated understanding of Supply chain policy and regulations and donor policies and thresholds for logistics.
• Proven ability to plan & manage multiple tasks in parallel to optimize the short implementation in multiple locations.
• Strong sense of personal integrity; Reliable and trustworthy.
• Outstanding communication and interpersonal abilities
• Bachelor’s Degree in Logistics Management, Economics, & Business Administration.
• At least 2-3 years progressive experience as officer level position in logistics, managing warehouse/inventory/asset with INGOs and any other humanitarian organizations.
• Professional competency in Microsoft Office Suite.
• Field experience of managing a large multi-site supply chain operation.
• Solid knowledge and understanding of practical emergencies and supply chain procedures and maintaining supply pipelines in areas with weak infrastructure.
• Experience in mitigating the risk of fraud.
• Working knowledge of inventory management software/ERP.
• Strong organizational, interpersonal and communication skills.
• Strong analytical skills and computer competency with word processing, spreadsheets, databases, and other IT skills.
• Possess leadership qualities and willingness to exercise initiative.
• Strong work ethic and pro-active problem solver.
• Willingness to participate, contribute and lead the team under challenging working and living conditions.
• Spoken and written English fluency preferably with command of Pashto and Dari.
• Capacity to respond rapidly to evolving challenges, raise appropriate solutions and achieve results.

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/58062?c=rescue

applications received without a given link and/or online system will be disqualified and removed from the entire process. 

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Refer to submission guideline